City Council Minutes-March 5, 2018

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Madrid City Council
Regular Meeting
March 5, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Dirk Ringgenberg presiding.

Present at Roll Call: Nate Samples, Kurt Kruse, Val Chapman, Dave Cook and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Library Director Angie Strong, City Treasurer Don Fatka, City Attorney John Jordan, Labor Day Committee Chairperson Chuck Rigby, Labor Day committee member Alex Wibe and Park Board Member Dualla Carlson.

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve the agenda for March 5, 2018.
Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve the City Council meeting minutes of February 19, 2018
Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the claims for March 5, 2018 in the amount of $ 74,566.51.
Ayes: All Present                                                                 Motion Carried

Rachel Mann and Sara Behn of the Boone County Hospital approached the Council to ask permission to use the trail, a portion of the Dalander Trail head, and the grassy area on the west side of Highway 17 for the upcoming “Trestle Hustle 2018” event on the morning of June 9, 2018. Motion by Councilperson Chapman, seconded by Councilperson Samples to approve the request.
Ayes: All Present                                                                 Motion Carried

Alex Brown of 207 E. 22nd Street requested permission from the Council to install a lending library in Cassel Corner Park as part of his Eagle Scout project. Brown will be installing three of the libraries. He has received permission to install them at Trailside Rentals and at St Paul’s Church. Brown is currently working on funding for the project. He shared design plans for the project with the Council. Motion by Councilperson Samples, seconded by Councilperson Kruse to allow Brown to install a lending library in Cassel Corner Park.
Ayes: All Present                                                                 Motion Carried

Gary Bice of Flat Tire Lounge addressed the Council to amend their original plans to add space for Kue’d Barbeque on their property. The amended version calls for moving the barbeque pit away from the trail area. John Jordan advised he will complete the paperwork and present it to the council at the meeting on March 19, 2018. Councilperson Samples made a motion to allow Bice to begin the construction before the next meeting. Seconded by Councilperson Shaver.
Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve expenditures in the amount of $1,675.00 for a pulling sled to be used during the Madrid Labor Day Celebration, and $3,500 for the truck pulling contact with Midwest Pullers Association. Labor Day Committee Chairperson Chuck Rigby noted he has already received one donation for this event and expects more to be received. He has received the permission of Justin Rankin to use his property on Southern Prairie Drive for the event and asked the City to approve the use of its property in the same area.
Ayes: All Present                                                                 Motion Carried

The Council considered a request for a fireworks contract for the Labor Day Celebration. The first option was $8,000, and a second more expansive display was $10,000. Motion by Councilperson Cook, seconded by Councilperson Kruse to approve $10,000 for the fireworks display.
Ayes: Samples, Kruse, Chapman, Cook                 Nays: Shaver              Motion Carried

Library Director Angie Strong reported the Spring Book Sale will be held on March 24, 2018. Upcoming programs include Early Out Science Club, Adult Coloring, Pinterest, Movie Night, Chess Club, and Adult Coloring.

Public Safety Director Rick Tasler apologized to the Council for failing to inform them of damage to the Explorer police vehicle. The accident occurred when the Officer Olmstead slid on ice and hit a camper that was parked at the end of his driveway. Damage to the vehicle has been repaired, and there was no damage to the camper. The owner of the camper will sign a release of liability statement in the matter. Tasler created a policy to avoid this problem in the future.

Tasler advised he signed up for Lexipol through EMC Insurance. He has completed two sections of the program. Tasler stated it may take four months to complete the program. He has also shared training completed and upcoming classes with EMC Insurance.

The department has purchased an external hard drive to store their camera material and surveillance materials. At the end of the year the drive will be stored in the safe for future reference.

Tasler will be obtaining a cell phone for the Police Department which will avoid the possibility that police officers will have their personal cell phone being subpoenaed during a court case. The cost of the cell phone would be sixty to seventy-five dollars per month and would be offset by not paying reimbursements for individual cell phones.

Tasler reported the department was able to obtain a guilty verdict on a recent domestic abuse case.

Tasler stated he will be having monthly and bi-monthly meetings with the Boone County supervisors, and Boone County Deputies, and Boone County Attorney.

The Council discussed changing the current tax abatement structure. Currently the City has a 5-year, 100% tax abatement for new residential homes. The Council can take no action and leave the abatement at 5 years. Councilperson Chapman recommended a sliding scale of 5-year, 100% abatement the first year, 80% abatement the second year, 60% abatement the third year, 40% abatement the fourth year, and 20% abatement the fifth year. She also feels the Council could consider a three year, 75%, 50% and 25% abatement. The Council will vote on the item at the Council meeting on March 19, 2018.

Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve a request for tax abatement from Mary and Chad Carpenter of 406 E. 6th Street.
Ayes: All Present                                                                 Motion Carried

Public Works Director Scott Church advised the need for storm sewer jetting. Church stated all storm drains are filled with leaves and garbage. He proposes to have the work done by Accujet. Estimated cost of the project is $4,526.40. Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the expenditure.

Church also advised of recent training held by the IDOT. Some members of public works attended the class. The rest of the public works employees will attend the second class which will be held later this month.

Church stated the number 10 well at the Water Treatment Plant is not functioning. The City is currently pulling water from the number 8 and 9 wells. The well has been shut down for now until Northway Well and Pump Company can evaluate the process. He mentioned there is no roadway to the number 10 well which is located on the West side of the river.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve Resolution # 21-17-18, “Resolution Setting the Dates for Open Burning Within the City of Madrid,” Open burning will be allowed between March 24, and May 26, 2018.

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve a request for an upgraded liquor license from Casey’s General Store.
Ayes: All Present                                                                 Motion Carried

City Attorney John Jordan stated acquisition of the property at 118 N. Kennedy Avenue is nearly complete. The property is zoned C-2. Once owned by the City, the property will be offered for sale, with the stipulation that the house be destroyed.

Councilperson Shaver addressed the problem of parking on Southern Prairie Drive. Residents of that area feel the street is not wide enough for two-sided parking when large trucks park there. Parking would be restricted on the north side of the street to maintain consistency within the City. Church stated an empty lot owned by the City on the north side of Southern Prairie Drive could be utilized for parking. Tasler will gather input on the matter and report back to the Council. He also discussed parking along West 2nd Street. It was suggested that parking could be improved by introducing angle parking in the area.

Mayor Ringgenberg feels that one of the derelict buildings recently acquired on West 2nd needs to be demolished. The former antique store building could possibly be rehabilitated. If a buyer is not found for the building, it will also need to be demolished. He would like to see the remaining contents of that building be offered for sale during the City-Wide Garage sale.

Mayor Ringgenberg commented on recent discussions with HuxCom, and Minburn Communications regarding the possibility of bringing fiber optics to Madrid. He also stated an he will be attending an upcoming meeting with FEMA. They will be coming to Madrid to discuss drainage issues within the City.

Motion by Councilperson Shaver, seconded by Councilperson Samples to adjourn the City Council Meeting at 7:02 p.m.