City Council Minutes-September 5, 2017

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Madrid City Council
Regular Meeting
September 5, 2017
5:30 p.m.

The City Council meeting was called to order at 5:35 p.m. with Mayor Dirk Ringgenberg presiding.

Present at Roll Call: Steve Burich, Kurt Kruse, Dave Cook and Lane Shaver and Val Chapman.

Other City Officials Present: City Clerk Mary Jo Reese, City Attorney John Jordan, City Treasurer Don Fatka, Library Director Angie Strong, Public Works Employee Mike Fischer,   Fire Chief Jim Murry, Labor Day Committee members Chuck Rigby and Nathan Samples, and Park Board Member Dualla Carlson.

Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve the agenda for September 5, 2017, with the following addition. Under 8.) under a.) Administration, add (1), Request for Payment – Glen Mikel- Sled Rental.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Cook to approve the City Council Meeting Minutes of August 21, 2017.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve the claims for September 5, 2017 in the amount of $188,980.24.

Ayes: All Present                                                                 Motion Carried

Mary Swalla Holmes of the Madrid Area Chamber of Commerce reported the next “After 5” event will be held on September 14th at the Clark Helm’s Farm. The next MAC meeting will be held at 7 A.M. on September 6th. Holmes also shared concept plans for the planned cabin at Edgewood Park. Fundraising efforts are underway to pay for the facility.

Chuck Rigby of the Madrid Labor Day Commission thanked the Council, City Hall Staff, Public Works employees, Police and Fire and their families for their help during the Labor Day preparations and event. Mayor Ringgenberg commented on the success of the event and hopes to have more volunteers in the future. Don Lincoln who organizes the car show stated the City may need to consider changes to the street closures for the show next year due to the increase in entries.

Motion by Councilperson Cook, seconded by Councilperson Kruse to approve a request for payment from Glen Mikel in the amount of $1,500 for rental of the sled used during the Labor Day Celebration truck and tractor pull.

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong reported 88 people attended the Labor Day movie. She will have final numbers from the recent book sale at the next meeting. Strong is currently working on the Annual Survey and budget for the library. Upcoming programs include Storytime, Lego Club, Pinterest Party, and Chess Club.

Dualla Carlson of the Park Board expressed her approval of the concept plans for the new shelter at Edgewood Park. The plans will be displayed at various locations around town. Mayor Ringgenberg stated the current cabin is now retired and dismantling and fundraising efforts will begin.

Fire Chief Jim Murry reported the recent soup supper raised approximately $600.00. Lunch served by the fire department at the Labor Day truck and tractor pull was also a success. Murry advised the department has applied for a grant to purchase a new Life Pak for the department. Mayor Ringgenberg commented that plans for proposed compensation for the volunteer firefighters is currently under review.

Councilperson Kruse advised the Council of a program called Downtown Walkaround. The program is run by Jim Thompson of IEDA. Thompson would spend time accessing the downtown area of Madrid along with community representatives. He would then report back strengths and weaknesses of the area. The cost of the program is $300.00 and Kruse feels this program would be a good tie in with the proposed CDBG grant. Motion by Councilperson Chapman, seconded by Councilperson Burich to hire Jim Thompson to do the evaluation.

Ayes: All Present                                                                 Motion Carried

Councilperson Chapman and Councilperson Kruse recently attended a “Downtown Conference” in Sioux City and shared highlights of the conference with the Council. They plan to share links of the conference meetings with members of the Council and any interested parties.

Public Works employee Mike Fischer approached the Council to ask for approval of a Generator Service Quote from Cummins. The Quote of $6,352.74 covers the cost for three years of maintaining the generators at the water treatment plant and the sewer treatment plant. Motion by Councilperson Shaver, seconded by Councilperson Cook to approve the expenditure.

Ayes: All Present                                                                 Motion Carried

The Council considered a five-year contract request from Municipal Management for leak detection. The contract amount would be $1,000.00 for the first year with a one hundred dollar increase each of the next four years. Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve the contract.

Ayes: All Present                                                                 Motion Carried

The Council reviewed a list of items that Public Works, Administration, and the Library would like to offer for sale during a public auction. The auction is planned for late September or early October. John Jordan recommended some items should include a reserve on the price.  Motion by Councilperson Cook, seconded by Councilperson Shaver to approve the list of auction items.

Ayes: All Present                                                                 Motion Carried

Mayor Ringgenberg advised work will begin soon on the water tower painting project. Public works will hand deliver letters to residents close to the tower to advise them of the planned work. The City has developed a plan for graphics to be placed on the tower. The plans have been forwarded to the engineer for a concept drawing of the design which will be approved by the City Council at the meeting on September 18, 2017.

Mayor Ringgenberg asked that all Councilmembers send their recommendations for details of a proposed fireworks ordinance be sent to the City Clerk. She will compile their recommendations into an ordinance.

Mayor Ringgenberg advised the first budget workshop date will be September 7th at 2:30. The next workshop with all Councilmembers will be held September 28th at 5:00 p.m. This will be an open meeting. The public is welcome to attend.

Councilperson Chapman advised John Jordan is in the process of reviewing the proposed rental agreement ordinance. Once approved, the ordinance will be presented to the Council for approval.

Councilperson Kruse stated the Lions Club has requested a permanent fire pit at Edgewood Park in which to prepare their chicken dinner during the Labor Day Celebration. Kruse also received suggestions that street closures and the parade route be posted on the Madrid website for the Labor Day Celebration. Kruse also stated he is currently working on a social media ordinance.

Councilperson Chapman stated families expressed their appreciation for the free inflatables during the Labor Day Celebration. She also advised there is a problem with the curb in the handicapped parking space on West 2nd Street. Public works will address the problem.

Councilperson Cook stated he fielded negative comments from some residents on social media concerning the Labor Day Celebration. Cook recommend that those residents volunteer to help plan the celebration to improve the event.

Councilperson Shaver stated he received many positive comments about the celebration. He commented on the amount of trash that people threw on the ground, and complimented the high school students who volunteered to help with the cleanup.

Mayor Ringgenberg stated he had an Eagle Scout Certificate for Jacob Loew which he will present to him.

Motion by Councilperson Kruse, seconded by Councilperson Shaver to adjourn the City Council meeting at 6:45 p.m.