Council Meeting Minutes – May 7, 2018

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Madrid City Council
Regular Meeting
May 7, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro Tem Kurt Kruse presiding.

Present at Roll Call: Nate Samples, Val Chapman, Dave Cook and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works/Parks Director Scott Church, Public Safety Director Rick Tasler, Fire Chief Jim Murry, Library Director Angie Strong, Madrid Labor Day Committee member Chuck Rigby, Park Board member Dualla Carlson, City Treasurer Don Fatka and City Attorney John Jordan.

Motion by Councilperson Shaver, seconded by Councilperson Chapman to approve the agenda for May 7, 2018 with the following amendment: Under 9.) Department report, under f.) Public Works, add #5.) Request for Approval – South Water Street Repairs – $14,146.00

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Chapman, Seconded by Councilperson Samples to open a public hearing regarding the proposed phase II of the drainage canal project. No citizens present wished to speak regarding the matter. City Clerk Reese advised she had received no comments from the public regarding the project. Motion by Councilperson Shaver, seconded by Councilperson Chapman to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Cook to approve the meeting minutes of April 16, 2018.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Shaver to approve the claims for May 7, 2018 in the amount of $540,664.32.

Don Batt, representing the Boone County Freedom Flight organization approached the Council to ask if Madrid would be interested in having a granite bench honoring Boone County Veterans, installed in the city. He stated his inquiry is informational only, a location has not yet been decided upon.

Mike Gibbons of 516 West 5th Street shared with the Council, pictures of his home and drainage problems occurring there. A new home is currently being built behind him, and he feels the elevation of that house will create more water problems in the area. He presented pictures of the problem to the Councilmembers showing the extent of the issue. Public Works Director Scott Church stated there are drainage issues in that area, and the storm drains are not designed to handle that amount of water. Gibbons feels it is a problem with the Planning and Zoning Board who he thought approved the plans for the new home. Councilperson Chapman stated she will speak with Denny Bernholtz of Safe Building Compliance regarding the matter.

Mike Borcherding of 510 South Walnut Street stated he is also dealing with drainage issues on his property. He feels that when the owners of the new home build their detached garage, drainage problems will increase.

Jeremy Walters of 516 West 4th Street asked the Council for permission to park a semi-trailer or truck on the street in front of him home. The Council advised semis are not allowed to park on city streets for more than 24 hours. Councilperson Chapman gave Walters suggestions for alternate parking for semi’s.  Walters also questioned a portion of Madrid’s fireworks Ordinance which states no fireworks can be used within 1500 feet of a senior citizen facility. Councilperson Chapman will research the issue.

Dennis Houseman of 410 West 7th Street also approached the Council to report his yard fills with water during a heavy rain. Mayor Pro-Tem Kruse stated an upcoming storm project in that area will alleviate that problem.

Don Lincoln of 1672 334th Place, representing the Friends of the Trail, informed the Council of an upcoming landscaping project at the Main Street Trail Access. Plants and trees will be installed in the area by volunteers on May 19th. The organization has also acquired a box culvert which will be converted into a mock mine entrance at the same location. That area will be engineered to assure ground stability.

Mary Swalla Holmes of the Madrid Area Chamber of Commerce reported Madrid’s first Food Truck Friday will be held on May 11th at Veterans Square from 5:30 to 8:00. There will be live music by Matt Teronde and face painting sponsored by Modern Woodsman. Holmes also reported the evening meeting of MAC will be held on May 16th at the Madrid Historical Museum. Thursday’s After Five will also resume for the summer.

Motion by Councilperson Samples, seconded by Councilperson Chapman to approve a contract with A to Z Rental in the amount of $1,1781.43 for tents to be used at the Labor Day Celebration. Board Chairperson Chuck Rigby noted the amount is only a slight increase over last year’s amount. Rigby reported the next Labor Day planning meeting will be held on May 8th in the Boardroom at City Hall.

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong reported on lighting in the Library that needs to be repaired. Strong plans to present a calendar for the Summer Reading Program at the next City Council Meeting. Upcoming programs at the library include Chess Club, Pinterest Party, Movie Night, Preschool Outreach Programs, Book Discussion, and Early Out end of year party.

Dualla Carlson of the Park Board reported the next meeting of the Park Board will be held on May 9th at 5:30 p.m. in the Council Chambers at City Hall. She also advised swimming lessons will be held June 18th through June 29th at 9:30 a.m.

Fire Chief Jim Murry reported a water leak in the older pumper truck. He also stated the new automated external defibrillator (AED), will be put into service. He wanted to thank Chief Tasler on his fast response to a recent medical call.

Police Chief Rick Tasler reported he will be attending a class on May 21st in Waterloo. He also reported Officer Olmstead has completed defensive tactic instructor school at the Iowa Law Enforcement Academy.  Olmstead is now an expert use of force instructor and will be teaching the entire Madrid Police Department defensive tactics. Olmstead will be taking another instructor course on expandable batons, he will then be taking an instructor course in pepper spray. He told the Council he will be doing handgun qualifying twice a year. Tasler is currently looking at firing ranges to use for qualifying.

Tasler stated he has started enforcement of junk vehicles and has had two vehicles out of city limits, with more to follow. He reported the department is currently working a large sexual abuse case. A bulletproof vest has been donated to the department by an anonymous donor. Tasler reported his has finished the last stage of Lexipol. He expects to have reports on that system soon.

Tasler and the Council discussed the possibility of obtaining a MACH/TraCs system for the police department. Tasler feels the TraCs system is expensive and would not be an effective tool for Madrid. He feels that by having a dedicated cell phone for the department, all communications are private. The department is also connected to Boone County by secure email. TraCs would involve having three separate car computers at a cost of $10,000 to $15,000 each. Councilperson Cook pointed out some advantages to the system such as tracking of officers and automatic filing of tickets. Tasler stated if the department was larger it would be beneficial. Councilperson Samples, after riding along with Officer Olmstead agrees that the  TraCs system would not be effective for Madrid. Police Officer John Mackey also feels the system is not needed in Madrid.

Motion by Councilperson Shaver, seconded by Councilperson Chapman to approve a request from Scott Church to hire Ron Hodges a part-time summer employee.

Ayes: All Present                                                                 Motion Carried

Church reported the results of a traffic study done recently on Southern Prairie Drive. Initial findings include changing the speed limit or installing an island in the road to slow traffic. Church stated he would provide more information when the final report was available from the city engineer.

City engineer Perry Gjersvik addressed the Council to report the results of bid letting for the upcoming Phase II of the drainage canal project. The original estimate of the project was $118,000. The low bid submitted by Construct Inc. is $149,480. Motion by Councilperson Shaver, seconded by Councilperson Samples to accept the bid from Construct Inc. The project will extend the canal from 2nd Street to the High Trestle Trail.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Chapman to repair the intersection of South Water Street and West 3rd Streets.

Ayes: All Present                                                                 Motion Carried

Church presented a five-year capital projects plan to the Council. He explained that engineering work has been done on some projects. He stated the department will be doing a resurfacing project on East 6th Street this year. The 2nd Street project will be on hold until next year.

Motion by Councilperson Chapman, seconded by Councilperson Samples to approve Resolution #25-17-18, “Resolution Removing Mayor from Warrant Signing Powers.”

Motion by Councilperson Chapman, seconded by Councilperson Samples to appoint Kurt L. Kruse to the position of Mayor of Madrid.

Ayes: Samples, Chapman, Kruse, Cook                 Abstain: Shaver                Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Samples to approve Resolution # 27-17-18, “Resolution to Appoint Mayor”.

Ayes: Samples, Cook, Chapman                        Abstain: Shaver                 Motion Carried

Mayor Kurt Kruse appointed Val Chapman as Mayor Pro-Tem.

Motion by Councilperson Shaver, seconded by Councilperson Chapman to set a public hearing for May 21, 2018 at 5:30 p.m. to approve the FY 17-18 budget amendment.

Ayes: All Present                                                     Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Chapman to set a public hearing May 21, 2018 at 5:30 p.m. for approval of Ordinance Updates.

Ayes: All Present                                                     Motion Carried

Mayor Kruse read from a proclamation from ABATE promoting safe motorcycle operation and encouraging motorist to watch for motorcycles on the roadways. The month of May, 2018 is designated as motorcycle awareness month. The ABATE group will meet at City Hall on May 19th, where Mayor Kruse will again read the proclamation.

Motion by Councilperson Shaver, seconded by Councilperson Chapman approved a request for residential tax abatement for improvements to 310 West 21st Street, owned by Frank Lawson.

Ayes: All Present                                                     Motion Carried

The Council set a public hearing for May 21, 2018 at 5:30 for the purpose of conveying city owned real estate to adjoining property owners.

Motion by Councilperson Samples seconded by Councilperson Cook to approve a special events liquor license for the Flat Tire Lounge. The outdoor event will take place on May 19th, 2018.

Ayes: All Present                                                     Motion Carried

John Jordan advised the deed for the pizza palace recently purchased by the City of Madrid has been filed in Boone County. He is also checking into property owned by now deceased Steve Kruse. The property sits near the canal, and the city currently owns the adjacent property.

City Attorney John Jordan administered the Oath of Office for Mayor of Madrid to Mayor Pro-Tem Kurt L. Kruse. Kruse will fill the vacancy left by the resignation of former Mayor Dirk Ringgenberg.

Motion by Councilperson Shaver, seconded by Councilperson Cook to close the regular session of the City Council meeting and enter into a closed session in accordance with Iowa Code 21.5(1)(c), to discuss matters currently in litigation.

Motion by Councilperson Chapman, seconded by Councilperson Cook to reopen the regular session of the City Council Meeting. Attorney Jordan advised it was not necessary to provide a summary of the closed meeting to the public.

Councilperson Samples stated he received a call concerning the balances of the City’s bank accounts. City Clerk Reese advised those records are public and anyone can request those balances at any time.

Councilperson Chapman advised she was recently contacted by a citizen who was concerned about the quality of homes that may be built in the proposed housing development on the east side of Madrid.

Councilperson Cook reported he is still being contacted by citizens concerned with rumors being spread in the community.

Councilperson Shaver took information from a citizen who feels the city is responsible for a tree he would like removed at his residence.

Dennis Young of 610 South Water Street suggested it would be a good idea to have an additional officer on duty during the late overnight hours. Chief Tasler does not feel having another officer is necessary, however, the department does vary their hours to control unwanted behavior during the night. Councilpersons Samples and Shaver stated the budget has been set for next year. The Police department may consider more part time help for the next budget year.

Councilperson Chapman commented that all city records are public.

Mayor Kruse stated he will maintain decorum during the council meetings. No finger pointing, and rude comments will be allowed.

Motion by Councilperson Shaver seconded by Councilperson Samples to adjourn the meeting at 7:44 p.m.