Library Minutes March 12, 2019

March 2019 minutes


Minutes of the Madrid Public Library Board of Trustees Meeting:

March 12, 2019

Meeting called to order by President, Kelli Wolf at 5:29 p.m.


Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: none


Approval of Agenda:   [Additions or corrections- Under Correspondence – Fund Libraries 2020 campaign]

On a motion by Denise, 2nd by Dave, agenda approved with the addition.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.


Approval of Minutes:  Board Meeting minutes of February 12, 2019

Corrections: none

On a motion by Dave, 2nd by Pam, minutes of the February 12, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.


Approval of Bills:

Special notes if any on claims: none.

On a motion by Pam, 2nd by Denise, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes


Financial Report:

Detailed account is available upon request.




$               86.61  Fines/Fees

$               42.50  Fax Revenue

$               98.10  Copy Revenue

$                  .90   Mag/Books sold

$                 1.50  Misc.

$              25.00  Meeting Room    

$             254.61  Total for month

$          2,500.68  Total year to date



Trust Fund Receipts:



$         00.00  Total for the month

$     4,620.16  Total year to date



Library Donations:



$         00.00  Total for month

$     1,431.00  Total year to date



Circulation Report for the month of February


Items loaned in Feb. 2019             1,475                 Average daily circulation   61

Items loaned in Feb. 2018             1,727                Open Access Items          131

Items loaned last month (Jan)       1,399                 Access Plus Items             17

Internet Use: Public Access Computers – 632 & Wireless users – 991

Bridges Checkouts:  audiobooks-92 eBooks-144 streaming video-0 magazines – 10

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]



Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report



Correspondence and Communications:


  1. Angie shared an email she received about the federal government wanting to eliminate the Institute of Museum and Library Services funding for fiscal year 2020. This is the second year in a row that this has been proposed.  This federal money helps the State Library which in turn helps Iowa libraries.  Angie wanted the board to be aware and that advocacy is crucial again this year to protect libraries at every level.



Unfinished Business:


  1. The budget for fiscal year 19-20 was approved at the council meeting on March 4.


  1. The City of Madrid and the Boone County Supervisors have officially accepted Denise’s request for reappointment to the library board. Her term will end on June 30, 2025.



New Business:


  1. A new library programming policy was given to the trustees to review. A few corrections were made.

On a motion by Dave, 2nd by Alice, to approve the library programming policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes


  1. Per accreditation standards the board needs to have 3-5 hours a year in trustee training. Angie demonstrated the new Brainfuse database to the trustees.


  1. Holly Olson is interested again this year in the summer help hours. This will eliminate Angie and Steph from having to look for and train a summer helper.


  1. One of the items on the library’s maintenance plan is the replacement of the floor in the meeting room. Angie plans to contact businesses to get estimates after the Spring Book Sale to get an idea of when and how much it will be.



Director’s Report:


At the last meeting Angie discussed using Direct State Aid money for computers.  She may use some of that money for Summer Reading Presenters if the library does not get the grant money it requested. Direct State Aid can be used for this purpose.  As far as the computers that need replaced she will look into other grant opportunities or wait until next fiscal year and use the Direct State Aid funds.


The Friends of the Madrid Library Spring Book Sale will be held on Saturday, March 30 from 8 am to 2 pm.  $1.00 admission the first hour then free admission.  Volunteers will be needed to help sort and box up, as well as work the sale.


National Library Week is April 7-13.  This year’s theme is Libraries=Strong Communities.  To celebrate, the Friends of the Library will be donating door prizes for patrons to win.  Several regular library programs are planned during this week.  Chess Club on Monday, April 8th, Pinterest on April 11th, Family Board Game Night on Friday, April 12th, and Monthly Movie Night on Saturday, April 13th with the featured movie Aquaman.


Upcoming programs include:

  • Early out movie afternoon (kid’s choice) on Wednesday, March 13 at 2:00.
  • Family Board Game Night on March 15 from 7 to 9 pm.
  • Adult Book Discussion on March 18 at 7 pm. We will be discussing Mary Coin by Marisa Silver.
  • Adult Coloring on Thursday, March 21 at 7 pm.
  • Spring Book Sale from 8 am to 2 pm on March 30.
  • Early out video game afternoon on Wednesday, April 3 at 2:30.
  • National Library Week programs – April 7-13


Angie and Steph will be attending the Kids Matter Conference on Friday, April 5th in Ames.


Board Comments:  None


Items to be discussed at the next board meeting: None


Next Council meeting to attend:  March 18, 2019 at 5:30 pm with board member Alice to attend.


Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes


Next regular Board meeting will be: Tuesday, April 9, 2019


Angie Strong, Director