City Council Minutes – March18, 2019

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Madrid City Council
Regular Meeting
March 18, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Mayor Tom Brown and Nate Samples.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Scott Maddux, Senor Center Board Members, Martha Furness and Paul Peters and Labor Day Board Chairperson Lacey Ortiz.

Councilperson Rigby asked that agenda item #1 under Planning and Zoning, the 3rd reading of Ordinance # 488 be tabled, as he has questions regarding the matter that he has not had time to research. Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda with the removal of the listed item.

Ayes: All Present                                                                 Motion Carried

No Councilperson wished to declare a conflict of interest with any items on the agenda.

Motion by Councilperson Samples, seconded by Councilperson Burich to approve the City Council meeting minutes of March 4, 2019, Labor Day Meeting Minutes of January 8, 2019, and Library Meeting Minutes of February 12, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the claims of March 18, 2019 in the amount of $63,070.06.

Ayes: All Present                                                                 Motion Carried

Amanda Welter of Mosquito Control of Iowa presented the Council with information regarding the mosquito spraying process in Madrid. The company has been spraying the City of Madrid for mosquitos for several years. The Council stated they are happy with the service provided by the company.

Public Works Director, Scott Church, advised spring hydrant flushing will take place the week of April 15 through April 26. He stated the water salesman as well as restrooms at the park and trailhead will be opened as soon as temperatures stay above freezing. Church reminded the public that rock will not be replaced in the alleyways until the frost has left the ground. In the meantime, public works employees will work to improve the alleyways by grading. Church reported there is a fire hydrant that needs to be repaired at First Street and Highway 17. The public works employees will also be repairing meters in some homes that are not reading properly.

Church stated he will be holding a meeting with residents of the Reddish addition, in order to come to an agreement on maintaining the water lines in the addition. The Reddish addition is outside of the city limits and private water lines were connected to the City of Madrid water main that passes near the area. He feels residents of the area need to form an association and pay dues to maintain their private water lines. He will share the information from the meeting with Council Members at the next City Council Meeting.

Motion by Councilperson Rigby, seconded by Councilperson Samples to approve an expenditure of $10,000 to provide fireworks at the Madrid Labor Day Celebration. Chuck Rigby stated he is working with a potential donor to provide the music during the fireworks display.

Ayes: All Present                                                                 Motion Carried

Lacey Ortiz Labor Day Commission Chairperson reported on a recent commission meeting and advised they are currently looking for new ideas for music and entertainment for Labor Day Weekend. They have also signed a contract for the garden tractor pull. Chuck Rigby stated the band Cold Filter will perform on Friday night of the celebration. The fee for the band is being paid for by a donor.

Library Director Angie Strong, reported Denise Hiveley has been approved by the Boone County Board of Supervisors for another six-year term on the Madrid Library Board trustees. Strong is currently setting up the Spring Book Sale which will be Saturday, March 30th. Upcoming programs include book discussion, and adult coloring.

Fire Chief Scott Maddux reported there have been nine rescue calls during the last two-week period. Maddux advised the department ordered two cordless headsets that will work with the new radios recently installed in the trucks. Maddux has met with Midwest Insurance agents and has decided the insurance for the fire station contents needs to be increased. Damien Peasley has agreed to act as chaplain for the fire and EMS departments.

Police Chief Rick Tasler shared information about the Gracie Survival Tactics class he will be attending from May 20 through May 23. Gracie Survival Tactics is a defensive tactics class. Tasler reported the new radios have been installed in all police cars.

Jason Springer of rural Madrid approached the Council to discuss the approval process for his proposed housing development, Tiger Run. Springer has completed the purchase of the land near the high school for the development. Springer wishes to rezone the property from agricultural to R-4, planned residential. Springer gave the Council a preliminary plat for the development which would involve changing the minimum allowed frontage for a new building lot from 80 to 65 feet. He feels he has spoken to the Planning and Zoning commission several times and would like the City to move forth with the rezoning. Mayor Brown advised the City currently has not appointed a Board of Adjustments. The Board of Adjustments has jurisdiction over variances. Attorney John Flynn stated he will research the issue and reply to Springer with his findings. Springer gave his preliminary plat drawings to the Council as information only. He stated he is not asking the City for approval at this time no access to Highway 210 is being planned.

Motion by Councilperson Samples, seconded by Councilperson Burich to approve the “Preliminary Official Offering Statement” prepared by D.A. Davidson for the planned 2019 G.O. Bond.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve Resolution # 24-18-19, “Resolution setting the date for the sale of General Obligation Corporate Purpose and Refunding Bonds, Series 2019 and Authorizing the use of a preliminary official statement in connection Therewith.”

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve a Memorandum of Understanding and request for payment from Iowa Natural Heritage Foundation in the amount of $1,500.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Ostrander to appoint Lane Shaver as a member of the Boone County Economic Growth Board.

Ayes: All Present                                                                 Motion Carrier

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the hiring of local real estate agent Don Lincoln as listing agent for city owned property located at 246 West 2nd Street.

Ayes: All Present                                                                 Motion Carried

Martha Furness of the Senior Activities Commission reported she has taken a tour of the SAM center building and has noted many items that will need to be cleared from the building. She is planning to offer free blood pressure checks during congregate meals at the center.

Jason Springer of rural Madrid advised the offer he previously made to purchase the antique store, for $5,000 still stands. He feels there are grant opportunities to restore the building as long as the City still owns the property.

Jeff Fischer, committee chairperson for By Scout Troop 150 asked permission from the Council to take over the can trailer at The Market of Madrid. The Council advised he will need to speak with the owner of the Market of Madrid to obtain permission. The City of Madrid no longer uses the can trailer.

Kurt Kruse of 805 S. Union Street asked that a person who previously applied for Board of Adjustments be appointed. Mayor Brown clarified the issue by stating the City is following the new ordinance by posting public notice for the positions on the city website. He intends to appoint those positions at the meeting on April 1, 2019. Kruse clarified the point that the City of Madrid did previously apply for the position of Senior Activities Commission. City Clerk, Mary Jo Reese stated the city did receive an application for that position before the time frame allowed for application. The original application was lost on the website and Kruse was asked to reapply during the allowed time frame. He reiterated his desire to be a member of the Commission.

Don Lincoln of 1672 334th Road approached the Council to advise he is planning a spring cleanup project. He plans to form a committee to oversee the event and will contact the County Board of Supervisors to ask that they eliminate the fees for the County dump site for the event. He will update the Council as plans progress.

Paul Peters of 700 West 5th Street asked that the Council hire a City Administrator who could lead planning and zoning, grant administration and other administrative duties.

Mayor Brown advised he has worked on an updated ATV/UTV ordinance. He expects the first reading of the ordinance to take place at the City Council meeting on April 1, 2019. The proposal will be placed on the City of Madrid website for consideration by the public. Any comments should be directed to Mayor Brown via his email address.

Motion by Councilperson Rigby, seconded by Councilperson Shaver to adjourn the City Council Meeting at 7:10 p.m.