Library Minutes December 11, 2018

 

Minutes of the Madrid Public Library Board of Trustees Meeting:

December 11, 2018

Meeting called to order by President, Kelli Wolf at 5:27 p.m.

 

Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.  

Director, Angie Strong, yes.

Absent: None

 

Approval of Agenda:   [Additions or corrections- none]

On a motion by Pam, 2nd by Dave, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Minutes:  Board Meeting minutes of November 13, 2018

Corrections: Under approval of bills value needs to be changed to valve.  Under correspondence and communications the second sentence in parentheses needs to be two sentences a period needs to be placed in inside the quotes.  Under the director’s report a comma after December 3, underline the movie title and to add a period at the end of the first paragraph.

On a motion by Denise, 2nd by Alice, minutes of the November 13, 2018 meeting were approved with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.

 

Approval of Bills:

Special notes if any on claims: none.

On a motion by Alice, 2nd by Dave, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes

 

Financial Report:

            Detailed account is available upon request.

 

RECEIPTS FOR NOVEMBER

Fines/Fees                                                                    

$               96.80  Fines/Fees

$               36.00  Fax Revenue

$               82.55  Copy Revenue

$                3.00   Mag/Books sold

$                0.00   Misc.  

$              75.00  Meeting Room            

$            293.35  Total for month

$         1,747.63  Total year to date

 

 

Trust Fund Receipts:

$       577.88  Open Access

$         00.00

$         00.00_ _____  

$        577.88  Total for the month

$     3,225.81  Total year to date

 

 

Library Donations:

$           25.00  Gen’l donation from Jeff & Barb McMenamin      

$            0.00  ________

$           25.00  Total for month

$           95.00  Total year to date

 

 

 

 

Circulation Report for the month of November

 

Items loaned in Nov. 2018             1,352               Average daily circulation   64    

Items loaned in Nov. 2017             1,607               Open Access Items          81

Items loaned last month (Oct)        1,554               Access Plus Items            14

 

Internet Use: Public Access Computers – 593 & Wireless users – 1,064           

Bridges Checkouts:  audiobooks-103 eBooks-126 streaming video-0 magazines – 20

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]

 

 

Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report

 

 

Correspondence and Communications:

 

  1. None to report.

 

 

Unfinished Business:

 

  1. The new fine free book policy was given to the council and they are happy with it. Angie created a flyer that explains the fine free policy.  A few corrections were made to the flyer.   Angie will add it to the library’s website and send it to the newspaper to promote the January 1, 2019 starting date.

 

  1. Just a reminder that the three Boone County libraries will be meeting on December 12 to discuss county funding with the Boone County Supervisors for fiscal year 19-20. Angie will let the board know how the meeting went in January.

 

 

New Business:

 

  1. A revised copy of the sex offender policy was given to the board to discuss and review. Some corrections were made.

On a motion by Pam, 2nd by Denise, to approve the revised sex offender policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

  1. At the last meeting Angie mentioned that parts of the circulation policy would have to be changed due to the new fine free policy. Additions and corrections were made.  In the past, the policy was broken up into several policies and now it will be one document.  It will also include the newly revised circulation table.

On a motion by Dave, 2nd by Alice, to approve the circulation policy with the corrections and the revision.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion

carried; all ayes

 

 

  1. Per the State Library, library directors need to have a Public Librarian certificate. Every three years, Angie must have 45 continuing education credits to reapply.  She has submitted the needed documentation for this and hopes to receive her new certificate soon.  When she does she will present it to the board and city council.

 

 

Director’s Report: 

 

 The library had 207 attendees during the Madrid Area Chamber’s Christmas Extravaganza.  Last year the total attendees were 336.  Cookies and cider were served, and if the event is on Saturday next year, the board will change how many cookies are provided as well as when they are going to be served.

 

The library’s silent auction has raised over $1,000.00 so far, some items have not been picked up yet and Angie thinks the total will be about $1,150.00.  Last year’s total was $1,228.50. 

 

            Amy and Steph are working on a grant to the Lowrey Foundation to help with the Summer Reading Program in 2019.  This grant is due at the end of December, Angie will let the board know if the request is granted.

 

            Angie has waited the necessary time period for proposals for internet service for the federal Erate program (60% discount is given to the library for internet service through this program).  Angie will file the next form needed for the process.

 

Upcoming programs include:

  • Early-out cookie decorating on Wednesday, December 12 at 2:30 pm. The Friends of the Madrid Library are generously paying for the supplies.
  • Family Board Game Night on Friday, December 14 from 7 to 9 pm.
  • Adult Book Discussion on December 17 at 7 pm. We will be discussing The Christmas Blizzard by Garrison Keillor.
  • Adult Coloring on Thursday, December 20 at 7 pm.

 

The library will be closed on Christmas Eve and Christmas Day as well as New Year’s Eve and

Day.  Angie will be taking some time off during the holidays since it is slow.

 

Board Comments:  None

           

Items to be discussed at the next board meeting:

            County Supervisors

                       

Next Council meeting to attend:  December 17, 2018 at 5:30 pm with board member Alice to attend.

 

Adjourn Meeting

            On a motion by Pam, 2nd by Dave, meeting adjourned at 6:33 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes

 

Next regular Board meeting will be: Tuesday, January 8, 2019

 

Angie Strong, Director

angie@madrid.lib.ia.us