Council Agenda – December 18, 2017

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Madrid City Council
Regular Meeting
December 18, 2017
5:30 p.m.

The City Council meeting was called to order at 5:33 p.m. with Mayor Dirk Ringgenberg presiding.

Present at Roll Call: Steve Burich, Val Chapman, Dave Cook, Lane Shaver, and Kurt Kruse.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, City Attorney John Jordan, City Treasurer Don Fatka, Police Chief Rick Tasler, Library Director Angie Strong, Library Board Member Pam Allen and Park Board Member Dualla Carlson.

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the agenda for December 18, 2017 with the following amendment: Under 9.) under g.), add # 5.) Request to change City Council Meeting Date to January 2, 2018 to New Year’s Holiday.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Cook, seconded by Councilperson Kruse to approve the City Council Meeting Minutes of December 5, 2017, Library Meeting Minutes of November 14, 2017, and Planning and Zoning Meeting Minutes of December 14, 2017.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve the claims for December 18, 2017 in the amount of $ 156,992.87.

Ayes: All Present                                                                 Motion Carried

Don Lincoln of 1672 334th Road, Madrid expressed his appreciation to Steve Burich for his 16 years of service on the Madrid City Council.

Mayor Ringgenberg tabled the matter of cell phone usage until a later meeting.

Mary Holmes of the Madrid Area Chamber of Commerce advised the Chamber will be creating a working group to recommend façade styles for the uptown area. She thanked the City for it’s support of the recent Christmas Extravaganza.

Motion by Councilperson Kruse, seconded by Councilperson Cook to approve Alex Wibe as a member of the Madrid Labor Day Committee.

Ayes: All Present                                                                 Motion Carried

Councilperson Shaver, on behalf of the Labor Day Committee stated the contract is in place for the inflatables for the celebration.

Library Director Angie Strong reported the recent silent auction raised $1,200. She also reported the State Library has reporting forms on line and she will be completing those reports by the end of February. She also plans to file for e-rates which will give the Library discounted rate on internet access.

Dualla Carlson of the Park Board reported the balance in the Save the Cabin Fund is now $12,881.76. Carlson read a letter of appreciation from a family in Ames who donated to the cabin fund.

Motion by Councilperson Kruse, seconded by Councilperson Cook to approve Ambur Gliem as a probationary member of Madrid Fire and Rescue.

Ayes: All Present                                                                 Motion Carried

Public Safety Director Rick Tasler thanked Steve Burich who is retiring from the Madrid City Council. Tasler presented work schedules to the member of the Council as well as bios of each police officer. Tasler reported on the closure of a recent case involving possession of stolen guns. He thanked Don Lincoln for his help with a missing children case. Tasler stated that Boone County E-911 has agreed to pay for an invoice in the amount of $3,545.45 for repair of the emergency communications system in the police vehicles. He also reported all full-time officers have attended de-escalation training and will also be attending a “Constitutional Use of Force” workshop in March 2018.

Mayor Ringgenberg advised there will be a special meeting of the Planning and Zoning Committee on December 20th to discuss the development of a housing code for the City.

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve the purchase of updated software for the SCADA system used at the water treatment plant. The cost of the upgrades is $9,895.00

Ayes: All Present                                                                 Motion Carried

Public Works Director Scott Church reported the prairie area at the Dalander Trailhead was recently burned. Public Works will be installing signage to advise citizens of the ban on motorized vehicles in the area. He will also be working to install additional street lights in the area of Maple Ridge and Jonathan Drive. Installation of the hoop building for salt storage has been completed near the city shed.

Motion by Councilperson Chapman, seconded by Councilperson Cook to approve the third reading of Ordinance #479 “An Ordinance Amending the City of Madrid, Iowa, by Amending Chapter 48, (Fireworks).

Ayes: Kruse, Chapman, Kruse                    Nays: Burich, Shaver               Motion Carried

The Council considered an offer for two lots owned by the City on North Water Street. Brent Hansen offered $4,000 for the lots. The City countered the offer at $4,500. Don Lincoln will present the counter offer to Hansen.

Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve a request for tax abatement from Kathy Albright at 406 S. Water Street.

Ayes: All Present                                                                 Motion Carried

Mayor Ringgenberg appointed Kurt Kruse as Mayor Pro-tem and Streets Advisor Lane Shaver as Labor Day and Celebrations advisor, Nate Samples as Administration advisor, Val Chapman as Policy Advisor and Dave Cook as Public Safety Advisor for the upcoming City Council term of 2018.

Motion by Councilperson Chapman, seconded by Councilperson Shaver to change the next regularly scheduled Council Meeting from January 1, 2018 to January 2, 2018 due to the New Year’s holiday.

Ayes: All Present                                                                 Motion Carried

John Jordan advised the offer for a buy/sell agreement for the Pizza Palace building has been delivered to the owner of that property. He is waiting for a response in that matter. The title to the old theatre building is now in the name of the City. Plans are underway to demolish that structure. The antique shop building title will be conveyed to the City on December 19th.

Councilperson Burich thanked the people he has served in Ward 1 for the last 16 years.

Mayor Ringgenberg thanked Public Safety who collected many toys for distribution to needy children in the area. He also thanked the Council members for all their hard work in 2017, and especially to Steve Burich was is attending his last meeting as a Councilmember.

Motion by Councilperson Burich, seconded by Councilperson Shaver to adjourn the meeting at 6:02 p.m.