Library Minutes February 11, 2020

February 2020 minutes

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

February 11, 2020

Meeting called to order by President, Denise Hiveley at 5:30 p.m.

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, (arrived at 5:32) yes.  Dave Evans, yes. Director, Angie Strong, yes.

Absent: none

 

Approval of Agenda:   [Additions or corrections- Under Director’s Report – Lowrey Grant]

On a motion by Dave, 2nd by Pam, to approve the agenda with the addition.

Roll: Pam; yes. Dave; yes. Alice; yes. Kelli; absent. Denise; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of January 14, 2020

Corrections: None.

On a motion by Pam, 2nd by Alice, minutes of the January 14, 2020 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Alice; yes. Kelli; yes. Denise; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims:  none

On a motion by Kelli, 2nd by Dave, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Alice; yes. Kelli; yes. Denise; yes.  Motion carried; all ayes.

 

Financial Report:

Detailed account is available upon request.

 

RECEIPTS FOR JANUARY

Fines/Fees

$       52.49   Fines/Fees

$       19.50   Fax Revenue

$       66.90   Copy Revenue

$         6.45   Mag/Books sold

$        00.00  Misc.

$        00.00  Guilt jar proceeds

$        25.00  Meeting Room    

$      170.34  Total for month

$   1,826.93  Total year to date

 

Trust Fund Receipts:

$      30.00  Honor book for Rosemarie Bertini from Charla Kudej

$    500.00   Robert & Camille Wagaman – children’s books

$___ 50.00  Ebook/audiobook content credit

$     580.00  Total for the month

$ 10,300.22  Total year to date

 

Library Donations:

$      00.00

$___ 00.00_____________    

$      00.00 Total for month

$  1,723.00 Total year to date

 

 

Circulation Report for the month of January

 

Items loaned in Jan. 2020              1,602               Average daily circulation   64

Items loaned in Jan. 2019              1,399               Open Access Items          205

Items loaned last month (Dec)       1,392                  Access Plus Items            14

Internet Use: Public Access Computers – 722 & Wireless users – 1,146

Bridges Checkouts:  audiobooks-77 eBooks-163 streaming video-0 magazines-4

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

Correspondence and Communications:

 

None to report

 

Unfinished Business:

 

  1. Angie picked up the cart for the new meeting room chairs, and talked to Mary Jo about the old chairs. The library can sell them or give them to another entity within the city.  Pam suggested that they be used in the community room since the current chairs are folding chairs and these are padded.

 

  1. Angie came up with another idea for a library logo. It was suggested to look into asking someone with graphic design experience to come up with something.  A few names were recommended.

 

New Business:

 

  1. Angie Strong was given her yearly written evaluation.

 

  1. The library’s Internet policy was given to the trustees to review. A few corrections were made.

On a motion by Alice, 2nd by Pam, to approve the library’s Internet policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

  1. The wireless Internet policy was also reviewed. Again, a few corrections were made.

On a motion by Dave, 2nd by Kelli, to approve the library’s wireless Internet policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

  1. March is trustee training month, and Angie has given the board an assessment to fill out to be discussed as a group at the next meeting.

 

  1. Review of trustee terms was discussed, no one is up for renewal at this time.

 

  1. Mary Jo let Angie know that Steph’s hours are averaging around 60 each pay period which is classified as full time. Currently she is classified as part time.  The board

discussed her status and budgetary concerns.

On a motion by Pam, 2nd by Kelli, to approve Steph as a full time employee.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

  1. Angie has requested that the library close at 6 pm on February 20 for staff training. The adult coloring program will still be held at 7 pm.

On a motion by Alice, 2nd by Dave, to approve closing at 6 pm on February 20 for staff training.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

Director’s Report:

 

Angie has scheduled a Friends of the Madrid Library meeting on February 18.  Discussion will include the book sale, membership drive, and fundraising ideas.  A summary of the meeting will be discussed in March.

 

The next form for the Erate process is available to complete.  Angie is waiting until the end of February to fill it out.  This will give the State Library some time to let libraries know of any changes to this year’s form.

 

Upcoming programs include:

  • Early Out Movie (The Secret Life of Pets 2) on Wednesday, February 12th

at 2:00 pm.

  • Book discussion: These is My Words by Nancy Turner on February 17th at 7 pm.
  • Adult Coloring on Thursday, February 20th at 7 pm.
  • Family Board Game Night on Friday, February 21st from 7 to 9 pm.
  • Early Out Video Game Afternoon on Wednesday, February 26th at 2:30 pm.
  • Chess Club on March 9th at 6 pm.

 

The library’s grant request for $1,500 for the Summer Reading Program from the Lowrey Foundation has been approved.

 

Board Comments:  none

 

Items to be discussed at the next board meeting: Old meeting room chairs, library logo, board assessment review and update from the Friends meeting.

           

Next Council meeting to attend: Saturday, March 7, 2020 at 10:00 am with board member Denise to attend.

 

Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes.

 

Next regular Board meeting will be: Tuesday, March 10, 2020

 

Angie Strong, Director

angie@madrid.lib.ia.us