City Council Minutes – May 20, 2019

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Madrid City Council
Regular Meeting
May 20, 2019
5:30 p.m.

The City Council meeting was called to order at 5:31 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk, Deb Biegger, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Board of Adjustments member Randy Dalton, Labor Day Commission Chairperson Lacey Ortiz, and City Treasurer Don Fatka.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for May 20, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to open a public hearing regarding Ordinance #488. There were no attendees present who wished to discuss the proposed ordinance. Motion by Councilperson Rigby, seconded by Councilperson Burich to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Samples to open a public hearing regarding Resolution # 28-18-19, “FY 18-19 Budget Amendment.” No comments were received regarding the resolution.

Ayes: All Present                                                                 Motion Carried

No Councilpersons declared a conflict of interest.

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve the City Council meeting minutes of May 6, 2019, and the Library Meeting Minutes of April 9, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the claims for May 20, 2019 in the amount of $591,689.64. Councilperson Shaver questioned the cost for garbage removal, Reese indicated that was a normal monthly charge which is reimbursed through billing of customers.

In the absence of Public Works Director, Scott Church, Reese reported he received 12 applications for the open public works position. He will be interviewing all twelve on Tuesday and Wednesday of this week.

Mayor Brown advised the Council that Church had obtained two additional bids for the asphalt patching work as requested by the Council at the previous meeting. The other two bids were higher, and Manatt’s has completed the patching work.

Lacey Ortiz, Labor Day Commission chairperson reported the Labor Day Commission approved the addition of spin art and Army of the Southwest civil war recreators to the celebration. The commission is currently seeking nominations for grand marshal of the Labor Day parade.

Scott Maddux, Fire Chief, reported 13 rescue, and 3 fire calls since the last council meeting on May 3rd. The department will be holding a rescue and fire drill on May.

Motion by Councilperson Rigby, seconded by Councilperson Samples to waive the second reading, and approve the third reading of Ordinance #488, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by adopting the Terms of this Code of Ordinances which Establishes the Planning and Zoning Commission”

Ayes: All Present                                                                 Motion Carried

The Council was advised of the resignation of Planning and Zoning Board Member Paul Mills.

Zach Dalton, owner of 501 Milwaukee Street, approached the Council to ask consideration to rezone 505 Milwaukee Street from R1, Residential, to Commercial. The property is not large enough to accommodate a residential dwelling. Dalton would like to purchase the lot from Rodney Dalton, fence the lot and use it for parking for his business. He obtained the signatures of all six adjacent property owners approving the change in zoning. Motion by Councilperson Rigby, seconded by Councilperson Burich to set the date for a public hearing on the matter for June 3rd, 2019 at 5:30 at Madrid City Hall.

Ayes: All Present                                                                 Motion Carried

Jason Springer approached the Council to ask that the Council consider rezoning of a tract of land he owns in Madrid, from R1 Residential to R4 Residential for the purpose of creating a new housing development, Tiger Run. Motion by Councilperson Samples, seconded by Councilperson Ostrander to set a public hearing on the matter for June 3rd, 2019 at 5:30 p.m. at Madrid City

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve Resolution #28-18-19,”Fy 18-19 Budget Resolution” City Clerk, Reese explained much of the changes in budget for this year involve the receipt of bond money which will be deposited in the City of Madrid account on May 30, 2019, and expenses already paid which are related to the upcoming street project.

Ayes: All Present                                                                 Motion Carried

The Council set the date of June 8th at 8:00 for a work group session on updates to the City of Madrid Code of Ordinances.

Dualla Carlson of 304 N. Locust Street asked the Council if there are any updated plans to replace the cabin at Edgewood Park. The Council advised there are no plans at this time due to funding constraints.

Don Fatka of 2314 QF Lane approached the Council to advise of flood relief efforts for victims of the floods in southeast Iowa. He and his wife previously delivered a variety of needed supplies and gift cards to residents of the area and are planning a return trip with more supplies. Anyone wishing to donate may contact Don, or drop off items or cash at the E-Free Church on Monday May 27th. Interested persons may check the list of needed items on the Madrid, Iowa facebook page, or the City of Madrid website.

Councilperson Shaver reported he met recently with a group of citizens interested in forming a task force to negotiate obtaining high speed internet for the citizens of Madrid. They asked the Council to appoint a member to this taskforce. The City Clerk will develop a resolution appointing a person to the task force which will be presented at the Council Meeting on June 3rd, 2019.

Councilperson Rigby stated he was contacted concerning a tall grass ordinance issue. He met with the homeowner who was having mower problems and will resolve the matter shortly. He asked that citizens in Madrid help each other out in these types of circumstances instead of complaining.

Councilperson Ostrander commented he has received complaints about the condition of sidewalks in residential areas. He was advised sidewalks are the responsibility of the homeowner. Ostrander will also speak with Public Works Director Scott Church regarding the issue.

Councilperson Samples also fielded several complaints about tall grass.

Motion by Councilperson Shaver, seconded by Councilperson Burich to adjourn the City Council Meeting at 7:08 p.m.