December 7, 2019

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Madrid City Council

Regular Meeting

December 7, 2019

8:00 a.m.


The City Council meeting was called to order at 8:00 a.m. with Mayor Tom Brown presiding.


Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.


Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Library Director Angie Strong, Police Officer Chad Koch, Fire Chief Scott Maddux, City Treasurer Don Fatka, City Attorney John Flynn and Library Board member Pam Allen.


Motion by Councilperson Shaver, second by Councilperson Rigby to approve the agenda for December 7, 2019.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


No Councilmembers declared a conflict of interest.


Motion by Councilperson Rigby, second by Councilperson Samples to approve the City Council meeting minutes of November 18, 2019.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Motion by Councilperson Samples, second by Councilperson Burich to approve the claims for December 7, 2019 in the amount of $ 200,182.01.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Dennis Wilcox of 3019 West 2nd Street, Madrid, presented the Council with a check in the amount of $4,500 from the Jensen Educational Trust for maintenance and improvements to Jensen Park. The donation will be used for maintenance and repairs of the gazebo, plants and new picnic tables and benches.


Travis Risvold, president of the Madrid Area Chamber of Commerce invited citizens to attend the Christmas Extravaganza being held today. He reported plans to bring fiber optics to Madrid via Hux-com continue and MAC will be working on their 2020 budget. Upcoming events include Bike Expo in January as well as a MAC membership drive.


Public Works Director Scott Church addressed the Council concerning a request for payment from Morris & Company for drilling a new water line under the Des Moines River. The final invoice for the project is $310,150. The invoice exceeded the original cost estimate due to the necessity of drilling through rock. Motion by Councilperson Samples, seconded by Councilperson Burich to approve payment of the invoice.

Ayes: Samples, Burich, Ostrander, Rigby, Samples           Motion Carried


Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve payment of an invoice received from Xenia Rural Water in the amount of $35,698.60. The cost was about $700 per day and revenues were $1,400 per day. Church thanked Xenia Rural water for the emergency water supply while the water main was replaced. Xenia charged the City of Madrid the same amount as the City normally sells water to them.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Church stated the Christmas décor has been placed on light poles around town and commented that they are very old and need to be replaced. Accu-Jet has been cleaning sewer mains in the northeast portion of the city. Public works has taken the opportunity to do cleaning and maintenance of the water plant while it was inactive due to the water main repair.


Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve the use of city owned property for the 2020 Labor Day Celebration truck pull.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Library Director Angie Strong invited the public to attend the silent auction and avenue of trees being held in conjunction with the Christmas Extravaganza. She advised of a new courier service which will be used to transport books for the purpose of inter-library loans at no cost. Strong plans to ask for $145,000 from the Boone County Board of Supervisors for library funding. In the past, Boone County libraries have received a below average distribution from the Board of supervisors and hopes this will change for the next fiscal year. Strong advised the library plans to discontinue movie nights due to poor attendance. Upcoming programs include early out cookie decorating, Pinterest party, chess and book discussion. The library received $1,873 in direct state aide from the state. She has used the money for extra purchases at the library.


Councilperson Samples left the meeting at 8:30 a.m.


Dualla Carlson reported the Save the Cabin Fund received a donation of $805.31 from St. Paul’s Church. The current balance in that fund is $28,430.06. Carlson shared information she gathered from a log home builder. He gave her estimates on building a log shell for Edgewood Park. She hopes to acquire the support of local professionals and volunteers to finish the cabin.


Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve an “Emergency Water Supply” contract with the Madrid Home. In the event of water loss at the home, the Madrid Fire Department agrees to truck water to the facility.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Fire Chief Scott Maddux reported 16 rescue, and 2 fire calls since November 22nd. He advised new tires have been installed and an air system repaired on the rescue vehicle. The police and fire departments have also received new radios which seem to be working much better than the old radios. They also hope to purchase battery charging stations for the radios.


Annual elections for the fire department were held and Randy Pecenka will be the fire chief for 2020.


Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve Resolution # 24-19-20,” Resolution Authorizing and Approving a Loan Agreement, Providing for the Issuance of a General Obligation Improvement note and Providing for the Levy of Taxes to Pay the Same.” City Clerk, Mary Jo Reese advised funds to pay back the loan would be taken from water revenue and not by raising property taxes.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Deputy City Clerk Deb Biegger stated she is currently working with Scott Olsen to update the Madtap notification system. The upgrade will allow more people to sign up for the service.


City Attorney John Flynn advised he will file a petition to the court to obtain possession of a small piece of property and a vacant shack attached to the city owned theatre building. He has been unable to locate anyone interested in the property. Flynn also updated the Council concerning complaints made to the Iowa Public Information Board stating there are two active cases, two other issues have been dismissed by the Board.


Motion by Councilperson Burich, second by Councilperson Ostrander to approve Yvette Petrie to the Senior Activities Commission.

Ayes: All Present                                                                  Motion Carried


Councilperson Shaver reminded the public that Boone County police, fire and first responders will be manning the kettles for the Salvation Army on Saturday, December 14th from 10 a.m. until 8 p.m. This is a competition to see who raises the most money. Come out and support your local police, Fire and EMS.



Mayor Tom Brown stated he has spoken with Martha Furness of the Senior Activities Commission on the best way to improve membership of that committee.


Brown also advised the structure at 407 N. Main Street has been demolished and hauled away. The foundation will be buried at a later date.


Brown also commented Public Works will be working to clear the drain on West 1st Street which fills with silt and doesn’t drain.


Motion by Councilperson Burich, seconded by Councilperson Rigby to adjourn the City Council meeting at 9:08 p.m.