Special Library Meeting Minutes April 29, 2020

Special meeting minutes – April 29, 2020


Special Meeting Minutes of the Madrid Public Library:

April 29, 2020

Meeting called to order by President, Denise Hiveley at 5:03 p.m.

This meeting was via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, (arrived at 5:10) yes.  Kelli Wolf, yes.  Dave Evans, yes. Director, Angie Strong, yes.

Absent: none

Others present: Mayor Tom Brown (left at 5:46 pm)


Approval of Agenda:   [Additions or corrections- none]

On a motion by Pam, 2nd by Kelli, to approve the agenda as presented.

Roll: Pam; yes. Dave; yes. Alice; absent. Kelli; yes. Denise; yes.  Motion carried; all ayes.


New Business:

  1. A plan to re-open the library after the COVID-19 closure was discussed. The library will open in a stages to ensure the staff and patron safety.  The first tier is the current closed state of the library.  The second tier will be a curbside service that will allow items to be checked out, bagged and placed outside the library for patron pick up.  All returns will be placed in the outdoor book drop.  This service will begin on May 11.  Patrons can call or reserve items online before 4 pm on Mondays for Tuesday pickup and before 4 pm on Wednesdays for Thursday/Friday pickup.  Pick up times will be 12-6pm on Tuesdays and Thursdays and 12-4pm on Fridays.  Angie will create a detailed procedure list.  It will include how items will be handled and disinfected when checked in and out.  It will also contain health requirements that the staff will need to follow before each shift.   At the May board meeting, a timeline for the next stage of reopening will be discussed.

On a motion by Dave, 2nd by Pam, to approve Tier 1 and Tier 2 of the library’s reopening plan with the changes that were discussed.

Roll: Pam; yes. Dave; yes. Alice; yes. Kelli; yes. Denise; yes.  Motion carried; all ayes.


Board Comments:  none


Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:29 pm

Roll: Pam; yes. Dave; yes. Alice; yes. Kelli; yes. Denise; yes.  Motion carried; all ayes.


Next regular Board meeting will be: May 12, 2020


Angie Strong, Director