December 9, 2020 Minutes

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Madrid, Iowa Labor Day Committee Meeting
Wednesday, 09 December 2020
6:00 p.m.
 
Madrid, Iowa City Hall
Council Chambers
304 S. Water Street
Madrid, IA 50156
 
Meeting came to order by Chairman Sadie Williams at 6:06 p.m.

Roll Call:

Committee members Rachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, and Samuel Melton were in attendance.

Members of the public Representative Chuck Rigby, Sam Schoon, Molly Stormer, and Justine Piatt were in attendance.

Agenda item #2 approval of 18 November 2020 meeting minutes. No discussion.

Approval NominatedRachel Knutsen
Approval 2ndKatelyn Seiler
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

There were no comments from the public.

Agenda item #3, Old Business

The committee members received edited versions of donation letters from the November meeting. All members reviewed the edited documents and no additional comments were made.

Approval NominatedDarren Douglas
Approval 2ndRachel Knutsen
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

The committee members discussed clothing for the weekend of Labor Day. Past colors and designed were acknowledged. Rachael Knutsen will be working on designs and colors to make Committee members stand out to the public for the weekend of Labor Day.

Agenda item #4, New Business

The Labor Day Committee has two remaining spots open for new members to come on board. The members discussed how new members could utilized.  Additionally, City Council Representative Rigby discussed the importance of member roles versus volunteer member roles. He emphasized the importance of support members in addition to committee members and active volunteers during the weekend of Labor Day. There was further discussion of past Labor Day’s and how adding other committee members and volunteer members will help with organizing and growing the committee.

Two applicants for the two remaining committee member spots were in attendance. Molly Stormer introduced herself, followed by Samantha Schoon.

The third applicant, Carson Carpenter arrived later in the meeting and introduced himself for consideration as a committee member as well.

The committee voted on the applicants. Molly Stormer volunteered to be a volunteer member of the committee.

Next, Samantha Schoon’s committee membership was considered.

Approval NominatedKatelyn Seiler
Approval 2ndRachel Knutsen
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

Finally, Carson Carpenter’s committee membership was considered.

Approval NominatedKatelyn Seiler
Approval 2ndRachel Knutsen
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

The committee members discussed the separation of duties/categories for the events during Labor Day weekend. They reviewed the events such as:

Main attractions: main stage concerts, fire works,

Food and beverage: beer tent, lion’s dinner, and food vendors

Competition: volley ball tournament, woofle ball tournaments, Madrid milers,

Attractions: Everything that isn’t a competition

Kids: A group that we’ve discussed needs revamping

Logistics Manager: trash, clean up, porta potties, etc.

A member of the public suggested that she would be able to assist with some attractions brought in by the Iowa Army National Guard. A committee member will be following up with her for further information and arrangements.

Committee members expressed interest in events that they would like to coordinate and organize. However decided that this topic would be better addressed at the next meeting.

The committee determined the next meeting will be 13 January 2021 at 6:00 p.m.

Approval NominatedDarren Douglas
Approval 2ndRachel Knutsen
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone

There were no final comments from the committee members or members of the public.

Close of session was at 7:23 p.m.

Approval NominatedKatelyn Seiler
Approval 2ndDarren Douglas
Votes
YesRachel Knutsen, Darren Douglas, Sadie Williams, Katelyn Seiler, Samuel Melton
NoNone