City Council Minutes – November 6, 2017

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Madrid City Council
Regular Meeting
November 6, 2017
5:30 p.m.
 
 
The City Council meeting was called to order at 5:30 p.m. with Mayor Dirk Ringgenberg presiding.
 
Present at Roll Call: Steve Burich, Val Chapman, Dave Cook, Lane Shaver and Kurt Kruse.
 
Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, City Attorney John Jordan, City Treasurer Don Fatka, Police Chief Rick Tasler, Fire Chief Jim Murry and Park Board Member Dualla Carlson. Library Director Angie Strong arrived later in the meeting.
 
Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve the agenda for November 6, 2017.
Ayes: All Present                                                                 Motion Carried
 
Motion by Councilperson Shaver, seconded by Councilperson Burich to open the public hearing at 5:32 p.m. regarding Resolution # 06-17-18, “Resolution Regarding Proposal to Narrow Street Right of Way and Convey Real Estate”, Ordinance #476,”An Ordinance Amending the Code of the City of Madrid, Iowa, 1999,by Amending Chapter 92, “Water Rates”, and Subsequent Amendments Thereto”, Ordinance #477, “An Ordinance Amending the Code of the City of Madrid, Iowa, 1999, by Amending Chapter 99 “Sewer Service Charges”, and Subsequent Amendments Thereto.”, and Ordinance #478, “An Ordinance Amending the Code of the City of Madrid, Iowa, 1999, by Adding a new Chapter, Establishing a Storm Water Utility .”There was no one present who wished to speak regarding the resolution or proposed Ordinances, and no correspondence was received at City Hall regarding the issues.
 
Motion by Councilperson Shaver, seconded by Councilperson Kruse to close the Public Hearing at 5:36 p.m.
 
Motion by Councilperson Kruse, seconded by Councilperson Shaver to reopen the regular City Council Meeting at 5:36 p.m.
 
Motion by Councilperson Chapman, seconded by Councilperson Shaver to approve the City Council Meeting Minutes of October 16, 2017 and Library Meeting Minutes of October 12, 2017 by consent agenda.
Ayes: All Present                                                                 Motion Carried
 
Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve the claims for November 6, 2017 in the amount of $ 180,201.69.
Ayes: All Present                                                                 Motion Carried
 
Wes Mathes of 2321 QF Lane approached the Council representing the QF Lane Alliance. The alliance is currently assisting the Boone County Supervisors in applying for a RISE grant to pave QF Lane from Highway 210 to the High Trestle Trail. They asked for a letter of support from the City of Madrid stating the City approves of the paving. The Alliance hopes to help develop an educational trail on the Grants Woods property, in conjunction with Boone County Conservation. Additional camping would be made available at Swede Point Park. The road paving would be the first step to developing that plan. Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve the letter of support.
Ayes: All Present                                                                 Motion Carried
 
Mayor Ringgenberg recognized the Boy Scouts who were observing the City Council Meeting.
 
Penny Perkins who is currently working with FTF Restorations advised the Council she is working with Prudenterra to burn the wetlands area near the Johnson Family Trailhead. She asked the Council to consider ways to keep the 4wheeler traffic out of the wetlands area in in order to keep the area as pristine as possible.
 
City Treasurer Don Fatka approached the Council to advise the City should consider moving at least $500,000 from the current money market account into an 18-month CD with a higher interest rate. He stated that Vision Bank currently has a CD at 1.88% interest which is more than a 1 percent increase over what the money is currently earning. It was suggested that City State Bank who currently holds the funds be allowed to match Vision Bank’s rate. Motion by Councilperson Chapman, seconded by Councilperson Cook, to allow Don Fatka to negotiate the transfer of city funds from the current money market account, to a CD. A special meeting may need to be called to add Vision Bank as an authorized depository of the City of Madrid.
Ayes: All Present                                                                 Motion Carried
 
Mary Holmes of the Madrid Area Chamber of Commerce commented on the City’s new website. The next MAC meeting will be held on November 15, 2017 at 6:00 p.m. at the Historical Society building. The group will discuss plans for the upcoming Holiday Extravaganza which will be held on December 4th from 6 to 7:30 p.m. The Historical Society members will be dressed as historical characters during the extravaganza.
 
Fire Chief Jim Murry advised the department has two new candidates who have applied for positions on the fire department. Motion by Councilperson Kruse, seconded by Councilperson Cook to approve Jonathan Fulk, and Chance Beres as probationary members of the department.
Ayes: All Present                                                                 Motion Carried.
 
Murry also reported the Jaws of Life needed service which was performed for under $500.
 
The Council and Murry discussed a letter received from Catherine Windus who was concerned about the lack of response from the Madrid Rescue Unit in a recent health incident involving her father. Murry stated he was not sure what happened in the incident, however Madrid does not transport, and sometimes those calls go to Polk City.
 
Public Safety Director Rick Tasler advised the police department now has body cams on all officers. He was concerned with storage for the data, which must be kept for two years. Councilperson Kruse feels the current cloud storage can handle the data, and if needed, storage can be added. Tasler also advised the Council of the resignation of Nick Millsap as part time officer of the Madrid Police Department. Tasler would like to hire another part time officer, and will consult his budget for available funds.
 
Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve Resolution # 06-17-18, “Resolution Regarding Proposal to Narrow Street Right of Way and Convey Real Estate. ” The Resolution allow for the transfer of 10 feet of city owned right of way along West 6th Street to Brian and Madeline Crandell. Currently the Crandell property sits on Madrid owned property. This resolution will remedy that issue.
Ayes: All Present                                                                 Motion Carried
 
The Council considered a change in tax abatement application for Jeremy Forristall of 311 East 8th Street. The County assessor recommended that due to the extensive amount of work done to the property that it be given the same abatement as new construction, which would be five years, versus 2 year which is given for improvements. Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve the tax abatement for five years.
Ayes: Burich, Kruse, Chapman, Shaver         Abstain: Cook                     Motion Carried
 
Motion by Councilmember Chapman, seconded by Councilmember Cook to approve a payment in the amount of $13,978 to Victory Promise Church. John Jordan advised the payment is for the purchase of the property at 246 West 2nd Street in Madrid. A settlement was reached out of court with the owner of the property. The case against the property owner for an abandoned property was scheduled to go to trial in December. Mayor Ringgenberg advised the city will be getting an estimate to take down the building which is collapsing and the land will then be sold.
Ayes: All Present                                                     Motion Carried
 
Public Works Director Scott Church reported a recent auction of unused equipment raised $37, 281.00. After expenses the city received 31,688.81. He thanked his staff for their hard work in preparing the items for sale.
 
Church approached the Council with a request to build a salt shed to house the salt he plans to purchase to treat streets this winter.  Motion by Councilperson Cook seconded by Councilperson Kruse to approve the purchase in the amount of $22,318.00 to be built by Mafco Builders.
Ayes: All Present                                                     Motion Carried
 
Motion by Councilperson Cook, seconded by Councilperson Burich to approve a request from Scott Church to purchase $14,200 in salt to use on the roads this winter.
Ayes: All Present                                                     Motion Carried
 
Motion by Councilperson Kruse, seconded by Councilperson Chapman to purchase salt brine for $3,500.00.
Ayes: All Present                                                     Motion Carried
 
Mayor Ringgenberg performed the second reading of Ordinances #476, #477, and #478 by consent agenda. Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve the readings.
Ayes: All Present                                                     Motion Carried
 
Mayor Ringgenberg commented the city has held meetings recently with Xenia Rural Water, and are currently negotiating water rate increases with that utility.
 
The Council reviewed a bid by Rankin Construction to replace the roof, gutters, and downspouts on the SAM Center for $5,175.00. The roof is currently split and is leaking. Motion by Councilperson Kruse, seconded by Councilperson Cook to accept the bid from Rankin Construction.
Ayes: All Present                                                     Motion Carried
 
Church advised work on the water tower upgrade and painting should be finished this week. They hope to begin filling the tower the week of November 13th, or when water testing is complete. Church also stated the 2” water main along Highway 210 in front of the Madrid Home has been replaced. New service lines were run to the homes. The area has had many main breaks recently. Public works employees are currently replacing a storm sewer on West 5th Street. That project will be completed this week. He stated the restrooms in city parks have been closed and winterized for the season, kybos have been placed in those locations for use over the winter months.
 
Library Director Angie Strong advised there were 276 participants in the recent Trick or Treat Night and eighteen participated in International Game Day. Upcoming events include an early out event with table top games, Pinterest Party, and Movie Night showing Cars 3, also adult coloring.
 
The Council discussed two possible versions of proposed Ordinance # 479, one that allows bottle rockets and one that does not allow bottle rockets. Motion by Councilperson Shaver seconded by Councilperson Kruse to accept the version that allows for bottle rocket use.
Ayes: Burich, Kruse, Shaver           Nays: Chapman, Cook.          Vetoed by Mayor Ringgenberg
 
Mayor Ringgenberg vetoed the measure stating there has been no accurate solution to how the bottle rockets can be controlled. The matter will be brought before the Council again at the next meeting on November 20th.
 
Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve Resolution # 12-17-18, “Resolution to Adopt a Record Retention Manual for Iowa Cities” The resolution allows the City of Madrid to use the record retention system created by the Iowa League of Cities.
Ayes: All Present                                                                 Motion Carried
 
Motion by Councilperson Chapman, seconded by Councilperson Cook to approve Resolution # 13-17-18, “A Resolution to Transfer Funds for the Fiscal Year Ending June 30, 2018.”
Ayes: All Present                                                                 Motion Carried
 
Councilperson Burich received commentary from the public regarding the recent work on Highway 210. He also commented on what he thought was mud which was placed in the drainage canal behind the city shed. Church advised the debris was wheel rust, and would be cleaned out of the canal.
 
Councilperson Kruse advise the lighting of the “Welcome to Madrid” sign is complete. He will file the paperwork to complete the grants which paid for two-thirds of the cost of the lighting. Public works will be doing some landscaping in conjunction with the project.
 
Councilperson Cook stated he approached by an individual interested in building “tiny homes” in Madrid. Cook suggested to those people that they develop a plan and present it to the Council.  Mayor Ringgenberg advised the individuals would need to take their plans before the Planning and Zoning Commission for approval before it is presented to the Council.
 
Motion by Councilperson Kruse, seconded by Councilperson Chapman to close the regular City Council meeting in order to enter into a closed session in accordance with Iowa Code Section 21.5(c) “to discuss matters currently in litigation”, – McGlothlen Trial at 6:38 p.m.
 
Motion by Councilperson Burich, seconded by Councilperson Kruse to reopen the regular City Council Meeting at 6:58 p.m. The Council gave permission to John Jordan to negotiate in the matter of the McGlothlen trial.
 
Motion by Councilperson Shaver, seconded by Councilperson Chapman to adjourn the City Council Meeting at 6:59 p.m.