Library Minutes March 10, 2020

March 2020 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

March 10, 2020

Meeting called to order by President, Denise Hiveley at 5:30 p.m.

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, (arrived at 5:33) yes.  Kelli Wolf, yes.  Dave Evans, (left at 6:33) yes. Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- Under Director’s Report – Kid’s First Conference]

On a motion by Dave, 2nd by Pam, to approve the agenda with the addition.

Roll: Pam; yes. Dave; yes. Alice; absent. Kelli; yes. Denise; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of February 11, 2020

Corrections: None.

On a motion by Pam, 2nd by Dave, minutes of the February 11, 2020 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Alice; absent. Kelli; yes. Denise; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims:  none

On a motion by Kelli, 2nd by Pam, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Alice; absent. Kelli; yes. Denise; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR FEBRUARY

Fines/Fees

$       38.50   Fines/Fees

$       19.50   Fax Revenue

$       86.10   Copy Revenue

$         4.05   Mag/Books sold

$        00.00  Misc.

$        00.00  Guilt jar proceeds

$        75.00  Meeting Room    

$      223.15  Total for month

$    2,050.08 Total year to date

 

 

Trust Fund Receipts:

$  1,500.00  Lowrey Foundation – Summer Reading Program

$      50.00   E-book content credit donation

$___ 00.00_________________

$   1,550.00  Total for the month

$ 11,850.22  Total year to date

 

 

Library Donations:

$      00.00

$___ 00.00_____________    

$      00.00 Total for month

$  1,723.00 Total year to date

 

 

Circulation Report for the month of February

 

Items loaned in Feb. 2020              1,491               Average daily circulation   60

Items loaned in Feb. 2019              1,475               Open Access Items          224

Items loaned last month (Jan)       1,602                 Access Plus Items            10

Internet Use: Public Access Computers – 700 & Wireless users – 1,066

Bridges Checkouts:  audiobooks-71 eBooks-162 streaming video-0 magazines-5

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

  1. Once again President Trump has asked that federal funding for libraries be eliminated for fiscal year 2021. The good news is that for the last three years library supporters have not only saved funding, but have seen increases in the amount of federal funding given to each state.

 

  1. Tennessee and Missouri have proposed bills to have “parental review boards” for public libraries. These bills would create a local board that would review items and deem whether or not they are appropriate for children.  If a librarian violates the rule they could be fined or face jail time.  These bills are aimed at empowering a small group of people as censors, as librarians it is not our job to censor but to allow equal access.  It is the responsibility of parents to monitor what children check out not librarians.

 

Unfinished Business:

 

  1. The old meeting room chairs are now being utilized in the community room.

 

  1. Angie contacted several people about a library logo, in fact, Angie received a few mock-ups. The staff and board have both agreed on one logo with some minor changes, the mock up was in black and white so a colored option is suggested.  There will be a fee to create the logo, Angie suggested using Boyd or Helms Estate to pay for it.

On a motion by Pam, 2nd by Alice, to approve using the Boyd or Helms Estate to pay for the creation of a library logo.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

  1. Angie updated the board on the status of the Friends Group. There will not be a spring book sale and Friends will determine after the fall sale if large book sales will continue. The Friends group is looking at revamping their membership letter, looking for new members and fundraisers.  The Friends are requesting to have a snack cart in the library during peak times such as after school in an effort to raise money.

On a motion by Pam, 2nd by Kelli, to approve a snack cart in the library that will be maintained by the Friends group.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

New Business:

 

  1. Per accreditation standards the board needs to have 3-5 hours a year in trustee training. A library board assessment was done individually before the meeting then discussed as a group.

 

  1. The library’s collection development policy was given to the trustees to review. A few corrections were made.

On a motion by Pam, 2nd by Dave, to approve the library’s collection development policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

  1. Steph has discussed summer hours with Holly Olson and she is interested in those hours again this year.

 

  1. Staff training was successfully conducted in February. Angie is wanting to have staff training with the police department to go over potential scenarios and how best to handle them.  She has not finalized when, but is asking for approval to close early if necessary.

On a motion by Kelli, 2nd by Dave, to approve closing early at the discretion of the director for staff training.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

  1. There are some building repairs that Angie wants to make the board aware of. A few bricks from the lamp posts are missing. It looks like the mortar is deteriorating causing them to fall out.  There are some areas that need to be touched up with paint.  Some areas will need to be sanded, primed and then painted.  One of the lights over the bump outs is out and the other one is flickering on and off.  Some of these items will have to wait until the new budget year.

 

  1. The library’s long range plan is going to need to be updated this year. Angie wanted the board to decide on either doing a planning for results meeting (basically a community envisioning meeting) or a community survey.  After discussing it, the board would like to do a survey.

 

  1. Angie was notified by Superintendent Brian Horn that every Wednesday will be an early out for the 2020-21 school year. Horn and the elementary school principal Jana Surratt came and discussed this with Angie and Steph.  There was discussion of possibly using the elementary gym for some early outs.

 

  1. Erich Kretzinger approached Angie about a project that the Leadership Program at Boone County Chamber of Commerce would like to do. He asked that a Little Free Food Pantry be placed on library grounds.  This pantry would be a take-what-you-need, leave-what-you-can pantry.  There would be no cost for the project and no service is required.  Boone County Chamber would promote the box at the time of installation and would invite the community to monitor and fill it as needed.  The board looked at possible locations.  The pantry would also need city approval.

On a motion by Kelli, 2nd by Alice, to approve a Little Free Food Pantry on library grounds.

Roll: Pam; yes. Dave; absent. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

  1. Alice updated the board about the butterfly garden.  A work day has been scheduled to help with fencing, removal of the old bench, and plantings.  The work day has been scheduled for Saturday, April 25.

 

Director’s Report:

 

Angie has applied for the Community Chest grant to help with summer programming.  Angie and Amy will work on the Madrid Community Endowment Fund Grant and Hopkins Grove grant that are due at the end of April as well.

 

Angie completed the second form for the Erate process.

 

National Library Week is April 19-25 with the theme Find Your Place at the Library.  Special programs have been planned for that week.

 

Upcoming programs include:

  • Early Out Science Club on Wednesday, March 11th at 2:30 pm.
  • Pinterest on Thursday, March 12th at 7 pm.
  • Family Board Game Night on Friday, March 13th from 7 to 9 pm.
  • Book discussion: Undomestic Goddess by Sophie Kinsella on March 16th at 7 pm.
  • Adult Coloring on Thursday, March 19th at 7 pm.
  • Teen after Hours on Friday, March 27th from 7 to 10 pm.
  • Early Out Board Game Afternoon on Wednesday, April 1st at 2:30 pm.
  • Family Board Game Night on Friday, April 3rd from 7 to 9 pm.
  • Pinterest on Thursday, April 9th at 7 pm.
  • Chess Club on April 13th at 6 pm.
  • Ledges Park Manager Andy Bartlett will do a program on the celebration of the 100 years of state parks in Iowa. This program will be on Monday, April 13th at 6:30 pm.

 

At this time the breakout sessions for the Kid’s First conference have not been disclosed.  Since there is a significant cost to this conference, Angie and Steph may not go if the breakout sessions aren’t revealed.  They feel if they aren’t going to learn something new that it is a waste of taxpayer money to go.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: Library logo, Little Food Pantry

           

Next Council meeting to attend: Saturday, April 4, 2020 at 10:00 am with board member Denise to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Kelli, meeting adjourned at 6:55 pm.

Roll: Pam; yes. Dave; absent. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, April 14, 2020

 

Angie Strong, Director

angie@madrid.lib.ia.us