Drug Drop-Off Day at the Madrid Police Dept

Saturday, October 27, 2018 from 10:00 am to 2:00 pm, the Madrid Police Department will be accepting your expired and unused medications.  Please visit DEATakeBack.com or contact the Madrid Police Department at (515) 795-3113 for more information.

Council Agenda – October 15, 2018

Council Agenda – October 15, 2018

October 15, 2018 Council Packet

October 15, 2018 Council Packet

Library Minutes September 11, 2018

September 2018 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

September 11, 2018

Meeting called to order by President, Kelli Wolf at 5:33 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.

Dave Evans, yes.

Director, Angie Strong, yes.

Absent: None

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Alice, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of August 14, 2018

Corrections: none

On a motion by Pam, 2nd by Dave, minutes of the August 14, 2018 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Pam, 2nd by Denise, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR AUGUST

Fines/Fees

$             147.45  Fines/Fees

$               48.50  Fax Revenue

$             155.35  Copy Revenue

$               10.25   Mag/Books sold

$                3.00   Misc.

$              75.00  Meeting Room            

$            439.55  Total for month

$            819.29  Total year to date

 

 

Trust Fund Receipts:

$       830.00  Lowrey Trust Grant

$         00.00

$         00.00_ _____  

$       830.00  Total for the month

$       830.00  Total year to date

 

 

Library Donations:

$           00.00

$           00.00                 ________

$           00.00  Total for month

$           00.00  Total year to date

 

Circulation Report for the month of August

 

Items loaned in August 2018          1,916                Average daily circulation   74

Items loaned in August 2017          2,149                Open Access Items         150

Items loaned last month (July)       2,765                 Access Plus Items           17

 

Internet Use: Public Access Computers – 1,117 & Wireless users – 1,284

Bridges Checkouts:  audiobooks-95 eBooks-113 streaming video-0

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. The library received an official letter from the Lowrey Charitable Foundation in reference to the grant that Angie and Amy wrote for two Occulus Go Virtual Reality headsets for the library. The library received $830.00.  The headsets will be loaded with middle school science curriculum.  Steph has already contacted the company and the headsets will be available the middle of September.

 

Unfinished Business:

 

  1. At the time of the meeting, the library’s ordinances have not been corrected by the city council. Angie has asked the board to contact the mayor to try to get the issue resolved.  Kelli will contact the mayor and will relay any information about this to Angie.

 

  1. The discussion of eliminating book fines was revisited. Angie let the board know that at the last council meeting she attended with Pam, Mayor Tom Brown had suggested looking into a rewards system for people who returned their books on time.  She did so.  There were very few library articles pertaining to this topic.  One college library did a prize drawing for students that returned items and did not receive fines within a certain amount of time.  Dave suggested that the current circulation table that includes fines, material types, and check out periods be reviewed by each board member.  He suggested looking at the current table and creating a “new” fee structure as if the library was new and going to open for the first time, that way everyone would have input into a new policy.  It was also suggested to think about time frames on when an item should be marked as lost.  Currently there is no set schedule (usually an item is marked lost after it hasn’t been returned after 6 months). Dave suggested that everyone come up with some possibilities and to bring those ideas to the October meeting.

On a motion by Pam, 2nd by Dave, to table the book fines discussion until

October.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. Angie has hired Martha Petersen for the open library position. She started training on August 27.

 

  1. The new Samsung copier has been delivered and set up by the Koch Office group. Training on this new copier has been easy for staff since it is very similar to the old copier.

 

New Business:

 

  1. Angie requested that the board review the bylaws due to the change in the library ordinances. The first sentence of the bylaws have the old ordinance number listed. Angie has suggested that the ordinance number not be listed.  Angie has asked that the sentence “According to the requirements of Ordinance #4-115.05, the City of Madrid” be removed.  Since the bylaws are consistent with the ordinances there really is no need to refer to them in the bylaws.

On a motion by Pam, 2nd by Alice, to approve the by-laws with the correction.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

  1. Angie was asked for a request of written permission for a registered sex offender against a minor to come into the library. According to the library’s policy, in order to be in compliance with Iowa Code 692A, the library director can provide written permission but can only do so as a result of a vote at a meeting with the trustees at which a quorum is present.  This person is still entitled to library service.  A courier can come, select, check out, and return materials through the library user’s card.  If this person does not have a card they may register for one with the director via the telephone or online.  With a phone call or email, the director can pull any books wanted and have them ready for the courier.   Interlibrary loan requests can also be made by email or phone.  With a library card, this individual can also access all of the library’s online materials and databases.

On a motion by Dave, 2nd by Pam, to deny written permission to a registered sex offender against a minor but to still allow library access through other means per the library’s policy.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

  1. The board was asked to review the library behavior policy and behavior procedures. A couple of items were changed under the procedures.

On a motion by Pam, 2nd by Denise, to approve the behavior policy and procedures with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Director’s Report:

 

The annual survey for the State Library is due on October 31.  This is Angie’s number one priority at this time.  She plans to finish it before the next meeting so she can create an annual report to present to the board and council in October.

 

The Friends of the Madrid Library Fall Book Sale was held on Saturday, August 25 and Sunday, August 26 as well as during open library hours through Wednesday, August 29.  This year yielded a profit of $924.00, last year’s profit was $968.00.

 

The library trustees would like to participate in the Madrid Area Chamber of Commerce’s Avenue of Trees again this year.  Ideas for a Christmas tree are to be brought to the next meeting.  The open house is scheduled on December 3.  The library will be serving cookies and cider.

 

In the past the library provided outreach to the daycare children at Tiger Tots, this year Steph will also be going to each of the preschool classrooms.  Angie and Steph are happy that the library can provide these services to all area preschoolers.

 

Upcoming programs include:

  • Early out Lego Crew on Wednesday, September 12 from 2:30 to 3:30 pm.
  • Adult Book Discussion on Monday, September 17 at 7 pm with discussion of the book A Long Way Home by Saroo Brierley.
  • Adult Coloring on Thursday, September 20 at 7 pm.
  • Early out Tinker Time on Wednesday, September 26 from 2:30 to 3:30 pm.
  • Adult Pinterest Party (annual pumpkin decorating event) on Thursday, October 4 at 7 pm.

 

Board Comments:  None

           

Items to be discussed at the next board meeting:

No book fine ideas, Ordinances, Annual Survey, Budget, Tree ideas

           

Next Council meeting to attend:  September 17, 2018 at 5:30 pm with board member Alice to attend.

 

Adjourn Meeting

On a motion by Dave, 2nd by Pam, meeting adjourned at 6:55 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

 

Next regular Board meeting will be: Tuesday, October 9, 2018

 

Angie Strong, Director

angie@madrid.lib.ia.us

Make-up Labor Day Parade Route

The following streets will be closed on October 20, 2018 from 8:00AM to 11:00AM (or the conclusion of the parade) to facilitate the make-up Labor Day Parade during Fall Fest at Edgewood Park.

 

Dalander St will be closed between North Street and E 2nd Street.

E. Second St will be closed between Dalander St and S. State St.

S. State St will be closed from E 2nd St and E 3rd St.

E 3rd St will be closed from S. State St to S. Main St.

S. Main St will be closed from E 3rd St to Leo Bimbi Parkway (Edgewood Park Entrance).

 

Fall Fest & “Make Up” Labor Day Parade

Madrid Parks & Recreation will be hosting a Fall Fest at Edgewood Park on October 20, 2018 from 3:00pm – 5:00pm.  A sand-volleyball tournament will begin at 12:00pm, pony rides, inflatables, lip-sync battle, a pumpkin-carving contest and other events will also be held.

In addition, our beloved annual Labor Day Parade will be made up during this festival so look to the Madrid Labor Day Celebration or Fall Fest at Edgewood Park facebook pages for details.

City Council Meeting Minutes – September 17, 2018

Click here to download and print minutes

Madrid City Council
Regular Meeting
September 17, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown.

Present at Roll Call: Nate Samples, Steve Burich and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Jim Murry, Planning and Zoning Commission Chairperson, Randy Dalton and Parks and Recreation Board Member Jolynn Carlson.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for September 17, 2018.

Ayes: All Present                                                                 Motion Carried

There were no declarations of conflict by the Councilmembers.

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the City Council Meeting Minutes of September 4, 2018 and the Library Meeting Minutes of August 14, 2018.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the claims for September 17, 2018 in the amount of $ 83,431.08.

Ayes: All Present                                                                 Motion Carried

Mason Adams and David Stevenson of Alliant Energy addressed the Council and Citizens to answer questions regarding the recent spike of some customers electric bills. They explained that many high bills were the result of higher daytime and nighttime temperatures compared to previous years. Some issues could revolve around estimates that were too low one month, causing higher bills the following month. Alliant energy is in the process of installing smart meters that can be read electronically each month. Adams also passed around a log which concerned citizens could sign to receive a phone call from an Alliant Energy representative regarding their individual billing situations.

Martha Furness of 609 West 5th Street, and representing The Cedars retirement home, approached the Council to invite the mayor and area business owners to a live event on Wednesday September 26, at 9:00 with KWBG radio station at the Cedars. Furness reports SAM center and school information on KWBG.

Becky Roorda of 804 West 2nd Street and member of the Madrid Area Chamber of Commerce advised of the upcoming candidates forum to be held at 7:00 on Tuesday September 18th at the E-Free Church. The forum will give members of the community an opportunity to meet and question candidates for City Council who are on the ballot for the special election on September 25th.

Roorda also advised the Council that MAC is currently looking for Community Development Specialist. The deadline for applying for the position is October 15th. More information is available at the madridiachamber.com website and also in the Madrid Register News.

Roorda reported MAC is currently working on the Holiday Extravaganza to be held on December 3rd, and there will be a Madrid After Five event at the Madrid Family Practice Clinic form 5:00 to 6:30 p.m.

Mayor Brown advised the Council of upcoming Public Works projects including the East 6th Street Paving project, painting will be completed on the water tower, crosswalks are being painted, a tree near the elementary school has been trimmed to allow the street light to function properly and curb replacement work will be done during the upcoming week on West 2nd Street.

Councilperson Samples commented a tree scheduled to be removed on Cedar Street was postponed due to a funeral service being held during that time. The removal will be rescheduled for a later date.

Councilperson Samples reported for Labor Day Commission chairperson Chuck Rigby and thanked everyone who helped with the tractor pull held on Saturday the 15th. The pull was rescheduled after being rained out during Labor Day Weekend. He also thanked the City of Madrid and Rankin Construction for the use of the land for the event.

Mayor Brown read Ordinance # 483, “An Ordinance Amending the City Code of the City of Madrid, Iowa, by Changing Title V, Human Development-Education and Culture, Chapter 1, Library Services, Subsection 5-1-4, Organization of the Board, Paragraph 2, Vacancies” The Ordinance sets a public hearing for October 1, 2018 at 5:30 p.m. Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the first reading and setting of the public hearing date.

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong reported a profit from the fall book sale of $924.00. The library received $830.00 from the Lowery Trust. The money will be used to purchase two Occulus Go headsets. The headsets will be used for special programming. Strong reported 84 people attended the Labor Day movie night. The library recently hired Martha Peterson as a part time library aide. Strong advised the annual library survey is her priority; she hopes to have an annual report ready for the Council at the second City Council Meeting in October. Discussion regarding the no book fines concept at the library is still ongoing. The library plans to begin programming inside the preschool classroom this fall. Upcoming programs include “Pages for All Ages”, early out lego crew program, book discussion, adult coloring the next early out will be “Tinker Time”.

Jolynne Carlson of the Park Board reported items from the last park board meeting. There has been some concern about the condition of the sidewalks within Edgewood Park. An assessment of the sidewalks has been completed. She reported St. Paul’s Church will be donating a portion of the money raised from the Labor Day food booth to the Cabin Fund. She also stated she plans to have a formal dedication of the veteran’s memorial bench that was recently placed at Cassel Corner Park. She also plans to take an inventory of all the memorial tables and benches in town and record which ones need their dedication plates replaced. Carlson asked for approval to have a Fall Fest Day at Edgewood Park on October 20th. The event would raise money for the cabin. The Council will vote on the matter at the next Council meeting.

Motion by Councilperson Samples, seconded by Councilperson Shaver to approve Resolution #12-18-19, Resolution to Appoint a Member and Alternate Member to the Polk County 911 Service Board. The resolution names Jim Murry as member and Rick Tasler as alternate member to the board.

Ayes: All Present                                                                 Motion Carried

Fire Chief Jim Murry advised the fire engine and rescue truck have been repaired. He is still waiting on an estimate to repair the tanker truck. Murry has been in contact with the Nevada Fire Chief who makes presentations to Councils about working more closely with fire departments. Murry is working on a campaign that would place fire extinguishers in all homes in Madrid. Scott Maddux approached the council to thank the Slater Fire Department for the use of their grill during the tractor pull which was held on September 15th.

Public Safety Director Rick Tasler advised the smoke alarm campaign is continuing, with smoke detectors being given to new residents of Madrid. Tasler reported the tornado siren located behind Pancho Villa restaurant is not functioning. Tasler expects to have the siren repaired sometime this week.

Tasler informed the Council the Boone County Attorney is refusing to work with him, or any members of his department. Tasler would like to see the Council address a letter to Mr. Kolacia asking him to do his elected job duties. City Attorney John Flynn advised he has been told in person and through email that Mr. Kolacia will not deal directly with the Madrid Police Department. Communication of any type will be sent through the city attorney. Tasler has instructed his police officers to not follow Kolacia’s directive. They will still send all correspondence directly to Kolacia, as well as John Flynn. Flynn said Iowa Code Chapter 331 spells out the duties of an elected County Attorney. Councilmembers stated this situation is not acceptable and asked Flynn to issue a formal response to Kolacia informing him of that decision.

Randy Dalton of the Planning and Zoning Commission reported the board recommends changing the zoning of the proposed Tiger Run development land from Agricultural to Residential. The board also gave a variance to build a porch that does not conform to current city code.

The Council considered a proposal from J & D Computers for a contract to update the computer networks within the City. Councilperson Samples stated the company being considered has a high level security clearance with the U.S. Postal service. He proposes to replace all computers, install network and enterprise servers, and security systems. The cost to update the entire system is $32,762.52. Mayor Brown advised there have been security breaches on some of the computers and feels the city is under active attack. J & D Computers has already shut down some dangerous portals to eliminate further attack. There have been continued security breaches since those portals were shut down. He said this is an emergency situation that needs to be resolved immediately. Several members of the audience questioned if criminal charges would be brought against the person or persons responsible for the breaches. Mayor Brown assured them that if it could be determined who those individuals or groups were, that yes, criminal charges would be brought. Cyber attacks can come from anywhere in the world. The annual agreement for maintenance will be around $250 per month. Motion by Councilperson Samples, seconded by Councilperson Burich to approve the proposal and payment of invoice from J & D Computers.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve Resolution # 13-18-19, “City Street Finance Report”.

Ayes: All Present                                                                 Motion Carried

John Flynn advised he has a contract to be signed by Kumari Henry of Tormented Souls Haunt. Henry asked to use the parking lots at Edgewood Park as parking for her event. Henry must provide a fee of $100.00 and provide proof of liability of one million dollars and sign the contract.

Councilperson Samples informed the public of his attendance at a recent Iowa League of Cities function. He hopes to share information he received at the sessions with the public in the future.

Mayor Brown advised of an upcoming closed session meeting that is scheduled for September 26th at 7:00. The purpose of the meeting is to discuss an employment matter.

Randy Dalton clarified the matter of rezoning, indicating the necessary steps need to be taken to rezone the proposed Tiger Run area from Agricultural to Residential.

Jerry Walsh of 412 W. 2nd Street and president of the Madrid Lions Club, reported a great success with the chicken barbeque over the Labor Day Weekends. He thanked the City of Madrid for the cooperation of the public works department in assisting with the preparation of the area used by the event.

Scott Maddux of 306 East 9th Street thanked Rick Tasler and the Madrid Police Department for participating in a welcome home event for returning servicemen.

The Mayor also commented on the recent League of Cities events in Cedar Rapids. He will be sharing information with the rest of the Council and the public.

Motion by Councilperson Shaver, seconded by Councilperson Burich at 7:25 p.m.

Dalander Prairie Prescription Fire Program at the Library

Beggar’s Night

Beggar’s Night will be held Tuesday, October 30th from 6:00 pm – 8:00 pm.

 

MPD Blotter October 1 – October 7, 2018

MADRID POLICE BLOTTER

Madrid Police Contact Numbers:

Emergency – 911

Dispatch (Primary) – 515-433-0527

Police Department – 515-795-3113

Police Cell Phone – 515-795-6166

10/01/18

Officer was called to the elementary school to speak with staff, and exchange information.

Officer received a call reference a phone scam.  The Madrid resident sent $50 worth of ITune gift cards to a subject claiming to be with Facebook, who informed him that he won $500,000.  The subject figured out it was a scam and just wanted other residents to know so that nobody else was affected.

Officer spoke to a Madrid student reference issues occurring at school.  Officer asked the student to speak with the Principal in the morning and report the issues to him first.

Officer spoke to a subject about a past civil case that an Officer assisted with.

Officer performed a vehicle unlock at the Madrid Tiger Bowl.

Officer followed up with a business owner regarding a past burglary report.

Officer was dispatched to the 200 block of S. Greene St. regarding a suspicious smell in the building.  Officer along with a resident was unable to locate any suspicious odor.

10/02/18

Officer took a report of a lost wallet from over the weekend.  Officer took all the owner’s information down to contact them if the item is located.

Officer dropped off a past accident report to a Madrid resident.

Officer was dispatched to a fight in progress in the 200 block of S. Greene St.  The subjects were separated upon officer arrival.  It was determined to be an unwanted visitor at a residence and the tenant pushed the subject out from the doorway to close and lock the door.  Neither party wished to pursue any criminal charges.

10/03/18

Officer was called to the Madrid Market for a cat and 4 kittens living under the pop can trailer.  Officer spoke to the Humane Society and OK’d them to trap the animal if they wanted to remove them.

Officer reviewed video for suspect identification regarding an ongoing burglary case.

Officer was called to the 500 block of S. Walnut Street reference a package that was delivered to a residence and found by the homeowner to be opened and damaged.  Officer advised.

Officer spoke to a subject regarding a past assault/fight call regarding information.

Officer sent information regarding an ongoing case to the County Attorney’s office, as requested.

10/04/18

Officer met with a Madrid resident who requested a copy of a past report.

Officer spoke to a Madrid resident reference a civil issue dealing with a property exchange.

Officer spoke to a Madrid resident reference a civil issue dealing with child custody.

Officer received a call from the Manager of Git N Go.  Officer picked up evidence in an on-going case.

Officer assisted Madrid Fire/Rescue with an emergency medical call at Edgewood Park.

Officer responded to Casey’s reference an attempted burglary. No entry was made and the suspect fled the area immediately. Officer was unable to locate the subject in the area.

10/05/18

Officer met with a Boone County Deputy and shared information on cases that could be connected between the two departments.

Officer finger printed a Madrid resident for a job related back-ground check.

10/06/18

Officer followed up with a local business for video reference an attempted burglary.

Officer was notified to assist in having a vehicle moved for the paving project on 6th Street.  Officer made contact with the vehicle owner whom moved the vehicle.

Officer was called to a burglary alarm in the 500 block of Milwaukee St.  It was determined to be a false alarm.

Officer shared information with another agency regarding similar cases and suspects.

Officer was dispatched to a 911 hang-up call in the 300 block of Madison St.  911 mapping showed the call coming from the Flat tire parking area.  Officer made contact with a subject inside the establishment whom misdialed their phone.

Officer took a report of a stolen bicycle. It is described as a girl’s orange and black mountain bike, Kent brand.

Officer responded to the 300 block of Green Street reference a racially charged, threatening letter left at the door.

Officer assisted a college student that was very low on fuel and found out that Git n Go is no longer open after midnight. Officer had a gas can with fuel at his residence that he gave it to them so they could continue on to Ames.

10/07/18

Officer was dispatched to an alarm at the Madrid High School.  Officer was advised by dispatch to disregard prior to arrival.

Officer responded to a civil dispute in the 200 block of E. 21st Street.

Officer returned a call to a resident about a civil matter.