City Council Minutes – October 1, 2018

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Madrid City Council
Regular Meeting
October 1, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works/Parks Director Scott Church, Public Safety Director Rick Tasler, Library Director Angie Strong, City Treasurer Don Fatka and Park Board member Jolynne Carlson.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for October 1, 2018.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to open the public hearing regarding Ordinance #483, “An Ordinance Amending the City Code of the City of Madrid, Iowa, by Changing Title V, Human Development – Education and Culture, Chapter 1, Library Services, Subsection 5-1-4, Organization of the Board, Paragraph 2, Vacancies.” No citizens were in attendance who wished to speak about the ordinance change. Motion by Councilperson Burich, seconded by Councilperson Shaver to close the public hearing.

Ayes: All Present                                                                 Motion Carried

No Councilmembers wished to declare a conflict of interest.

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the City Council Meeting Minutes of September 17, 2018 and the Special City Council Meeting Minutes of September 26, 2018.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the claims for October 1, 2018 in the amount of $ 128,139.94.

Ayes: All Present                                                                 Motion Carried

Public Works Director Scott Church asked the Council to approve a contract with CJ Cooper to provide drug and alcohol testing that is required for public works employees with CDL licenses. Motion by Councilperson Samples, seconded by Councilperson Burich to approve the contract.

Ayes: All Present                                                                 Motion Carried

Church reported the water tower has been inspected and the paint on the tower has been repaired. He also stated curb repairs on 2nd Street and State Street have been completed as well as the pavement replacement on the corner of Water and West 3rd street. The canal project is on hold due to inclement weather.

Nate Samples advised the Labor Day Committee would like to hold a Labor Day “make-up parade” in conjunction with Fall Fest on October 20th. The parade will start at 10:30, ending at 11:30 at Edgewood Park. The parade route will start at Dalander and North Street, go north to 2nd Street, west to State Street, north to 3rd Street, to Main Street and then north to the park. Motion by Councilperson Shaver, seconded by Councilperson Samples to approve Resolution #13-18-19,” Resolution Closing Certain Streets During Make-up Labor Day Parade.”

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong stated the annual survey for the State Library is complete. She plans to present the annual report to the Council at the meeting on October 15th. She reported “Tinkertime” was held recently and attended by 50 children and adults. Upcoming programs include Storytime at Frey’s Pumpkin Patch, adult Pinterest with pumpkin decorating, movie night and robotics.

Jolynne Carlson of the Madrid Park Board asked the Council to approve taking reservations at the shelter in Edgewood Park due to the cabin being gone. There would be no charge to reserve the shelter. Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the plan to take reservations for the shelter.

Ayes: All Present                                                                 Motion Carried

Carlson reported Fall Fest will be held from noon to 8 p.m. at Edgewood Park. There will be sand volleyball tournaments, inflatables, live music, face painting and food trucks. She stated soccer runs through November 4th.

Public Safety Director Rick Tasler reminded everyone to check their smoke alarm and carbon monoxide batteries. Tasler reported Officer Mackey recently attended a synthetic drug class at the Iowa Law Enforcement Academy and will also be attending another drug class later. Tasler will be attending a training class on October 10th and 11th also at ILEA.

Motion by Councilperson Samples, seconded by Councilperson Shaver to table a request for approval of RFP from Jason Springer.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Burich to approve a Computer Policies and Guidelines policy. Mayor Brown advised the city is currently going through a complete IT review and will release findings from that review to the public when complete.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve Ordinance #483 by approving the second reading and waiving the third reading. Ordinance 483 is “An Ordinance Amending the City Code of the City of Madrid, Iowa, by Changing Title V, Human Development – Education and Culture, Chapter 1, Library Services, Subsection 5-1-4, Organization of the Board Paragraph 2, Vacancies,” Ayes: All Present                                                               Motion Carried

Councilperson Samples wished to remind citizens that the emails for Councilmembers listed on the website are not being monitored. If you wish to reach your Councilmember you may call them or reach out to City Hall.

Councilperson Burich commented on the progress of the work on East 6th Street.

Councilperson Shaver passed on compliments he received regarding the condition of Edgewood Park, and the curb replacement along West 2nd Street and State Street.

Mayor Brown mentioned again the IT review. He will report to the public when he has information to share. Brown advised the matter of City Ordinances regarding boards and committees will be addressed when the new councilmembers have been sworn in. Mayor Brown advised the Council held a closed session regarding Nick Furness. It was determined that old ordinances stated the Council needed to act on any termination of City employees, which it did not in the Furness case. After the closed session the motion was made to reinstate Nick Furness with the stipulation that he obtain his grade 2 wastewater permit within six months  and  CDL -B license within 30 days of his reinstatement date.

Mayor Brown stated he and City Attorney John Flynn have met with County Attorney Dan Kolacia. Kolacia has agreed to resume communicating with the Madrid Police Department via email. Brown also spoke with Kolacia regarding developing a policy regarding the use of body cams. Brown has obtained the policies of Ogden, Boone, and the Boone County Sheriff’s department. The City will move forward with developing a body cam policy.

Motion by Councilperson Shaver, seconded by Councilperson Burich to adjourn the meeting at 6:07 p.m.