Library Minutes April 9, 2019

April 2019 minutes


Minutes of the Madrid Public Library Board of Trustees Meeting:

April 9, 2019

Meeting called to order by President, Kelli Wolf at 5:30 p.m.


Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, absent.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: Alice Sharp


Approval of Agenda: [Additions or corrections- Under Director’s Report – Adventure Pass]

On a motion by Pam, 2nd by Dave, agenda approved with the addition.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.


Approval of Minutes:  Board Meeting minutes of March 12, 2019

Corrections: none

On a motion by Denise, 2nd by Dave, minutes of the March 12, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes.


Approval of Bills:

Special notes if any on claims: none.

On a motion by Pam, 2nd by Dave, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes.  Motion carried; all ayes


Financial Report:

Detailed account is available upon request.




$             136.77  Fines/Fees

$               21.00  Fax Revenue

$             105.05  Copy Revenue

$                3.70   Mag/Books sold

$                 0.00  Misc.

$              75.00  Meeting Room    

$             341.52  Total for month

$          2,842.20  Total year to date



Trust Fund Receipts:



$         00.00  Total for the month

$     4,620.16  Total year to date



Library Donations:

$       150.00  Chapter ID P.E.O. – donation


$       150.00  Total for month

$     1,581.00 Total year to date



Circulation Report for the month of March


Items loaned in Mar. 2019             1,455                 Average daily circulation   56

Items loaned in Mar. 2018             1,816                Open Access Items          147

Items loaned last month (Feb)       1,475                 Access Plus Items             20

Internet Use: Public Access Computers – 712 & Wireless users – 1,189

Bridges Checkouts:  audiobooks-82 eBooks-111 streaming video-0 magazines-8

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]



Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report



Correspondence and Communications:


  1. None to report



Unfinished Business:


  1. Angie presented a bid for the meeting floor from Heritage Interiors, the company who installed the carpet a few years ago. The board would like to get two more bids before the next meeting and then make a decision.


  1. Angie has not received any correspondence about county funding yet. She will stay on top of it and let the board and council know when she receives any information.



New Business:


  1. Robin Brown has decided to leave her position at the library, her last day will be April 12. Since she only works 4.5 hours a week, Angie and Steph discussed having other employees fill in those hours.  Angie is hopeful that this will happen, if not, then she will post the open position.


  1. The exterior lights in front of the library are not working, and there are some issues with the roofs above the bump outs. Angie will work with the Public Works Director Scott Church to see what can be done and how much it will be.  She will report back at the next meeting about those issues.


  1. The city clerk has asked that the board give pre-approval to pay the library’s credit card in order to not be charged interest. Angie will still put anything paid with the credit card on the monthly claims sheet, but it will be already paid.  Some bills are already set up this way such as the gas and electric bill.

On a motion by Pam, 2nd by Denise, to allow pre-approval of payment of the library’s credit card.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes



Director’s Report:


Angie has gone back and forth on what to spend with Direct State Aid money, since she has discovered that the library has received the Lowrey Trust Grant for Summer Reading, Angie will not have to use Direct State Aid for that this year.  So Angie has decided to partner with the Friends group to offer what’s called an Adventure Pass for patrons.   Patrons can get free passes to area attractions by using a valid adult Library card and a valid photo ID.  Any adult library patron may borrow a pass to enjoy an educational day of family fun.  Direct State Aid money will pay for the platform fee for the ticket software and patron authentication and for the Blank Park Zoo membership.  The Friends will pay for the Science Center membership.  At the next meeting Angie will demonstrate the program for the trustees which will count towards continuing education for accreditation.


The Lowrey Foundation has generously awarded the library $1,500 for this year’s Summer Reading Program.  Madrid Community Chest has also generously given the library $1,100 for summer programming.  This amount is much more than the requested $600.  Amy has also written a grant to the Hopkins Grove United Methodist Church Trust in hopes of upgrading the library circulation computer.  The library will also be applying to the Madrid Community Endowment Fund to upgrade two of the public access computers as well.  Finally, Angie will use the last of Direct State Aid funds to purchase one more public access computer.


Once again this year, Judy Grant has generously donated the Iowa award books (High School Award, Teen Award, Children’s Choice Award and Goldfinch).  Angie is in the process of getting those books ready for check out.


The library has been asked by the Madrid Register News to have a monthly book review in the paper to highlight books of interest.  Angie wrote the first review which will be included in the paper during National Library Week.  Angie will ask the book discussion group and staff if anyone is interested in writing a review in the coming months.


Every year the library has several forms to fill out to in order to stay accredited and receive Direct State Aid.  Angie let the board know that one such form called Enrich Iowa has already been filled out and returned to the State Library.


The kindergarteners will tour the library the first week of May.  All three classes will learn about the library; Steph will also talk about the Summer Reading Program as well.


The Friends of the Madrid Library Spring Book Sale was held on Saturday, March 30 from 8 am to 2 pm.   This year the sale netted a profit of $621.50.  Last year was $441.30.  The fall sale will be held the weekend before Labor Day.


National Library Week is in full swing.  This year’s theme is Libraries=Strong Communities.  Several regular library programs are planned during this week and are listed in the next section.  The Teddy Bear Picnic for Pages for All Ages is Tuesday and Wednesday and are the final story times until summer.


Upcoming programs include:

  • Adult Pinterest Party (seed starting) on Thursday April 11 at 7 pm.
  • Family Board Game Night on April 12 from 7 to 9 pm.
  • April Movie Night on Saturday, April 13 at 7 pm. We will be showing Aquaman.
  • Adult Book Discussion on April 15 at 7 pm. We will be discussing The Life and Times of the Thunderbolt Kid by Bill Bryson.
  • Adult Coloring on Thursday, April 18 at 7 pm.
  • Teen After Hours on Friday April 19 from 7 to 10 pm.
  • Early out space program on Wednesday, April 24 at 2:30 pm.
  • Pinterest Party, May 2 at 7 pm.
  • Early out Lego Crew on Wednesday, May 8th at 2:30 pm.
  • May Movie Night on Saturday, May 11 at 7 pm featuring Lego Movie 2.
  • Chess Club, Monday, May 13 at 6 pm.


Board Comments:  None


Items to be discussed at the next board meeting: County funding, flooring, Adventure Pass demonstration, exterior issues


Next Council meeting to attend:  April 15, 2019 at 5:30 pm with board member Kelli to attend.


Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; absent. Kelli; yes. Motion carried; all ayes


Next regular Board meeting will be: Tuesday, May 14, 2019


Angie Strong, Director