City Council Minutes – September 16, 2019

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Madrid City Council
Regular Meeting
September 16, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese and Police Chief Rick Tasler.

Mayor Brown asked for a moment of silence in memory of Ed Pecenka, former Madrid Fire Chief, who passed away recently.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve the agenda for September 16, 2019
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Ostrander, second by Councilperson Shaver to approve the City Council meeting minutes of September 7, 2019, and the Library meeting minutes of August 13, 2019 by consent agenda.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the claims for September 16, 2019 in the amount of $48,197.34.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Jennifer Ackerson and Jacob Grimsled of Mi-Tech, and Joe Loonan Jr. of Alliant Energy approached the Council to request approval for an underground electric line easement on five locations of city owned property. The town of Madrid is getting a complete rebuild of electric lines in 2020. Mi-Tech is contacting area residents where easement agreements are needed on private property. All residents will be receiving a letter explaining the basics of the rebuild project. Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the easement agreements.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

Taylor Johnson of Bowman and Miller, the City of Madrid’s auditing firm, reported results of the audit conducted for fiscal year 18-19. He explained fund balances at the end of June, 2019 compared to June 30, 2018. He also explained revenues and expenses for each fund compared to June 2018. Johnson explained comments he made in the audit which involved separation of duties, minor deficiencies in payroll and budget amendments, required roll call votes noted in meeting minutes, and timeliness of publishing meeting minutes, and the need to update the depository amount for City State Bank by resolution. Johnson also noted the city is required to have a disaster recovery plan and encourages the city to develop one by the end of the year. The audit will be approved by Council vote at the meeting on October 5, 2019.

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve an expenditure request in the amount of $3,775 to Kruck Plumbing for a heater to be placed at the city shed.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                     Motion Carried

The Council considered a request to approve an expenditure in the amount of $32,840 to Mafco for improvements to the city shed. Councilperson Rigby stated he would like to see a breakdown of those charges before the Council votes on the issue. The matter was tabled until the next City Council meeting on October 5, 2019.

The Council also considered a proposal from J & D Computers for an upgrade to the Fire Department computer system which includes new equipment, software and connection to the City of Madrid server. The estimate including labor will be around $2,500.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                         Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve a change of ownership for Casey’s General Store in connection with their liquor permit.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                         Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve an expanded carryout wine permit for Casey’s General Store.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                         Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the payment of sign-up fees for the City of Madrid internet service to Huxley Communications.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                         Motion Carried

Reese explained the FY 19-20 Street Finance Report to the Council. Motion by Councilperson Rigby, seconded by Councilperson Burich to approve Resolution # 11-19-20 approves the report and submission to the State of Iowa.
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                         Motion Carried

Mayor Brown commented he has had conversations with an individual who may be interested in restoring the Anheiser building owned by the City of Madrid on West 2nd Street.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to adjourn the City Council Meeting at 7:23 p.m.