City Council Minutes – May 18, 2020

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Madrid City Council

Regular Meeting

May 18, 2020

5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding. Mayor Brown conducted the meeting via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Nate Samples was absent

Other City Officials Present: City Clerk Mary Jo Reese and Public Works Director Scott Church.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve the agenda for May 18, 2020.

Ayes: Burich, Ostrander, Rigby, Shaver                                          Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to open a public hearing regarding a proposal to enter into a Sewer Revenue Loan and Disbursement Agreement.

Ayes: Burich, Ostrander, Rigby, Shaver                                          Motion Carried

There was no person in attendance who wished to speak regarding the proposed loan agreement and no correspondence has been received at City Hall regarding the matter. Motion by Councilperson Rigby, second by Councilperson Shaver to close the public hearing.

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the City Council meeting minutes of May 2, 2020, Library Meeting Minutes of March 10, 2020 and Library Special Meeting Minutes of April 29, 2020 by consent agenda.

Ayes: Burich, Ostrander, Rigby, Shaver                                                      Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Burich, second by Councilperson Ostrander to approve the claims for May 18, 2020 in the amount of $ 89,224.75. Councilperson Ostrander asked for clarification regarding the cost to replace a door at the city shop.

Ayes: Burich, Ostrander, Rigby, Shaver                                          Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to accept resignations from Bethany Brewer and Lacey Ortiz who served on the Madrid Labor Day Committee. Mayor Brown and Councilperson Rigby thanked Ortiz and Brewer for their hard work while serving on the committee and looks forward to working with Lacey as she continues on as a volunteer for the committee. Councilperson Burich who along with his wife has been holding Bingo on Saturday nights asked that if Bingo is to resume operation that the Labor Day Committee find other persons to hold the events.

Ayes: Burich, Ostrander, Rigby, Shaver                                          Motion Carried

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve change order #1 in the amount of $10,373 for the Wastewater Treatment Plant upgrade project. Scott Church explained the cost is an engineering upgrade that was needed after construction commenced.

Ayes: Burich, Ostrander, Rigby, Shaver                                          Motion Carried

The Council considered a request for payment in the amount of $142,690 from Gridor Construction for completed work on the wastewater treatment plant upgrade project. Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the payment.

Ayes: Burich, Ostrander, Rigby, Shaver                                          Motion Carried

The Council also considered Resolution # 44-19-20, “Resolution Authorizing and Approving a Loan and Disbursement Agreement and Providing for the Issuance and Securing the Payment of $7,483,000 Sewer Revenue Bonds Series 2020.” The bond will cover the cost of the wastewater treatment plant update. Motion by Councilperson Shaver, second by Councilperson Burich to approve the resolution.

Ayes: Burich, Ostrander, Rigby, Shaver                                          Motion Carried

Church reported the public works department is busy with patching and mowing. Two intakes have also been repaired. Councilmembers commented on how wonderful the parks look. Mayor Brown advised the baseball board will be moving the score board and repairing the dugouts with the help of volunteers. They also plant to install an irrigation system. Church is waiting for the weather to clear to spray weeds and clean up the parking areas at the softball fields. The Council discussed repairs to West 8th Street. Currently the County is responsible for half of that road and half of County Line Road. Church is currently getting an estimate of repairs from the city engineer.

Mayor Brown updated the Council concerning re-opening of the library. The library is currently planning to re-open on June 1st with several limitations. The Council will continue to evaluate the Covid-19 situation in regards to re-opening City Hall and playground areas at the parks.

Motion by Councilperson Rigby, second by Councilperson Ostrander to accept the resignation of Jolynne Carlson from the Park Board. Mayor Brown thanked Carlson for her many years of dedication to the Park Board.

Ayes: Burich, Ostrander, Rigby, Shaver                                          Motion Carried

The Council reviewed correspondence from Sara Behn requesting to change the planned Trestle Hustle event for the Boone County Hospital Foundation from June 13th to August 23rd due to Covid-19 restrictions.

Councilperson Burich advised he received a complaint regarding a water line replacement. Church stated the requirements for replacing a line are outlined on the permit that is required. Councilperson Ostrander thanked all committee member who have resigned recently for their service. Councilperson Rigby expressed his frustration with the current Covid-19 restrictions and thanked Church and Tasler for doing a great job. Councilperson Shaver stated he has had complaints about power boxes that Alliant Energy is placing in yards. He stated Alliant is doing a great job, and he would like to see citizens pay attention to things that are happening before they happen instead of complaining after they are done.

City Clerk Mary Jo Reese advised there may need to be a special City Council meeting held to approve a bond refinancing issue. She stated there was a complaint received at city hall from a resident who was informed they could not have chickens. That resident stated she has seen others in town who do have chickens. Mayor Brown stated everyone needs to follow the ordinance and that all ordinances need to be enforced.

Mayor Brown stated the potential buyers of the antique building now plans to turn the property into residential rental units. He also has spoken with Alliant Energy regarding the replacement and removal of poles within the city. He also is asking for more volunteers for boards and commissions. The deadline for those applications is May 26th.

Motion by Councilperson Shaver, second by Councilperson Rigby to close the City Council meeting at 6:30 p.m.