City Council Minutes – November 20, 2017

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Madrid City Council
Regular Meeting
November 20, 2017
5:30 p.m.
The City Council meeting was called to order at 5:30 p.m. with Mayor Dirk Ringgenberg presiding.

Present at Roll Call: Steve Burich, Val Chapman, Dave Cook, Lane Shaver, and Kurt Kruse.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, City Attorney John Jordan, City Treasurer Don Fatka, Police Chief Rick Tasler, Library Director Angie Strong, Library Board Member and Park Board Member Dualla Carlson.

Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve the agenda for November 20, 2017.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Cook, seconded by Councilperson Chapman to approve the City Council Meeting Minutes of November 6, 2017 and Library Meeting Minutes of October 10, 2017, and the Planning and Zoning Meeting Minutes of November 9, 2017 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Burich to approve the claims for November 20, 2017 in the amount of $ 137,836.95.

Ayes: All Present                                                                 Motion Carried

Don Lincoln of 1672 334th Road, Madrid approached the Council representing the Friends of the Trail. Lincoln stated new lighting has been installed at the Dalander Trailhead. The project was paid for by a grant received from Boone County Endowment. He also stated he met recently with Penny Perkins of FTF restorations regarding maintaining the prairie area at Dalander Park. He asked that Mayor Ringgenberg sign a maintenance agreement with FTF for prairie maintenance.

Kurt Phillips of the Boone County Economic Growth Corporation thanked the city for its participation and support of the organization. He shared handouts with the Councilmembers that outlined projects that were accomplished during the last year and upcoming projects being planned. Phillips and the Council also discussed for the need to bring broadband internet service to Madrid.

Perry Gjersvik of SEH Engineering approached the Council to discuss planned improvements to the wastewater treatment facility to meet NPDES requirements. The total cost of the recommended project which involves installing an activated sludge package plan is just under $4.9 million. The city must comply with new regulations no later than March 1, 2021. Final plans and specifications must be submitted no later than May of 2019. SEH has developed a compliance schedule for the project. Cost to residents for the project will be around $16.00 per month for a 30 year loan, or $21.00 per month for a 20 year loan. Gjersvik will submit the plan to the State of Iowa by December 1, 2017. Motion by Councilperson Shaver, seconded by Councilperson Cook to approve the engineering plans from SEH for improvements to the wastewater treatment facility.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Kruse to authorize SEH to submit the Wastewater Treatment Facility Upgrade Project Facility Plan to the IDNR.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Shaver to authorize SEH to submit the SRF application to have the wastewater upgrade project placed on the IDNR intended use plan.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve the SEH supplement letter agreement for design/bidding services for the wastewater treatment facility upgrade.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Cook to approve the publication of the anti-degradation information in the Madrid Register News.

Ayes: All Present                                                                 Motion Carried

Mary Holmes of the Madrid Area Chamber of Commerce reported on the upcoming Christmas Extravaganza which will take place on December 4th. She also reported a Business Development group and a Lodging Interest group have been created to work in conjunction with MAC.

Nate Samples of the Labor Day Committee addressed the Council to advise of his resignation on the committee due to his new position on the Madrid City Council. The Labor Day Committee is in need of new members to help with the celebration. Councilperson Shaver stated the tractor pull at the last celebration was a huge success, and Midwest Pullers are planning another event for the upcoming year. There is also a civic group in town who like to oversee the raffle for the celebration. Details on that project will be given later.

Library Director Angie Strong advised she will be meeting with Boone County to request funding for FY 18-19. The silent auction at the library will from November 28th until December 5th. The Library will be open during the Christmas Extravaganza on December 4th with the Avenue of Trees in the meeting room, and cookies and cider. She also reported she is updating the library section on the city website. New programs starting in January will be a family story time, and a Cubetto coding program for preschoolers. Upcoming programs include book discussion, robotics and early out events.

Public Safety Director Rick Tasler reported he addressed a concern with a property in the downtown area that needed to repair a set of steps into their business. He also stated the police vehicles will be prepped for winter soon. Tasler is considering hiring Chris Knouse as a permanent part time officer. On December 13th, all full-time officers will be attending a de-escalation class. Tasler stated warrants have been issued for the recent burglary at Medicap Pharmacy.

Mayor Ringgenberg read the third reading of Ordinance #476, “An Ordinance Amending the Code of the City of Madrid, Iowa, 1999, by Amending Chapter 92, “Water Rates”, and Subsequent Amendments Thereto”, Ordinance #477,”An Ordinance amending the Code of the City of Madrid, Iowa, 199m, by Amending Chapter 99 “Sewer Service Charges”, and Subsequent Amendments Thereto”, and Ordinance #478, An Ordinance Amending the Code of the City of Madrid, Iowa, 1999, by Adding a new Chapter, “Establishing a Storm Water Management Utility.” Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve the third and final reading of the ordinances.

Ayes: All Present                                                                 Motion Carried

The Council considered a request for approval from Hach to install a spectrophotometer for $4,805.48, a PH sensor with a cost of $3,064.22, and a Chlorine Analyzer in the amount of $4,343.50. Scott Church explained the meters are all outdated and need to be upgraded. He expects the upgrades to cut the overtime needed at the water treatment facility. Motion by Councilperson Cook, seconded by Councilperson Kruse to approve the three purchases.

Ayes: All Present                                                                 Motion Carried

Church advised the Council that the Computer workstation at the water plant needs to be replaced. Cost to replace the system is around $11,395.00 as provided by Automatic Systems. A vote on the matter was tabled until the next meeting on December 5th, when the item will be placed on the agenda for consideration by the Council.

Church advised the Council the fence will be installed around the water tower this week, the Storm Sewer project on West 5th Street has been completed. He commented the Christmas lights need to be replaced, and should be considered during budgeting for FY 18-19. Church will be obtaining bids to place LED lighting to light the water tower at night. Church is also currently taking bids on the demolition of the old theatre building on West 2nd Street.

The Council considered Ordinance #479. At the last City Council meeting, Mayor Ringgenberg vetoed the version of the ordinance which would allow bottle rockets within the city. Councilperson Shaver stated he is in favor of allowing bottle rockets, as is Councilperson Burich. Councilperson Chapman stated she is not in favor of allowing bottle rockets, as the flight of the rockets cannot be controlled, and could land on other people’s property. Motion by Councilperson Chapman to approve Ordinance #479 which would exclude bottle rockets. Councilperson Cook seconded the motion. The Ordinance sets the public hearing for Ordinance #479 for December 5th at 5:30 p.m.

Ayes: Kruse, Chapman, Cook         Nays: Burich, Shaver              Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve Resolution # 14-17-18,” Resolution Approving Annual Tax Increment Financing Indebtedness Report to County Auditor for the Fiscal Year Ending June 30. 2019.”

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve Resolution #15-17-18, Resolution Approving the Annual Urban Renewal Report for the Fiscal Year Ending June 30, 2017.”

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve Resolution #16-17-18, “Resolution Approving Annual Appropriation to Peter’s per Development Agreement. “

Ayes: Burich, Kruse, Chapman, Cook                    Nays: Shaver              Motion Carried

Motion by Councilpersons Chapman, seconded by Councilperson Shaver to reschedule the next City Council Meeting from December 4th, 2017 to December 5th, to allow for the Christmas Extravaganza on December 4th.

Ayes: All Present                                                                 Motion Carried

Councilperson Shaver stated he has heard many compliments on the street sweeper and how clean the streets have been kept.

Motion by Councilperson Chapman, seconded by Councilperson Kruse to close the regular session of the City Council meeting to allow a closed session in accordance with Iowa Code Section 21.5(c) to discuss matters currently in litigation.

Motion by Councilperson Chapman, seconded by Councilperson Burich to open the regular session of the City Council Meeting.

Don Lincoln thanked the Public Works Department for helping to set the light poles at the Dalander Trail head.

Motion by Councilperson Shaver, seconded by Councilperson Cook to close the City Council Meeting at 6:54 p.m.