September 5, 2020

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Madrid City Council
September 5, 2020

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to the Covid-19 pandemic. The meeting was also a shortened version due to the holiday weekend.

Present at Roll Call: Nate Samples, Marvin Ostrander, Steve Burich, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese.

Motion by Councilperson Shaver, second by Councilperson Samples to approve the agenda for September 5, 2020.

Ayes: Samples, Burich, Ostrander, Shaver, Rigby                         Motion Carried

Motion by Councilperson Rigby, second by Councilperson Burich to open a public hearing regarding the 2019 wastewater treatment facility improvements project update public hearing announcements. Mayor Tom Brown read from a required prepared document:





  1. Funding of Activities and Sources of Funds.

This project is funded in part by Community Development Block Grant (CDBG) and DNR/SRF Funds.  The City was awarded a 2019 CDBG for $600,000.   To date, $148,028 of the CDBG allocation has been expended.   There is a local obligation of $5,963,300 committed towards project costs.  To date, $1,431,763 has been expended.


  1. Explain how the need for the activities was identified.

The need for the project was to ensure that the City can meet the new limits imposed upon the City by the Iowa Department of Natural Resources and the Environmental Protection Agency.  The City’s new permit (NPDES) requires enhanced treatment processes of wastewater to meet new more stringent limitations on E Coli, Nitrate Nitrogen, Dissolved Oxygen, and Ammonia-Nitrogen effluent limits.


  1. Nature of and Status of the Activities.

The nature of the project involves improvements to the Wastewater Treatment Facility to include an activated sludge (package plant), UV disinfection, electronic controls, and other improvements to the facility.

Gridor Construction is the contractor for the work on the project. Work on the project is approximately 25% complete.

There has been no change to the project beneficiaries as proposed in the application submitted to State for funding.

  1. Announce the estimated portion of funds that will benefit low-and-moderate income persons.

The project will result in a citywide benefit.  Based on a recent survey, 58.89% of the residents living in the community are of low-and-moderate income.

  1. Announce where the activities are being conducted.

The project activities are taking place at the City’s existing Wastewater Treatment Facility located on W. 4th Street on the City’s west side.

  1. Announce plans to minimize displacement of persons and businesses resulting of funded activities.

The project will not result in the displacement or relocation of any persons or businesses.

  1. Announce plans to assist persons actually displaced.

Since this project will not result in the displacement or relocation of any persons or businesses, there are no plans being made to assist displaced persons.

There were no persons present at the hearing who wished to speak regarding the matter. Motion by Councilperson Rigby, second by Councilperson Ostrander to close the public hearing.

Motion by Councilperson Burich, second by Councilperson Ostrander to approve the claims for September 5, 2020 in the amount of $609,444.44.

Ayes: Burich, Ostrander, Shaver, Rigby                             Motion Carried

Mayor Brown stated the elementary school street project is nearly complete. The owners of the antique building are securing the building and plan to start outside renovations soon. The Mayor also updated the Council and public regarding storm cleanup by stating phase 1 of cleanup has been completed. Citizens have until September 13th to move any remaining limbs to the curb for pickup. He encouraged any citizens impacted by the storm to visit the homepage on the website to check eligibility for FEMA funding.
Motion by Councilperson Shaver, second by Councilperson Burich to adjourn the meeting at 10:14 p.m.