City Council Minutes-March 19, 2018

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Madrid City Council
Regular Meeting
March 19, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Dirk Ringgenberg presiding.

Present at Roll Call: Nate Samples, Kurt Kruse, Val Chapman, Dave Cook and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Fire Chief Jim Murry, Police Officer Chad Koch, Library Director Angie Strong, City Attorney John Jordan, Fire Department Member Scott Maddux, Library Board Member Pam Allen, and Park Board Member Dualla Carlson.

Motion by Councilperson Shaver, seconded by Councilperson Chapman to approve the agenda for March 19, 2018 with the amendment to add under 8) Department reports, under g.) administration, add # 4.) Flat Tire Lounge Easement Agreement.

Ayes: All Present                                                                 Motion Carried
Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve the City Council meeting minutes of March 5, 2018, library meeting minutes of February 13, 2018 and the budget hearing meeting minutes of February 12, 2018 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Kruse to approve the claims for March 19, 2018 in the amount of $ 70,736.62.

Ayes: All Present                                                                 Motion Carried

Dennis Houseman of 410 West 7th Street, Madrid, asked how the City plans to control water run-off south of Edgewood Park. Houseman’s property and several others in the area have drainage issues. Mayor Ringgenberg advised plans are being made to install a new storm sewer from Edgewood Park, south to the High Trestle Trail. Work on the project will be done in conjunction with the sewer plant upgrade within the next two years.

Matt Plueger of 248 Southern Prairie Drive, and Eric Ohrt of 400 Southern Prairie Drive approached the Council to discuss parking and speed issues on their street. Plueger was concerned with a proposal that parking not be allowed on the north side of the road. He feels that due to the driveways, mailboxes, and fire hydrants, that parking should not be allowed on the south side. Mayor Ringgenberg stated a decision has not been made concerning that issue. Ohrt feels that the street is wide enough to allow parking on both sides of the road and still allow large vehicles to drive down the center. They are concerned with how fast cars travel on the street and the safety of children in the area. Plueger stated his has called the police department several times to complain about the issue. Ohrt recommended placing stop signs half way down the street near where the planned public safety building will be located.

Mary Swalla Holmes of the Madrid Area Chamber of Commerce advised of the upcoming MAC meeting to be held at 6:30 on March 21st at the Historical Society. The MAC annual banquet and presentation of volunteer of the year will be at Snus Hill on April 6th at 5:30 p.m. Holmes stated she is working with a company called Community Greetings to create welcome baskets for new residents in Madrid.

Councilperson Shaver said preparations are underway for the Labor Day Celebration. He stated a second vendor has stepped forward that would like to supply the inflatables for the event. The committee already has a verbal agreement with the original vendor.

Library Director Angie Strong stated she has heard nothing from the county in regards to county funding. The spring book sale will be held Saturday March 24th from 8 a.m. to 2 p.m. No additional programing will be held during this week, however there will be preschool outreach. Programing next week includes early out “tinker time”, also story times will resume. Strong stated the library trustees are taking an on-line class need for the library to maintain its accreditation.

Mayor Ringgenberg expressed his condolences to Rick Tasler on the recent passing of his father.

Fire Chief Jim Murry advised of a house fire on March 17th. The department recently purchased a Lifepak which will cost the department $21,000. The amount will be paid with fundraiser money, or grant money received by the department. A sexual harassment class will be held on April 10th at 7 p.m. in the Community Room. City employees and Council are invited to attend. Murry advised he will be meeting with an insurance agent regarding updating the ISO rating for the department. Murry also advised he has had maintenance done on the rescue truck. The cost of the work should be around $600.

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve resolution #23-17-18, “Resolution Extending the Tax Exemption for Properties Within the City of Madrid, Iowa.” The two properties, a pole building at 410 West 7th Street, and a garage at 110-114 Madelyn Lane were originally issue a two-year abatement for those structures. The Boone County Assessor felt the two items should be abated for five years.

Ayes: All Present                                                                 Motion Carried

The Council discussed various options to possibly modify the tax abatement schedule for Madrid. The City currently has a five-year 100% abatement for residential, and a three-year 100% abatement for commercial properties. Motion by Councilperson Chapman, seconded by Councilperson Shaver to change the abatement schedule to a five-year sliding scale tax abatement. First year 100% abatement, 2nd year 80%, 3rd year 60%, 4th year 40% and 5th year 20% for residential new construction. The previous plan of five years at 100% abatement will remain until the new scale is voted on.

Ayes: All Present                             Nays: Cook                             Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Cook, to approve adopting the “International Building Code,” the Planning and Zoning Committee previously approved The Code. City Clerk Reese will present the ordinances for the first reading at the next City Council Meeting on April 2, 2018.

Ayes: All Present                                                                 Motion Carried

Mayor Ringgenberg advised of a recent meeting with FEMA to update the flood plain in Madrid which would remove some homes from flood plain designation. The first step is to complete the storm canal over the next three years. The final phase of the canal construction will involve working with the County to resolve a tile issue at the end of the canal area.

Public Works Director Scott Church advised the Council to have a traffic study done on Southern Prairie Drive before making any decisions on placing stop signs along the roadway. A speed study would give recommendations on controlling signs in the area.

Church advised Public Works will be working on street repairs in the upcoming months. They also be working on East 6th Street and Fairview Drive.

Motion by Councilperson Shaver, seconded by Councilperson Samples to set the date for the bid opening for the 1st phase of the storm canal update for May 1, 2018 at 5:00 p.m.

Motion by Councilperson Shaver, seconded by Councilperson Samples to set the Public Hearing for the storm canal project for May 7, 2018 at 5:30 p.m.

The Council considered a request for payment from Boone County Economic Growth in the amount of $2,500 for continuing membership in that organization. Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve the payment.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Chapman to issue a refund of liquor license to Casey’s General Store in the amount of $37.50. Casey’s recently received a new liquor license for upgraded service. The refund is the unused portion of their old license.

Ayes: All Present                                                                 Motion Carried

The Council discussed the process needed to approve the 2018 codification of ordinances. John Jordan recommended two readings of the ordinance which includes a public hearing to approve the codification.

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve a revised easement agreement with Flat Tire Lounge. The business asked for a slight change to the original agreement which would allow Kue’d Barbeque to install a smoke pit at the business.

Ayes: All Present                                                                 Motion Carried

John Jordan advised of a problematic building at 332 North Main Street. He recommends an ownership and lien report be completed to proceed forth with a nuisance building abatement.

Jordan also stated he is waiting for the deed to the Pizza Palace. Once payment is made by the City, the deed will be recorded, and the property listed for sale.

Mayor Ringgenberg requested any persons with ideas for use of the old antique store and theatre building on West 2nd Street to contact the Madrid Chamber of Commerce. The theatre building is set to be demolished within the next 30 days.

Mayor Ringgenberg acknowledged the acceptance of the resignation of Becky Roorda from the Planning and Zoning Board.

Councilperson Kruse advised he, along with Mary Holmes, Marlan Poage and Alex Wibe will be attending a broadband summit in Des Moines on March 20th.

Motion by Councilperson Shaver, seconded by Councilperson Samples to adjourn the meeting at 6:47 p.m.