City Council Minutes – March 4, 2019

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Madrid City Council
Regular Meeting
March 4, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro Tem Lane Shaver presiding.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Mayor Tom Brown and Councilperson Nate Samples were absent.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Park and Recreation Board Chairperson Jolynne Carlson, City Treasurer, Don Fatka, Senor Center Board Member, Martha Furness and Labor Day Board Chairperson, Lacey Ortiz.

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the agenda for March 4, 2019

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to open a public hearing regarding the proposed FY 19-20 Budget. No one was present at the meeting who wished to comment on the proposed budget, and no correspondence was received at City Hall concerning the matter. Motion by Councilperson Rigby, seconded by Councilperson Ostrander to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to open a public hearing regarding the proposed 2019 GO Bond Issue. There was no correspondence received at City Hall regarding the matter and no one was present at the City Council meeting who wished to discuss the bond issue. Motion by Councilperson Rigby, seconded by Councilperson Burich to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Burich to open a public hearing regarding Ordinance #488, “An Ordinance Amending the Code of Ordinances of Madrid, Iowa, 2018, by Adopting the Terms of this Ordinance Which Establishes the Planning and Zoning Commission.” No comments were received concerning the proposed ordinance change, and no person attending the City Council Meeting wished to address the subject. Motion by Councilperson Ostrander, seconded by Council person Burich to close the public hearing.

Ayes: All Present                                                                 Motion Carried

No Councilperson wished to declare a conflict of interest with any items on the agenda.

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the City Council meeting minutes of February 18, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the claims of March 4, 2019 in the amount of $124,871.31.

Ayes: All Present                                                                 Motion Carried

Rachel Mann and Sara Behn of the Boone County Hospital Foundation asked the Council’s permission to use the grass area at the Johnson Family Trailhead near the High Trestle Trail for the upcoming Trestle Hustle 2019 Duathlon on June 15, 2019.

Travis Risvold, president of the Madrid Area Chamber of Commerce reported on the upcoming MAC banquet to be held on April 5, 2019 at Snus Hill Winery. Risvold asked for nominations for the 2019 volunteer of the year. He reported a recent open house for MAC at the Senior Center was a success. MAC is currently working on a membership drive for their organization. He asked the Council to consider donating toward the support of MAC. He also recommends that a member of MAC be a member of the Senior Activity Commission.

Public Works Director, Scott Church, thanked his staff for their hard work and long hours in dealing with the recent snowfall. He advised the Council the #10 well for the water plant is not functioning. Northway will pull the well to repair the pump or motor. Estimated costs for the repairs are between $7,500 and $10,000.

Lacey Ortiz of the Madrid Labor Day Committee asked the Council to approve the appointment of Sadie Williams to the Committee. Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the appointment of Sadie Williams to the Madrid Labor Day Committee.

Ayes: All Present                                                                 Motion Carried

Ortiz asked the public to make suggestions for new bands or entertainment for Labor Day Weekend.

Library Director Angie Strong reported she will be doing trustee training on the Brainfuse database. She is currently working on filing paperwork for E-rate which allows the library discounts on internet service. She is also working on memorial books and donations. At a recent friends of the library meeting the spring and fall book sales were discussed as well as National Library Week events. Upcoming programs at the library include Pinterest, teen after hours event, movie night, chess, an early out day program on March 13th, and family board night on the 15th.

Jolynne Carlson of the Madrid Park Board reported she is currently pursuing grant opportunities for the replacement of the cabin at Edgewood Park. Mayor Pro-Tem Shaver advised consulting city attorney John Flynn regarding forming a 501(c) for the park in order to qualify for more grants. She is currently working on a parks and rec calendar which will be posted on the website. She asked if there was a budget for park events. Nothing has been budgeted for the upcoming FY. She asked that this be considered for future budgets.

Motion by Councilperson Burich, seconded by Councilperson Rigby to approve the addition of Jasmine Drake to the Madrid Parks and Recreation Board.

Fire Chief Scott Maddux reported 9 rescue calls and 3 fire call during the last two-week period. Four members attended a recent fire school training program. Maddux advised Feld Fire is currently working to supply the fire department with used gear at a greatly reduced price. Maddux advised it will cost $5,000 to $6,000 to replace one set of air tanks. He will be approaching local co-ops to solicit funds. Maddux was advised he will need to request grant money to fund the expenditures.

Police Chief Rick Tasler advised all vehicles have been serviced. He advised the officers have received new vests that are lighter and easier on backs. Tasler stated he is making changes to the current police ordinances. He will be dropping the Public Safety Title, and only be Police Chief.

Mayor Brown submitted commentary concerning the appointments for the Board of Adjustments. Applications for the board will be accepted through March 19th and appointments will be made at the City Council meeting on April 1, 2019. The agenda item to appoint Denise Moore to the Board of Adjustment will be considered at that April 1st meeting.

Mayor Pro Tem Shaver performed the second reading of Ordinance # 488, An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by Adopting the terms of this Ordinance Which Establishes the Planning and Zoning Commission.” Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the second reading of Ordinance #488. The third reading of the Ordinance will be done at the Council Meeting on March 18, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve Resolution # 21-18-19, “A Resolution Approving the Budget for FY 19-20.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Burich to approve Resolution # 23-18-19, “Resolution Taking Additional Action on Proposal to Enter into a General Obligation Corporate Loan Agreement.”

Ayes: All Present                                                                 Motion Carried

The Council tabled the agenda item to appoint Kurt Kruse to the Senior Activities Commission. Mayor Tom Brown felt there was no application letter received from Kruse. Senior Activities member Martha Furness stated she recommends the appointment of both Kruse, and Paul Peters to the Commission. She also stated she has several ideas for moving forward with the commission.

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to appoint Paul Peters to the Senior Activities Commission.

Ayes: All Present                                                                 Motion Carried

Mayor Pro-Tem read a letter from Boone County Conservation requesting a support letter from the City of Madrid supporting Boone County as a “Iowa Great Place” designation.

Councilpersons Burich and Ostrander commented on the positive impact of snow removal within City of Madrid by Public Works. Councilperson Rigby commented on the good work by the Police Department in removing cars from city streets during snow removal efforts.

Mayor Pro-Tem Shave read commentary supplied by Mayor Brown which thanked Public Works for snow removal. His letter also appointed Lane Shaver to the Boone County Economic Growth Board.

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to close the City Council meeting at 6:25 p.m.