City Council Minutes-October 2, 2017

 

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Madrid City Council
Regular Meeting
October 2, 2017
5:30 p.m.

 

The City Council meeting was called to order at 5:30 p.m. with Mayor Dirk Ringgenberg presiding.

Present at Roll Call: Steve Burich, Kurt Kruse, Dave Cook and Lane Shaver and Val Chapman.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, City Attorney John Jordan, Library Director Angie Strong, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Jim Murry and Park Board Member Dualla Carlson.

Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve the agenda for October 2, 2017, adding the following amendment: Under 8.) Park, add (1.) Request for Approval – Prudenterra – $1,775.00.
Ayes: All Present Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Burich to approve the City Council Meeting Minutes of September 18, 2017 and the Special City Council Meeting Minutes of September 26, 2017, by consent agenda.
Ayes: All Present Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Shaver to approve the claims for October 2, 2017 in the amount of $ 62,773.43.
Ayes: All Present Motion Carried

Dave Johnson of 804 West 2nd Street, Madrid, approached the Council to share pictures of a tree he had planted near his business at 326 West 2nd Street. He felt the tree service hired recently by the City to trim trees along the streets, and over the sidewalks, did an excessive amount of trimming to his tree. He shared pictures of before and after the tree was trimmed. Becky Roorda, also of 804 West 2nd Street stated that other trees in the area with dead limbs were not trimmed. Mayor Ringgenberg reminded the public that the company hired are tree trimmers only. The City cannot afford to hire arborists to perform that service. Scott Church stated the company is doing an outstanding job of trimming trees that have been neglected for years.

Brady Nurse of Cintas Corporation approached the Council to share a video demonstration for the cleaning of the restrooms in the park areas. Cintas proposes to deep clean the restrooms once a week. Cintas would also monitor, supply, and maintain paper supplies in the restrooms.

Lee Barkley of 504 Milwaukee Street asked the Council to ban fireworks within the City. He shared with the Council debris from fireworks that he noticed his property after July 4th of this year. Barkley was concerned with the noise levels, and safety concerns that fireworks poise to the city.

Jeremy Walters of 516 West 4th Street, Madrid, asked the Council to place the matter of fireworks on a ballot for public vote. He feels banning fireworks will infringe on the rights of the citizens. Mayor Ringgenberg stated the town is represented by the Council members who were elected by the public to make decisions on their behalf.

The Council reviewed drafts of proposed Ordinance numbers 475, 476 and 477. Ordinance 475 deals with water rate increases, 476 is sewer rate increases, and 477 establishes a storm water utility. Mayor Ringgenberg asked that Councilmembers review the proposed ordinances and advise the City Clerk with any recommended changes.

Public Works Director Scott Church asked the Council to approve a lease agreement with Reuters for the purchase of a 2017 Kubota tractor. The lease would be for three years at $7,622.00 per year for three years. The agreement includes a service contract. Motion by Councilperson Cook, seconded by Councilperson Chapman to approve the lease agreement.
Ayes: All Present Motion Carried

Church also asked the Council to approve the purchase of two 2011 pickup trucks for $4,500.00 each. Motion by Councilperson Cook, seconded by Councilperson Kruse to approve the purchase.
Ayes: All Present Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Cook to approve a proposal from Door and Fence Store to install fencing around the water tower. Cost of the installation is $10,474.00.
Ayes: All Present Motion Carried

The Council considered a request for approval of a change order from SEH for work on the water tower. The change order covers the cost of a logo upgrade, 12 reinforcement plates, repair roof knuckle stiffener, blast and paint the complete ceiling inside the tower, and addition of a tank mixer. Total cost of the change order is $51,900.00. Motion by Councilperson Kruse, seconded by Councilperson Cook to approve the additional charges.
Ayes: All Present Motion Carried

Mary Swalla Holmes of the Madrid Area Chamber of Commerce advised new office hours for MAC. Those hours are 10AM to 1PM on Tuesday’s and Thursdays. She asked for help in obtain an “open” sign for the office. She stated the “visioning process” will wrap up at a meeting on October 11th. Holmes has been working on welcome bags, which will be given to new residents of Madrid. Holmes plans to share results of a recent “Downtown Exchange” program. Holmes advised the Christmas Extravaganza will be held on December 4th.

Library Director Angie Strong advised she has completed the survey for the State Library of Iowa, and is now working on an annual report for the City Council and the Library Board of Trustees. Upcoming programs at the Library include Robotics, Chess, Early out Jr. Scientist event, Pinterest Party, and movie night.

The Council considered a request from Prudenterra in the amount of $1,775.00 to perform a prescribed burn on the prairie adjacent to the Dalander Family Trailhead. Becky Roorda advised the area needs to be burned to control undesirable trees and grasses in the area. Hiring an outside company relieves the city of liability for the burn. Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve the expenditure.
Ayes: All Present Motion Carried

Fire Chief Jim Murry advised he feels the department has about $15,000, half the price of a new Life Pak which is needed by the department. He also stated they currently have a surplus of smoke and carbon monoxide detectors, but are short on manpower to install those detectors.

Police Chief Rick Tasler stated the department will be assisting with a sendoff for the Freedom Flight leaving from Boone on October 2nd. He advised the Council of search warrants that resulted in multiple arrests for drugs and various misdemeanors.

Church advised the auction of city property by Dvorak Auction Service will be held on October 22nd at 1:00.

Motion by Councilperson Chapman, seconded by Councilperson Shaver to approve the following FY 17-18 LOT donations by consent agenda. Madrid Area Chamber of Commerce – $2,000, Boone County Transportation – $2,000, Iowa Arboretum – $1,500, and Madrid Youth Basketball, (TIPS), $250.
Ayes: All Present Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Cook to approve a request for renewal of liquor license from Casey’s General Store.
Ayes: All Present Motion Carried

City Clerk Mary Jo Reese Council members to advise her of any changes they would like made to the proposed fireworks Ordinance. She also advised of a recent compliance training she attended in Johnston, and an upcoming training session for the city budget. She also introduced the Council to the Treasurer’s Report which explains the fund assets held by the city.

Motion by Councilperson Shaver, seconded by Councilperson Burich to close the regular session of the City Council Meeting to enter a closed session accordance with Iowa Code Section 21.5(1.) (c).
Ayes: All Present Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Kruse to open the regular session of the City Council meeting. John Jordan advised the closed session discussion was regarding the Graham lawsuit filed against the city, and recent developments in that suit.

Councilperson Burich advised of positive comments he received regarding Annex Road improvements.

Councilperson Kruse commented on the traffic near the soccer fields and Edgewood Park. He feels the city needs to revisit previous conversations about installing a crosswalk in the area. Kruse stated he attended a recent League of Cities conference in Davenport and advised of a program to develop Certified Elected Municipal Officials.

Councilperson Chapman stated she has noticed new trees being planted in the parking area of the city. Revised ordinances call for a ban on those types of plantings. She also received some comments on the change of beggar’s night within the city.

Councilperson Cook stated he received many positive comments regarding the recent improvements to West 2nd Street.

Councilperson Shaver commented on drainage issues near Fairview Drive and the condition of the pavement in that area.

John Jordan stated the trial against the owner of the theatre building in Madrid will start on October 18th. A meeting with Xenia Rural Water regarding price increases is scheduled for October 5th, and a deposition in the federal lawsuit filed by Jamie Graham will take place on the 9th.

Motion by Councilperson Shaver, seconded by Councilperson Chapman to adjourn the City Council meeting at 6:50 p.m.