Council Meeting Minutes – March 7, 2020

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Madrid City Council

Regular Meeting

March 7, 2020

10:00 a.m.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Fire Chief Randy Pecenka, Police Officer Chad Koch and City Attorney John Flynn.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the agenda for March 7, 2020

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Burich to open a public hearing regarding the “Proposed Drawings, Specifications, Form of Contract, and Estimate of Cost of Work for the Construction of the Wastewater Treatment Facility.”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

No one was in attendance who wished to speak at the meeting. No correspondence was received by the City Clerk

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to close the public hearing.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to open a public hearing regarding “Proposed Development Agreement with Mid-Iowa Development.”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

No one was in attendance who wished to speak at the meeting. No Correspondence was received by the City Clerk.

Motion by Councilperson Shaver, seconded by Councilperson Samples to close the public hearing.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the City Council meeting minutes of February 17, 2020.

Ayes: All Present                                                                               Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Samples to approve the claims for March 7, 2020 in the amount of $ 61,724.00.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Sara Behn of the Boone County Hospital approached the Council for permission to use the green area of Dalander Park and the High Trestle Trail for the upcoming Trestle Hustle to be held on June 13, 2020. City Attorney John Flynn asked for a written document to ratify permission granted and insurance obligations. Motion by Councilperson Shaver, second by Councilperson Samples to approve the request for use of property to the Boone County Hospital.

Ayes: All Present                                                                              Motion Carried

Don Lincoln, president of the Madrid Area Chamber of Commerce reported on their current fundraising project. He reported the MAC banquet will be held on March 27th at Snus Hill. Reservations for the event can be made with Suzi Lincoln at City State Bank.  Lincoln stated MAC is currently working to update their brochures and plans to place new banners on Highway 17 and the downtown area.

Motion by Councilperson Samples, seconded by Councilperson Burich to approve Resolution # 35-19-20, “Resolution to award contract for construction of wastewater facility upgrade.” City Engineer Perry Gjersvik explained the city received four bids for the project. A bid from Cridor Construction from Minnesota submitted the low bid at $ 6,767.000. An additional $50,000 will be used to demo the old building for a total of $6,817,000. The project will be paid with proceeds from a CDBG grant and a State Revolving Fund low interest loan. Work on the project is scheduled to begin in the spring of 2020

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to approve an updated union agreement for employees. The new agreement expires June 30, 2025.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

The Council tabled a request for approval of repairs to Gerald Street which was an agenda item.

Public Works Director, Scott Church reported some public works employees along with himself will be touring the new sewer treatment plant being constructed in Nora Springs by Cridor Construction. His department will be moving forward with spring patching. Alleyway repairs will take place as weather and construction allows.

Library Director Angie Strong stated there would be no spring book sale at the library this year. After the fall 2020 book sale, the future of the book sale will be decided. The library received $1,500 in donations from the Lowrey Trust. The funds will be used for the summer reading program at the library. Strong has also applied to Community Chest for donations to the summer reading program. She also stated the old chairs from the meeting room have been moved to the community room. Strong presented the Council with a schedule of upcoming events for March. April is National Library month and the library will be holding special programming for that event.

Councilperson Shaver, speaking as a member of the Boone County Emergency Management Commission discussed a proposal by the Boone County Sheriff’s office to raise rates for 911 communication services. The current 28E agreement which was created in 2005 allowed for a up to a 4% increase annually. The annual increase being asked for the next fiscal year exceeds the 4%. In addition, all residents of Boone County are taxed to support the 911 system. The cities of Boone, Ogden and Madrid are accessed the additional fees each year. This year the cost is around $9,200. The increase being recommended would take that amount around $10,000.  Shaver feels the 28E agreement needs to be rewritten, and an individual levy amount per household should take the place of the levy placed against the City of Madrid. He feels that the current system unfairly taxes the citizens of Madrid twice, once in property taxes, and again in the cost of the Communications Agreement. Motion by Councilperson Shaver, seconded by Councilperson Samples to remain in the 28E agreement, but not to approve the increase of an additional 1.5%.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Fire Chief Randy Pecenka reported there were sixteen EMS calls and two fire calls in February. He also reported repairs to the rescue vehicle have been completed. The department received a donation from St. John’s Men’s Club which will be used to help purchase gas monitors. The department has been practicing fire and rescue skills on a donated house on Zook Spur Road. Pecenka is currently researching quotes for replacement of the department’s thermal imaging units.

Motion by Councilperson Burich, second by Councilperson Rigby to approve resolution # 33-19-20, “Resolution approving development agreement with Mid-Iowa Group, LLC, authorizing appropriation tax increment payments and pledging certain tax increment revenues to the payment of the agreement. “

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to approve a request for renewal of liquor license for Casey’s General Store.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Rigby, second by Councilperson Samples to approve a request for residential property tax abatement for the property at 810 S. Kennedy Avenue.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Abby Gilroy of the development company Madrid 246 LLC, approached the Council to ask for their approval of a purchase agreement submitted for the properties owned by the City of Madrid at 234 and 246 East Second Street. She asked that the closing date on the agreement be changed from the original date of April 3rd, to on or before June1st. There were several items changed or eliminated from the original proposed contract. Motion by Councilperson Samples, second by Councilperson Ostrander to approve the changes. The contract will be amended and then signed by Mayor Brown. Any additional contingencies may be included in a development agreement.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

Motion by Councilperson Rigby, second by Councilperson Shaver to approve Resolution # 34-19-20,” Resolution setting the date for public hearing to enter into a sewer revenue refunding loan agreement and to borrow money thereunder in a principal amount not to exceed $1,000,000. The public hearing will be held on March 16, 2020 at 5:30 p.m.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

City Attorney John Flynn updated the Council concerning proceedings to obtain abandoned property which is located behind 234 West 2nd Street. As soon as he receives signed agreements from all interested parties, he will have the matter filed with the courts to transfer ownership to the City of Madrid. He also stated all matters previously filed with the Iowa Public Information Board for open record requests have been dismissed by that board. Flynn reported that an update to a previous 28E agreement with Boone County to maintain County Line Road and West 8th Streets is at a stalemate. Work will continue on the matter.

Mayor Brown read a Mayoral Proclamation from Youth and Shelter Services encouraging the 6th grade students at Madrid Elementary to remain free from alcohol and other drugs as well as asking the graduating seniors to also remain drug free.

Don Lincoln of 1672 334th Road advised he is working to organize a city-wide cleanup day. He may be asking for donations for the cause at a later time. He reported community members have volunteered to clean up the replica mine area along the High Trestle trail in anticipation with moving forward on the project.

Erich Kretzinger introduced himself to the Council and advised will be a candidate for Boone County Supervisor in the November 2020 election.

Councilperson Rigby issued a challenge for volunteer to help with the Bingo operation which supports the Labor Day event in Madrid.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to adjourn the City Council meeting at 6:54 a.m.