City Council Minutes – October 5, 2019

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Madrid City Council
Regular Meeting
October 5, 2019
10:00 a.m.

The City Council meeting was called to order at 10:01 a.m. with Mayor Tom Brown presiding.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Nathan Samples arrived at 10:13 a.m.

Other City Officials Present: Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux, Library Director Angie Strong.

Motion by Councilperson Shaver, second by Councilperson Ostrander to approve the agenda for October 5, 2019.

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the City Council meeting minutes of September 16, 2019, the Special City Council Meeting minutes of September 23, 2019, the Special City Council Meeting minutes of September 30, 2019 and the Board of Adjustments Meeting minutes of September 23, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the claims for October 5, 2019 in the amount of $ 163,707.05.

Ayes: All Present                                                                 Motion Carried

City Engineer, Perry Gjersvik addressed the Council regarding emergency measure options for the feeder main to the water plant that is out of service.  Gjersvik was asked by the Council to get quotations from contractors to fix the broken feeder main at the river. He received no interest from contractors who would need to work near and in the river to repair the feeder line main. Gjersvik stated that in discussions with Scott Church, Public Works Director, it was decided to request quotes to re-bore the main feeder line underneath the river.  Those request for quotes has been issued and Gjersvik and Church should start receiving responses this week.  Simmering-Cory, Gjersvik, and Church will be meeting to determine if the City will qualify for an “Imminent Threat” grant.

Travis Risvold, President of the Madrid Area Chamber of Commerce approached the Council to report that the Fiber Task force had an “awesome” turnout for their first informational meeting to bring fiber optic internet to the City.  The task force is scheduling a follow-up meeting with Huxley Communications to keep the promotion in front of the community.  Risvold also let the Council know that MAC did qualify for one Bird Friendly Iowa grant and are awaiting word on a second grant opportunity. Christmas Extravaganza planning is moving forward and will be held Saturday, December 7, 2019.  MAC will also be having a booth with Boone County Trails at the Iowa Bicycle Expo on January 25, 2020.

Martha Furness updated the Council on some activities within the Senior Associates Commission.  Furness stated the commission is working on having the National Anthem Group sung at a congregate lunch, starting a baking club, a blood pressure clinic, and a flu shot clinic.  The commission is looking into signage for the SAM Center and getting ideas and bids to redecorate the center.  Furness also commented that the Senior Associates Commission is looking at changing the name of the SAM (Senior Associates of Madrid) Center to the Madrid Social Center.  Furness stated that at some point in the past, the non-profit corporation status of the Senior Associates of Madrid had lapsed at both the State of Iowa and Federal levels. The Commission is looking at getting those designations reinstated as quickly as possible.

Councilperson Samples arrived at 10:13 a.m.

Motion by Councilperson Rigby, seconded by Councilperson Samples to approve the appointment of Samuel Melton to the Labor Day Commission.

Ayes: All Present                                                                 Motion Carried

Mayor Brown addressed the Council regarding the application of Bethany Brewer to the Labor Day Commission.  Mayor Brown stated that because of gender balance requirements Bethany Brewer’s application was tabled and the City had an open application period through the first of October.  Samuel Melton was the only applicant during the open application period and Ms. Brewer’s application was inadvertently left off the agenda for this meeting. Mayor Brown will be recommending Ms. Brewer for appointment at the November 2, 2019 Council Meeting.

Library Director Angie Strong reported the carpets were cleaned last month.  Strong has been making some computer repairs on the Library’s public access computers.  The annual survey is complete and has been submitted to the State Library. The annual report will be available to the Council at the November 2, 2019 Council Meeting.  Upcoming programs include Family Night at Madrid Schools, a presentation on Lessons from the Holocaust, Honeybee Program, Medicare Basics, and Trick or Treat Night on October 30th.

Fire Chief, Scott Maddux, reported eighteen rescue and four fire calls since the last Council meeting.  MFD has five to seven people ready to take EMS class at Wells Fargo Arena.  The cost is approximately $200 per person.  Maddux also stated they have three additional applications, but there is no gear available for new applicants.  MFD is working on writing grants for gear, bottles for SCBAs and grass truck and tanker replacements.

Police Chief, Rick Tasler reported that all police department vehicles have been serviced and ready for winter.  Tasler stated that there is a need to find a place to de-ice the vehicles this winter.  The fire department is full and there is no room for a police vehicle.  Tasler also reported that the department is either working on or getting ready for court on several cases.

Tasler reported the house at 407 N. Main has been taken down.  The owner attempted to remove the remnants of the house and set the lot to back to grade, but due to the weather and the wet ground this hasn’t been completed yet.  The owner thought the debris would be cleaned up Monday or Tuesday of the next week.

Motion by Councilperson Ostrander, seconded by Councilperson Burich to approve the appointment of Nellie Corning to the Planning and Zoning Commission.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve FY 18-19 Audit Results.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve Resolution #12-19-20 Resolution Naming Depositories.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Samples to approve Resolution #13-19-20 Appoint Representatives to CIRHA.

Ayes: All Present                                                                 Motion Carried

Public Works Director, Scott Church, explained that the tennis court fence was vandalized.  A police report was filed with Chief Tasler and sent to the city’s insurance carrier. An insurance payment, less a $1000 deductible have been received.  Church received a proposal to replace the damaged fence and add a 10’ x 6’ double drive gate to facilitate repairs as needed to the tennis courts.

Motion by Councilperson Samples, seconded by Councilperson Rigby to replace the tennis court fence at Edgewood Park.

Ayes: All Present                                                                 Motion Carried

Church updated the Council on the elementary school project.  The project is behind schedule, but when it is complete Church feels everyone in the City will be really pleased with the project.  He stated he is hoping that Phase I of the project will be wrapped up by the end of October.  Phase 2 was a part of the initial project, but with the project delays and the advent of Winter, Church recommends it would be best to push Phase 2 (Water Street) out until school is over in June, 2020.

Councilperson Rigby wants to make sure that there is room for the school buses and traffic during school hours.  He also expressed his admiration and appreciation for the contractors and workers who have been onsite working long days the last few weeks making sure Phase I of the project is completed.

Church stated that 21st and Water will have a temporary connection through the Winter.  Once Phase 2 of the project begins, a permanent connection will be made.  He advised that residents in the area of Main Street were given the option of using Absolute Concrete to replace their existing sidewalk making them ADA Compliant, at their own expense.

Mayor Brown asked if any citizens had questions about the elementary school project and a woman from the audience stated that she would like to know why the streets around the elementary school are not one-way.  She feels it is very dangerous and chaotic for kids.  Mayor Brown said that once the project is complete, we can start looking into safety concerns around the school.

Church also reported that West 1st Street has been milled and the first layer of asphalt has been applied.  The project is ahead of schedule and should be open next week.  Also Thursday, October 10th, Church will be attending the APWA winter conference.

Robert Cervetti, 611 Kingman Blvd, stated that he doesn’t want to see the Tiger Run development proceed forward because of increased traffic and fire issues.

Lynn Muelenthaler, 621 Kingman Blvd, would like to know why the Tiger Run development was rezoned to R4 for smaller lots and also asked if there would be more than one way to get in and out of Tiger Run.   Mayor Brown explained that an easement was approved to allow construction traffic to enter the project from Hwy 210 and not Kingman Blvd.

Duane Lombardi, 622 Kingman Blvd, stated he is not against the project, but he wants it done right and he wants the safety issues addressed.  He feels the extra traffic could cause problems in the future.  He also wanted to know what Out-lot Y and Out-lot Z are on the preliminary plat map.  Councilperson Ostrander thought that Out-lot Z was created as a possible access to the school and would remain a vacant lot until such time as it is needed.

Mayor Brown stated that the YMCA of Greater Des Moines has made the decision to discontinue fund the Boone County YMCA and as a result the Boone County YMCA has made the decision to close the current facility.  A committee has been formed to investigate interest in a new Community Center.  Please contact Boone City Administrator Bill Skare for comments or to send a letter of support.

Mayor Brown reported that the City received a letter from the Iowa Public Information Board regarding a complaint that was filed by a Madrid resident.  The complaint alleges violations of Iowa Code Chapter 22.  Mayor Brown spoke with City Attorney Flynn, who is preparing a response for this Wednesday, October 9th.  Mayor Brown is also working with the City’s IT company. In summary, there was a request for emails to the City of Madrid. Mayor Brown stated he was contacted by City Clerk, Mary Jo Reese, to assist with responding to the information request. The request was for emails over several months from Mayor Brown and the Council members.  Mayor Brown requested Reese contact our IT company have them pull the emails from the server. Reese stated that she was told the request would be quite expensive because of the size of the request and that the system wasn’t set up to pull that size of a request.  Mayor Brown then contacted the computer company and asked them to be as frugal as they could to fulfill this FOIA request.  Mayor Brown was then asked if he and the other Council members would pull all of their own emails to satisfy the request.  From a liability standpoint, that is not something he would like to do.  He states if he cannot verify that if every email is not pulled by every Councilperson it puts the City at risk.  The only way to fulfill this request is to have the IT company retrieve the emails.  Mayor Brown believes has a solution for the issue, and it will be part of the response to the Iowa Public Information Board.

Councilperson Burich had complaints on how long the elementary school project is taking to complete.

Councilperson Ostrander appreciated how quickly the house on N. Main was taken down.

Councilperson Rigby handed out a drawing of Veteran’s Square and asked what it would take to stripe the parking lot with parking spaces.  Mayor Brown asked that the item be placed on the next agenda for discussion.

Mayor Brown stated he had also talked with the owner of the property at 407 N. Main and the house is now down.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to adjourn the City Council meeting at 11:13 a.m.