January 18, 2021

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Madrid City Council
Regular Meeting
January 18, 2021
5:30 p.m.

The City Council meeting was called to order at 5:33 p.m. with Mayor Tom Brown presiding. There were technical difficulties which delayed the start time of the meeting. The meeting was held via Zoom due to Covid-19 pandemic social distancing requirements.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Police Chief Rick Tasler and City Attorney Mark Powell.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the agenda for January 18, 2021.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Ostrander, second by Councilperson Burich to open a public hearing regarding “Proposal to enter into a General Obligation Utility Tractor Lease”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

No persons were present who wished to comment on the matter. Motion by Councilperson Shaver, second by Councilperson Samples to close the public hearing.

Motion by Councilperson Rigby, second by Councilperson Shaver to approve the City Council meeting minutes of January 4, 2021, Library meeting minutes for December 8, 2021 and Planning and Zoning meeting minutes for January 14, 2021.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Burich, second by Councilperson Rigby to approve the claims for January 18, 2021 in the amount of $148,614.59.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve pay application #9 to Gridor Construction in the amount of $304,185.55 for work completed on the wastewater treatment plant project.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council considered Resolution #19-20-21,” Resolution Authorizing and Approving a General Obligation Utility Tractor Lease Agreement and Providing for the levy of Taxes to Pay the Same.” The resolution allows the City of Madrid to levy the amount of $6,400 each year for the next six years to lease a John Deere utility tractor. City Clerk Mary Jo Reese explained at this time the city does not plan to exercise the levy, but rather to pay the lease amount from available funds. Motion by Councilperson Rigby, second by Councilperson Shaver to approve Resolution # 19-20-21.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Samples, second by Councilperson Burich to approve a request for renewal of liquor license for the Market of Madrid.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council also considered Resolution # 18-20-21, “A Resolution Waiving the Right of Review and the Final Plat for Parcels 280/00113-001-00 and 2021-1 in the NE ¼ of the NW ¼ of Section Eight (8), Township 81 North, Range 25, Polk County, Iowa.” The resolution waives any rights to object to the splitting of property listed in the resolution which is within a two-mile radius of the city limits of Madrid. Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to approve a request for residential tax abatement for property owned by Joseph Knudsen at 213 Maple Ridge Lane.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council considered a proposed policy for take home vehicles for city personnel. Councilperson Samples asked that verbiage changes be made to the policy. Councilpersons Rigby and Shaver stated they are not in favor of the policy. Councilmembers also wished to add a clause stating that all take home vehicle requests be approved by the City Council. Motion by Councilperson Samples, second by Councilperson Ostrander to approve the policy with the addition of the Council approval clause. City Attorney Mark Powell stated he will rewrite the policy to include the requested changes.

Ayes: Samples, Burich, Ostrander              Nays: Rigby, Shaver               Motion Carried

The Council reviewed Resolution # 20-20-21, “A Resolution Recognizing a Property Split of Parcels K and Lot 1, Parch H in NW ¼ of Section 36, T82N, R26W of City of Madrid, Iowa.” The resolution allows for the split of a parcel currently owned by Paul and Kim Peters. Motion by Councilperson Ostrander, second by Councilperson Burich to approve Resolution # 20-20-21.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, second by Councilperson Burich to approve a request for renewal of liquor license for VFW Post 5060.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Several Councilmembers thanked Public Works and the Police Department on the handling of snow removal during the recent storm.

Motion by Councilperson Shaver, second by Councilperson Burich to adjourn the City Council meeting at 6:05 p.m.