Library Minutes February 12, 2019

February 2019 minutes


Minutes of the Madrid Public Library Board of Trustees Meeting:

February 12, 2019

Meeting called to order by President, Kelli Wolf at 5:30 p.m.


Roll: Pam Allen, yes.  Denise Hiveley, yes.  Alice Sharp, yes.  Kelli Wolf, yes.  Dave Evans, yes.

Director, Angie Strong, yes.

Absent: none


Approval of Agenda:   [Additions or corrections- none]

On a motion by Denise, 2nd by Pam, agenda approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.


Approval of Minutes:  Board Meeting minutes of January 8, 2019

Corrections: none

On a motion by Pam, 2nd by Dave, minutes of the January 8, 2019 meeting were approved as read.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes.


Approval of Bills:

Special notes if any on claims: none.

On a motion by Dave, 2nd by Alice, bills are approved as presented.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes.  Motion carried; all ayes


Financial Report:

Detailed account is available upon request.




$               58.84  Fines/Fees

$               52.00   Fax Revenue

$               84.00  Copy Revenue

$                 5.20  Mag/Books sold

$                 0.00  Misc.

$                0.00  Meeting Room           

$             200.04  Total for month

$          2,246.07  Total year to date



Trust Fund Receipts:

$     1,000.00  Merris McIntosh – children’s books

$       394.35_ Sundberg Kirkpatrick Funeral Home – mem’l books  

$     1,394.35  Total for the month

$     4,620.16  Total year to date



Library Donations:

$          10.00  Silent Auction

$        100.00  Ray & Janet Neumann – gen’l donation

$        110.00  Total for month

$     1,431.00  Total year to date



Circulation Report for the month of January


Items loaned in Jan. 2019             1,399                 Average daily circulation   56

Items loaned in Jan. 2018             2,048                 Open Access Items          100

Items loaned last month (Dec)       1,387                 Access Plus Items             24

Internet Use: Public Access Computers – 636 & Wireless users – 1,060

Bridges Checkouts:  audiobooks-111 eBooks-185 streaming video-0 magazines – 20

[Open access: all patrons not in our tax locale: ex. Dallas County, Polk County, and other towns.

Access Plus: items requested from our library sent to other libraries.  Both of these programs are partly reimbursed by state funding programs.]



Public Concerns:

            In order to give equal time to everyone, each person to address the Board will have a maximum time of 15 minutes each.  This guideline is used only if there has not been an official request to appear before the board prior to a meeting.

            None to report



Correspondence and Communications:


None to report



Unfinished Business:


  1. If the budget needs to be adjusted Angie will be notified by Mary Jo, the city clerk, by the end of the week. A meeting may need to be called if the budget needs to be adjusted.  Angie will notify the board if it is necessary.


  1. At the last meeting Angie let the board know that the State Library was replacing the Learning Express database with another called Brainfuse. The transition began on February 11 and has had some glitches.  A link to the new database was to be sent to all libraries on this date, at the time of the meeting Angie had not received the link to access the database.  Once the link is sent Angie will put it on the website.  Since the online training classes for this resource was full, Angie will review the database and will have staff do the same to become familiar with it.  Brainfuse offers career services, test prep, and software tutorials as well as live coaching and live veteran support.



New Business:


  1. A new interlibrary loan policy was given to the trustees to review. A few corrections were made.

On a motion by Alice, 2nd by Denise, to approve the interlibrary loan policy with the corrections.

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes


  1. Trustee training will occur at the March meeting. Angie has decided to demonstrate the new Brainfuse database and its components to the board.  This will count towards the required 3-5 hours of training as per the accreditation standards.


  1. Angie Strong was given her yearly evaluation. Martha Petersen was given her 6 month probationary evaluation.


  1. Denise Hiveley’s term is up for renewal. Denise has graciously decided to continue on as the rural trustee per the library’s ordinances.

On a motion by Pam, 2nd by Alice, the board recommends to the




Mayor/City Council and the Boone County Board of Supervisors the renewal of Denise Hiveley as library trustee.

Roll: Pam; yes. Denise; yes. Dave; absent. Kelli; yes. Alice; yes.

Motion carried; all ayes



Director’s Report:


Angie has applied for the Community Chest grant for the Summer Reading Program again this year.  She is respectfully asking for $600.00 to help with this year’s program.


Angie and the Friends of the Madrid Library had their yearly meeting to discuss the upcoming book sales, National Library week prizes, possible purchases and membership.


This year the library has received $1,797.93 in direct state aid money.  This money must be spent by June 30.  The Tumblebooks database is paid for by these funds.  Angie is looking at upgrading two more public access computers with this money.


Angie has filed the second form for the E-rate process (federal program that gives discounts to libraries for internet service).  She hopes to file the final form sometime in April or May so that the discounts will kick in at the start of the new fiscal year July 1, 2019.


Upcoming programs include:

  • Early out STEM stations (Valentine’s Day edition) on Wednesday, February 13

at 2:30 pm.

  • Adult Book Discussion on February 18 at 7 pm. We will be discussing Fall of Marigolds by Susan Meissner.
  • Adult Coloring on Thursday, February 21 at 7 pm.
  • Family Board Game Night on February 22 from 7 to 9 pm.
  • Early out board game afternoon on Wednesday, February 27 at 2:30.
  • Adult Pinterest Party on Thursday, March 7th
  • March Movie Night on Saturday, March 9 at 7 pm. We will be showing Ralph Breaks the Internet.
  • Monday, March 11 Chess Club at 6 pm.


Board Comments:  None


Items to be discussed at the next board meeting: Budget, Brainfuse database


Next Council meeting to attend:  February 18, 2019 at 5:30 pm with board member Alice to attend.


Adjourn Meeting

On a motion by Pam, 2nd by Dave, meeting adjourned at 6:15 pm

Roll: Pam; yes. Dave; yes. Denise; yes. Alice; yes. Kelli; yes. Motion carried; all ayes


Next regular Board meeting will be: Tuesday, March 12, 2019


Angie Strong, Director