Madrid Parks & Recreation Board
Meeting Notes
DATE: May 8, 2018
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- Updates from City Officials – None
- Updates from Facilities/Ground Maintenance (Andy)
- Bathrooms have been opened. Cintas said they will do monthly cleanings, but Andy is pretty sure it’s actually weekly and will confirm.
- Mowing started today.
- Ron Hodges started back today.
- Will try to get the volleyball net up this week.
- Planning some stump grinding with Lyn Depping next week, weather permitting.
- Would like to keep the shed clear, referencing cabin dismantling. Possibly use carport for storage. (on pallets)
- Going to try and schedule a time to finish the timbers around the playground areas.
- Cody (PT kid from last year) will be returning this summer.
- There is enough roofing material left for the west bathroom and the wishing well. Also plans in the works to update the toilets, sinks, and paint in the west bathrooms.
- Summer goal: Repaint open shelter.
- Carol Truckenmiller mentioned the Jensen gazebo needs some attention. Jolynne added that the railing is broken and the wood finish gone/splintered. Andy will look into.
- Informed that drainage canal work will be coming through Edgewood. This will require the tennis courts to be removed. Jolynne asked that the Park Board be provided a copy of the canal mapping so as to be aware of all potential affected areas.
- Lastly, Andy is hoping to add more rubber fill to play areas in July when the fiscal year rolls over.
- Updates from Special Business (including citizen projects/concerns)
- Kym Schealler – Kickball Tournament
- Maybe we can make a community event of it? Follow up with Kym for more info on what she is hoping to do.
- Brandon Allen – Smoke-Free Zones?
- Brandon Allen had expressed concern about persons smoking on park grounds. He directly reached out to Mayor Pro-Tem Kurt Kruse about ordinances and signage. Jolynne had also informed him from the Soccer Board that all City Parks are Smoke-Free Zones by State Law.
- Andy will follow up on some signage.
- Multi-person Request: Tennis court repair
- Given news of the drainage canal changes, the Park Board requested that a new location for a new (single) court be determined. All board members agree that there is a demand for courts. Nearby cities have leagues and traveling leagues.
- Andy suggested seeing what Polk City has for court “flooring” & their opinion in general.
- The board decided to put together some figures regarding pricing and public interest.
- Kym Schealler – Kickball Tournament
- Reports from Leagues
- Need to have leagues start submitting monthly reports IF they are unable to have a representative at the meetings
- Soccer: Laying sod next week. Will need some watering assistance.
- Eric suggested asking the FD.
- City also has a 300 gallon water tank they may be able to use to assist with watering the south end. (Pretty much unreachable by hoses.)
- Updates on Special Projects
- Cabin Project
- No new donation reports.
- Dismantling: City accepted bid from MAFCO (Frank Manning) for $6850.00 to dismantle cabin. Jolynne will continue to coordinate with Frank.
- Possible Fundraising option: Woodburning donor names into the shiplap. (removed from roof and used as wall paneling). Could possibly also use the trees that have to be removed from the area.
- New event ideas
- Volleyball leagues
- Community interest has been expressed. Jolynne is working with Rachel Phillips, who has volunteered to coordinate the league.
- Bags League
- Eric Ohrt proposed. No cost to the City. Easy to put together. There is an American Corn Hole Association for bylaws & rules.
- People managing league in Ankeny charge $30 for in-town teams and $45 for non-locals.
- Looking at 1 summer season. 10 weeks: 8 play, Skip the 4th. Done by Labor Day. 5 week round robin & 5 weeks tournament.
- Jolynne suggested sponsorship to cover cost of boards, prizes, etc. Flat Tire, Tiger Bowl…
- Big question is regarding alcohol on park grounds.
- League formation raises questions about the alcohol ordinance.
- Jolynne stated she did not feel the full ordinance should be lifted, but agreed that the park should look into special permits/permissions for events.
- League formation also brought up concessions.
- Park Board is in strong concensus that concessions should be open for all & shared. Again, this issue reiterates the need for a Parks & Rec Director. The Park Board will put together a proposal that all leagues be brought under one umbrella. Less word for their individual boards, but more profit.
- Volleyball leagues
- Cabin Project
- Old Business
- Cottonwood Tree
- No new report.
- Volleyball Court
- Will see what other cities do to keep sand in.
- Also will require leagues to rake with each use.
- New Park Board Identity & Objectives
- Did Tom find the City ordinance regarding Park Board duties and bylaws?
- Cottonwood Tree