Library Minutes January 14, 2020

January 2020 minutes


Minutes of the Madrid Public Library Board of Trustees Meeting:

January 14, 2020

Meeting called to order by President, Denise Hiveley at 5:30 p.m.


Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, (arrived at 5:43) yes.  Dave Evans, absent. Director, Angie Strong, yes.

Absent: Dave Evans


Approval of Agenda:   [Additions or corrections- none]

On a motion by Alice, 2nd by Pam, to approve the agenda as presented.

Roll: Pam; yes. Dave; absent. Alice; yes. Kelli; absent. Denise; yes.  Motion carried; all ayes.


Approval of Minutes:  Board Meeting minutes of December 10, 2019

Corrections: None.

On a motion by Alice, 2nd by Pam, minutes of the December 10, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; absent. Alice; yes. Kelli; absent. Denise; yes.  Motion carried; all ayes.


Approval of Bills:

Special notes if any on claims:  there was a mistake on the gas bill, it has been corrected, and will be reflected on the budget report in February.

On a motion by Alice, 2nd by Pam, bills are approved as presented.

Roll: Pam; yes. Dave; absent. Alice; yes. Kelli; absent. Denise; yes.  Motion carried; all ayes.


Financial Report:

Detailed account is available upon request.




$       24.50  Fines/Fees

$       17.50  Fax Revenue

$       72.15  Copy Revenue

$         4.50  Mag/Books sold

$        00.00  Misc.

$        49.00  Guilt jar proceeds

$        75.00  Meeting Room    

$      242.65  Total for month

$   1,656.59  Total year to date



Trust Fund Receipts:

$      25.00  Honor book for Sue Barker from Rosemarie Bertini

$___ 20.00  Judy & LaVerne Peterson – storyteller donation

$      45.00  Total for the month

$  9,720.22  Total year to date



Library Donations:

$  1,139.00  Silent auction

$     100.00 Honor bks for Paul & Rosemarie Bertini from Brian & Tamara Bertini

$      20.00  Mem’l book for Shirley Moran from Paul & Kathryn Schealler

$    269.00  Silent auction

$___ 50.00_Mem’l for Linda Martin from Teresa Galetich-Bayless    

$  1,578.00 Total for month

$  1,723.00 Total year to date




Circulation Report for the month of December


Items loaned in Dec. 2019             1,392               Average daily circulation   61

Items loaned in Dec. 2018             1,387               Open Access Items          145

Items loaned last month (Nov)       1,478                Access Plus Items            12

Internet Use: Public Access Computers – 647 & Wireless users – 1,054

Bridges Checkouts:  audiobooks-70 eBooks-112 streaming video-0 magazines-1

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]



Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report



Correspondence and Communications:


  1. An email was received from the State Library of Iowa about the library’s current tier level status and accreditation expiration date. This year the library does not have to reapply for accreditation or tier level status.


  1. A Publisher’s Weekly article was shared with the board. 2019 began with the Trump administration wanting the elimination of Institute of Museum and Library Services (IMLS).  Instead the IMLS ended up with a $10 million increase in the final budget, including a $6.2 million increase for the Library Services and Technology Act (LSTA).  This is the largest increase in LSTA funding in 12 years.  Also in the article it was mentioned that a private equity firm has purchased OverDrive from Rakuten USA.  Overdrive is the leading library e-book vendor, and is the platform for Bridges (the library’s eBook/audiobook consortium).  No one really knows what will happen with the acquisition, but Angie will keep the board informed.


  1. The State Library also sent an email about public libraries reaching record high eBook and audiobook usage in 2019. 73 public library systems in five countries loaned over 1 million digital books last year, this included Iowa’s Bridge consortium.




Unfinished Business:


  1. Angie was satisfied with the warranty and delivery terms for the meeting room chairs from Business Furniture Warehouse. The chairs were delivered the morning of the board meeting.  The chairs look great, but Angie soon realized that they do not stack like the old chairs.  The new chairs fall forward if someone would climb on them.  Angie has suggested to purchase a cart to store the extras when not in use to ensure no one would get hurt.  Also there was discussion on the old chairs and what to do with them.  Angie will discuss it with Mary Jo.

On a motion by Pam, 2nd by Alice, to approve the purchase of a cart for the extra meeting room chairs.

Roll: Pam; yes. Dave; absent. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.


  1. The final revision of the library logo was shown to the board. Angie and other staff are not in love with it.  It was decided to start again.  This item has been tabled until the next meeting.
  2. Unfortunately, Angie was very sick the day of the County Supervisors meeting so she did not attend. Steph sent a copy of the library’s annual report to the library director in Boone so she could give it to the supervisors.



New Business:


  1. The board reviewed the City of Madrid’s personnel (employee) handbook. This is what the library follows as its personnel policy.

On a motion by Pam, 2nd by Kelli, the board has reviewed and the library will follow the city’s personnel handbook.

Roll: Pam; yes. Dave; absent. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.


  1. There are some lights that need ballasts replaced again. The budget is still pretty tight after other library repairs.  Angie and the board want to stay within budget so it was decided to wait a few months to see where the budget is before replacing those ballasts.



  1. Holiday closures for 2020 were discussed. The closures are as follows:
  • Monday, May 25 closed for Memorial Day.
  • Friday, July 3 and Saturday, July 4 closed for Independence Day.
  • Closing at 12 pm on Thursday, September 3, closed Friday, September 4, Saturday, September 5 and Monday, September 7 for Labor Day.
  • Wednesday, November 11 closed for Veteran’s Day.
  • Closing at 5 pm on Wednesday, November 25 closed Thursday, November 26, Friday, November 27 and Saturday, November 28.
  • Closed Thursday, December 24, Friday, December 25 and Saturday, December 26.
  • Closed Thursday, December 31 and Friday, January 1, 2021.

On a motion by Kelli, 2nd by Alice, the library will be closed for the aforementioned holidays for 2020.

Roll: Pam; yes. Dave; absent. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.



Director’s Report:


The final amount raised from the silent auction was $1,408.00, last year’s total was $1,126.00.


A copy of the Pages for All Ages schedule for January through April was given to the board.


Upcoming programs include:

  • Early Out Lego Crew on Wednesday, January 15 at 2:30 pm.
  • Book discussion: Yellow Crocus by Laila Ibrahim on January 20th at 7 pm.
  • Adult Coloring on Thursday, January 23rd at 7 pm.
  • Early Out Crafternoon on Wednesday, January 29 at 2:30 pm.
  • Adult Pinterest Party on Thursday, February 6th at 7 pm.
  • Chess Club on February 10th at 6 pm.


Board Comments:  none


Items to be discussed at the next board meeting: Old meeting room chairs, library logo.


Next Council meeting to attend:  February 1, 2020 at 10:00 am with board member Denise to attend.



Adjourn Meeting

On a motion by Pam, 2nd by Alice, meeting adjourned at 6:27 pm.

Roll: Pam; yes. Dave; absent. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.


Next regular Board meeting will be: Tuesday, February 11, 2020


Angie Strong, Director