City Council Minutes – May 21, 2018

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Madrid City Council
Regular Meeting
May 21, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Kurt Kruse presiding.

Present at Roll Call: Nate Samples, Val Chapman, Dave Cook and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Safety Director Rick Tasler, Fire Chief Jim Murry, Library Director Angie Strong, Madrid Labor Day Committee member Chuck Rigby, Park Board members Dualla Carlson and Eric Ohrt, Planning and Zoning Board Member Matt Plueger, City Treasurer Don Fatka and City Attorney John Jordan.

Motion by Councilperson Shaver, seconded by Councilperson Chapman to approve the agenda for May 21, 2018 with the following amendment: Under 3.) Public Hearing, add c.) Budget Amendment, and Under g.) Administration, add # 8, Request for Approval – Resolution # 26-17-18 – Budget Amendment.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Chapman, Seconded by Councilperson Samples to open a public hearing regarding a.) Ordinance #480, “Ordinance Adopting the City Code of the City of Madrid, Iowa, 2018”, b.) Transfer of City Property – Melton/Carlson and c.) Budget Amendment. No persons were in attendance to discuss any of the three issues. No correspondence was received at City Hall regarding the three matters.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples, to close the public hearing.
Motion by Councilperson Chapman, seconded by Councilperson Cook to approve the City Council meeting minutes of May 7, 2018, Library Meeting Minutes of April 10, 2018 and Park Board Meeting Minutes of April 10, 2018 by Consent Agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Cook, seconded by Councilperson Samples to approve the claims for May 21, 2018 in the amount of $178,339.15.

Mary Holmes of the Madrid Area Chamber of Commerce reported there has been some interest in the antique building and the theatre building. She noted that Flame the Food Truck will be at Veterans Square on Friday night, along with the Madrid High School cheerleaders and Matt TeRonde providing music. She invited the public to come out and enjoy food, music, and cheerleading lessons. The next MAC meeting will be held on June 1st at 7:00 A.M.

Library Director Angie Strong shared the Summer Reading Program schedule with the Council. New programs at the library are Adult Board Game Night which will be August 10th and Adult Lyric Trivia Night on July 19th. There will also be a bingo musical addition of the trivia night for teens. She reported the library is still rated as tier 3 and is fully accredited until June of 2021. Strong completed E-rate forms for a 60% discount on internet service. Upcoming programs include Book Discussion and Adult Coloring.

Dualla Carlson, representing the Park Board advised there has been interest in adult leagues for volleyball and bags. There has also been interest in concerts and movies in the park. The board asked that the city place liability signage at the volleyball court. Plans are being made by the board to host a Memorial Day event, and yoga classes in the park in June. The board asked for assistance with watering new sod being placed on the soccer fields. The fire department has offered to assist by providing a watering source.

Fire Chief Jim Murry also discussed using the tanker truck to assist with watering the new sod at the soccer field.

Public Safety Director Rick Tasler reported he recently attended a class “Read ,Recognize and Respond” He stated he has completed work on the Lexipol system and is waiting for feedback from Lexipol before implementing the program within the department.

Perry Gjersvik of SEH Engineering addressed the Council to ask for approval of a letter being sent to Xenia Rural Water advising them of upcoming rate increases for water they purchase from the City. The letter implements a graduated rate increase for Xenia over the next five years, ending on October 1, 2021 where the rate for purchase of water by Xenia will match the dollar amount per 1000 gallons being paid by residential customers at that time.  Motion by Councilperson Chapman, seconded by Councilperson Samples to approve the terms in letter being sent to Xenia Rural Water.

Ayes: All Present                                                                 Motion Carried

Gjersvik also asked the Council to set the dates for the bid opening and public hearing for the East 6th Street repaving project. Motion by Councilperson Chapman, seconded by Councilperson Shaver to set the date for the bid opening for the project for June 14th at 10:00 A.M. at City Hall, and the date for the Public Hearing on the issue for June 18th at 5:30 P.M. at City Hall.

Ayes: All Present                                                                 Motion Carried

Mayor Kruse read letters of interest received from Eric Ohrt, John Brunner and Steve Burich requesting consideration as nominees for the vacant Ward 2 council seat.

Motion by Councilperson Cook, seconded by Councilperson Chapman to appoint John Brunner to the Ward 2 Council seat.

Ayes: Cook, Chapman                     Nays: Samples, Shaver                      Motion Denied

Motion by Councilperson Chapman, seconded by Councilperson Shaver to appoint Eric Ohrt as Ward 2 Councilperson.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Samples to approve Resolution # 29-17-18, “Resolution to Appoint City Council Member.” The resolution appoints Eric Ohrt as Councilperson for Ward 2, filling the vacancy of Kurt Kruse, who was appointed as Mayor.

Ayes: All Present                                                                 Motion Carried

City Clerk Mary Jo Reese explained the new model for tax abatement is a five year, 100% abatement on the first $75,000 of evaluation for new single family housing. The information was received from attorney John Danos, who is legal council for Madrid. The Council previously had elected to offer a sliding scale tax abatement. The Council asked for more information on the recommendation.

Mayor Kruse stated he has been contacted by members of the RAGBRAI organization of possible increased bike traffic on the High Trestle Trail as riders may leave the RAGBRAI route to experience the trail. Mary Holmes indicated MAC will be available to hand out water to riders and Mayor Kruse asked the Public Safety Director to staff extra officers during that time.

Mayor Kruse read Ordinance # 480, “Ordinance Adopting the City Code of the City of Madrid Iowa, 2018.” Motion by Councilperson Chapman, seconded by Councilperson Shaver to approve the first reading and  adopt the ordinance.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Shaver, to waive the second reading of Ordinance # 480 and adopt the Ordinance.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Shaver to waive the third reading of Ordinance #480 and to adopt the Ordinance.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Cook to approve Resolution #28-17-18, “Resolution to Transfer City Owned Property.” This resolution transferred city owned property to the Melton and Carlson families.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Cook, seconded by Councilperson Samples to approve Resolution # 26-17-18, “Budget Amendment.”

Ayes: All Present                                                                 Motion Carried

City Clerk Mary Jo Reese advised she was in receipt of a petition asking for a special election to fill the position of Mayor of Madrid. She stated the petition is invalid as there were 68 signatures on the petition, instead of the required 72 signatures needed to call a special election. Chuck Rigby asked for an explanation of the calculation of needed signatures which was supplied to him by Mayor Kruse.

Councilperson Shaver reported he was approached by a resident who asked that branches be trimmed from trees along an alleyway near the elementary school. They are concerned the branches may fall on power lines during a heavy storm.

The Council reviewed a thank you letter received from Community and Family Resources, and 2020 Census information.

Mayor Kruse administered the Oath of Office to Eric Ohrt to fill the position of Councilperson for Ward 2 of Madrid Iowa.

Sara Frey of 315 West 5th Street approached the Council to ask the meaning of the cones and barricade closing the alley adjacent to her home. She was advised public works closed down the alley due to a local resident who continued to drive through the area when it was wet, tearing up the alleyway. Reese advised there were other adjacent property owners who came to City Hall to complain about the issue and request the alley be closed, however they were not present at the City Council meeting. Neighbors are also concerned about the safety of the children playing in the adjoining yards. Frey was told she could obtain an alley closure form at City Hall which would need to be signed by all adjacent property owners.

Motion by Councilperson Shaver, seconded by Councilperson Samples to adjourn the City Council Meeting at 6:28 p.m.