City Council Minutes – November 18, 2019

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Madrid City Council

Regular Meeting

November 18, 2019

5:30 p.m.

 

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

 

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

 

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger and Police Chief Rick Tasler.

 

Motion by Councilperson Shaver, second by Councilperson Samples to approve the agenda for November 18, 2019.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Burich, seconded by Councilperson Ostrander to open a public hearing regarding a proposal to enter into a “General Obligation Water Improvement Loan Agreement.” There were no citizens present who wished to discuss the matter and no correspondence was received at City Hall regarding the issue. Motion by Councilperson Rigby, seconded by Councilperson Shaver to close the public hearing.

 

No Councilmembers declared a conflict of interest.

 

Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the City Council meeting minutes of November 2, 2019 and the library meeting minutes of October 8, 2019 by consent agenda.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Samples, second by Councilperson Burich to approve the claims for November 18, 2019 in the amount of $ 98,621.37.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve the annual TIF report.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Rigby, seconded by Councilperson Samples to approve a grant agreement with Iowa Economic Development. The City was recently awarded a CDBG grant in the amount of $600,000 for use on the sewer plant upgrade project.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Rigby, seconded by Councilperson Samples to approve an “Agreement for Administrative Services”. The agreement allows Simmering-Cory to administer the recently awarded CDBG grant from Iowa Economic Development for the water treatment facility upgrade.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve Resolution # 22-19-20, “Resolution Taking Additional Action on Proposal to Enter into a General Obligation Water Improvement Loan Agreement.” The resolution allows the City to take further action to obtain a general obligation loan which would pay the cost of replacing the water main under the Des Moines River to the water treatment facility.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve a change order request for the 2019 Street Resurfacing project on West 1st Street. The change order eliminates hydro seeding from the contract as it is too late in the season to seed grass. The reduction in price of the contract is $1,600. The public works department will seed the area in the spring. Mayor Brown noted an issue with a blocked drain in the area, and will have the Public Works Director review the problem.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

The Council considered a request for approval of the final pay request and release of retainage for the West 1st Street project due to completion of the project. The total amount due is $6,713.42.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried

 

Councilperson Burich commented on street lights that need to be repaired.

 

City Clerk, Mary Jo Reese reminded the Council and Mayor to sign up for the Municipal Leadership Academy offered through the Iowa League of Cities.

 

Mayor Brown advised the Council the City would be changing the company being used for image and record retention. The change would be a large cost savings to the City. He advised he participated in the “Ricochet Leadership” panel at the Madrid High School. The event was hosted by the Iowa State Extension Service. He also advised he recently attended a Boone County Economic Development meeting along with Councilperson Shaver. The Iowa League of Cities has extended and invitation to Mayor Brown to sit on the state-wide legislative policy committee which he plans to accept. He thanked Madrid voters who turned out to vote in the recent election.

 

Motion by Councilperson Shaver, seconded by Councilperson Rigby to close the City Council meeting at 5:58 p.m.