February 6, 2021

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Madrid City Council
Regular Meeting
February 6, 2021
10:00 a.m.

The City Council meeting was called to order at 10:00 a.m. with Mayor Tom Brown presiding. The meeting was held via Zoom due to Covid-19 pandemic social distancing requirements.

Present at Roll Call: Nate Samples, Marvin Ostrander, Chuck Rigby and Lane Shaver. Steve Burich was absent.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Police Chief Rick Tasler, Senior Activities Commission member Martha Furness, Park Board member Jesse Bannor and City Attorney Mark Powell.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the agenda for February 6, 2021. Councilperson Rigby noted a change under Park Board. Jason Whitten changed to Jonathan Whitten.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the City Council meeting minutes of January 18, 2021, Park Board Meeting Minutes for January 7, 2021, and January 21, 2021 by consent agenda. Councilperson Rigby noted a change that needs to be made to City Council meeting minutes for January 18, 2021. Councilperson Rigby and Shaver voted no to the proposed take home policy. The city clerk noted she would make that change.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

The Council the claims register and Councilperson Rigby questioned a payment to the Boone Area Humane Society in the amount of $66.00. Chief Tasler stated he did not authorize any pickup of cats during the time frame indicated on the invoice. City Clerk Mary Jo Reese stated she would delete the invoice from the payments. Motion by Councilperson Samples, second by Councilperson Ostrander to approve the claims for February 6, 2021 in the amount of $142,653.11 minus $66.00.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Don Lincoln, president of the Madrid Area Chamber of Commerce updated the Council on their recent coupon program, stating about 4-5% of the coupons were turned in. The organizations collaboration with the Boone Area Chamber of Commerce is ongoing. MAC will be starting a committee to raise funds to replace the Christmas decorations and also for permanent lighting for the welcome to Madrid signs. MAC is currently asking for volunteers from the community for the committee. Councilperson Shaver stated he is looking for private donations for the Christmas tree décor as well.

Martha Furness of the Senior Activities Commission stated congregate meals are still on hold. She is also looking into the possibility of the county holding a Covid-19 vaccination clinic in Madrid. At this time the Senior Activities building is not available for rent due to the pandemic. The Council will review the matter at the next City Council meeting on March 6, 2021.

Jesse Bannor of the Park Board indicated that board member Jonathan Whitten has not participated in board activities for a while. The matter was tabled and Councilmember Rigby will speak with Mr. Whitten. City Attorney Mark Powell stated there is a specific process for removal of a board member if it is needed.

Don Lincoln representing the Friends of the Trail group advised donations have been received to place memorial canopies over the picnic tables at Dalander Park. One canopy has been installed and the group has enough funds to place four more canopies. Lincoln updated the Council on the REAP grant that was awarded to the group, stating that the cost of a proposed connection from Boxtown to the Trailhead over the creek was estimated at $11,000. When the project was engineered the actual cost was $60,000. The group is considering a less expensive option, of around $30,000, for the project and hopes to raise the additional funds. Lincoln stated the restroom facilities at the trailhead need to be painted before reopening in the spring.

Police Chief Rick Tasler stated recent cases have been close. He also discussed the payout to the Cityof Nevada for Police officer Swanson. He also commented on being contacted recently about some possible development interest in Madrid.

Public Works Director Scott Church presented the 2021 Water Report prepared by Mike Forristall to the Council. He also reported on a recent water main break on Highway 210. Church stated a donation in the amount of $10,000 was made recently to Edgewood Park.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve a Change of Ownership and Renewal of Liquor license for Casey’s # 32, and Change of Ownership and Renewal of Liquor License for Dollar General # 12903.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Motion by Councilperson Samples, second by Councilperson Rigby to set a public hearing for the Maximum Property Tax Levy for FY 21-22. The hearing will be held on February 15, 2021 at 5:30 p.m. via Zoom.

Ayes: Samples, Ostrander, Rigby, Shaver                         Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Rigby to set the time and date for a budget workshop for February 20, 2021 at 10:00 a.m. The workshop will be held in the Council Chambers at City hall.

City Attorney Mark Powell stated he has been in contact with the Labor Day Committee to approve proposed contracts and legal issues around gambling licenses.

Mayor Brown read correspondence from the F. William Beckwith Foundation for a donation of $10,000 for use at Edgewood Park.

Mayor Brown also referred to a resignation letter he received from City Clerk Mary Jo Reese effective April 23, 2021. She will be retiring from the workforce at that time.

Don Lincoln questioned if the city had received any confirmation from FEMA concerning removal of adjacent property owners from the flood plain. Mayor Brown indicated interested persons can contact City Hall for any information that the city has. He also asked for update on the restoration of the Anheuser Busch Building. Mayor Brown advised work is progressing, however it was delayed due to the derecho.

Councilmembers thanked Mary Jo Reese for her support and years of service with the City, and also thanked Public Works for their snow removal efforts.

Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the City Council meeting at 11:08 a.m.