City Council Minutes – October 21, 2019

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Madrid City Council
Regular Meeting
October 21, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Nate Samples was absent.

Other City Officials Present: Deputy City Clerk Deb Biegger, Police Officer Chad Koch, Fire Chief Scott Maddux and EMS Captain Randy Pecenka.

Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the agenda for October 21, 2019.

Ayes: Burich, Ostrander, Rigby, Shaver                             Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the City Council meeting minutes of October 5, 2019, and Library Meeting Minutes of September 10, 2019 by consent agenda.

Ayes: Burich, Ostrander, Rigby, Shaver                             Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve the claims for October 21, 2019 in the amount of $ 47,849.79.

Ayes: Burich, Ostrander, Rigby, Shaver                             Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the appointment of Tom Burke to the Planning and Zoning Commission.

Ayes: Burich, Ostrander, Rigby, Shaver

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the appointment of Kim Olmstead to the Planning and Zoning Commission.

Ayes: Burich, Ostrander, Rigby, Shaver                             Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to approve the appointment of Bethany Brewer to the Madrid Labor Day Commission.

Ayes: Burich, Ostrander, Rigby, Shaver                              Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve payment of Pay Application #3 from Absolute Concrete in the amount of $302,164.07.

Ayes: Burich, Ostrander, Rigby, Shaver                             Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the payment of Pay Application # 4 to Absolute Concrete in the amount of $272,407.31. The two pay applications cover work completed on the Elementary School Road Project.

Ayes: Burich, Ostrander, Rigby, Shaver                             Motion Carried

The Council considered a bid from Manatt’s to repair 21st Street from Market Street to Main Street which was damaged during the Elementary School Project. Motion by Councilperson Shaver, seconded by Councilperson Burich to accept the bid amount.

Ayes: Burich, Ostrander, Rigby, Shaver                             Motion Carried

The Council reviewed a bid received from Morris and Company to bore a new pipe under the Des Moines River to replace the water line pipe that recently broke. Perry Gjersvik of SEH Engineering explained the new pipe would be drilled at 15 feet below the river all the way to the well located on the west side of the river. The previous line was placed at 5” below the river in 1999. The new line would be bored closer to the edge of the river which would protect it from any new changes in the river channel. The Iowa Department of Natural Resources asked that a thicker walled pipe be used for the project. The 1350-foot pipe would remove all danger of the river damaging the pipe and is expected to last at least 20 years. The work should be completed in approximately two weeks and will start immediately. Motion by Councilperson Ostrander, seconded by Councilperson Burich to approve the bid from Morris Company in the amount of $265,600.

Ayes: Burich, Ostrander, Rigby, Shaver                             Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve Resolution # 16-19-20, “Resolution Authorizing Internal Advance from the Local Option Sales Tax Fund to the Water Fund.” The resolution authorizes the transfer of $165,000 from the LOST fund to the water fund. The funds would be used to pay the cost of boring a new feeder main under the river for water service.

Ayes: Burich, Ostrander, Rigby, Shaver                             Motion Carried

City Clerk, Mary Jo Reese approached the Council to discuss details of a letter received from Madrid resident Denise Moore. She explained the cost of water being purchased from Xenia Rural water and how the calculations for those costs are done. Moore recommended in her letter that water saving measures be taken. This time of year, water usage is low anyway, and the water salesman has already been shut down for the season. Reese also stated there does not need to be any restructuring of debt at this time. Debt held by the City is currently in the best places. There was also reference in Moore’s letter about pulling money from the Elementary School Project to use for repairs to the water line at the Des Moines River. This was never mentioned by the Council as an option, as bond money can only be used for it’s intended purpose. It cannot be shifted to cover another project. Moore also mentioned in her letter the need to evaluate underground leaks to conserve water. Underground leaks are located every year and repaired as needed. Moore also mentioned using raw water to feed into fire hydrants. This is not an option as the same pipes that feed hydrants also feed homes. You can’t contaminate pipes with untreated water. Reese addressed several recent comments that City of Madrid funds being in a “critical” state. The City currently has a 25% cash reserve as recommended by the auditors.

Councilperson Burich stated he has been approached about drainage on West 1st Street, and complaints about too many stop signs in town. He also shared concerns from some individuals about a letter recently received by Alliant Energy work they plan to do in the City in the upcoming months.

Marvin Ostrander thanked Chief Tasler and Scott Church for placing additional stop signs in town.

Chuck Rigby thanked Perry Gjersvik for handling the water line issue, and Mary Jo Reese for clearing up some misconceptions that may be spreading, before they become an issue.

Lane Shaver assured the people of Madrid that the water service is safe and he does not feel a town hall meeting to discuss the issue is needed. As elected officials, he feels the Council members are entrusted with making the right decisions for the people they represent.

Motion by Councilperson Shaver, seconded by Councilperson Rigby to close the meeting at 7:19 p.m.