City Council Minutes – March 16, 2020

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Madrid City Council

Regular Meeting

March 16, 2020

5:30 p.m.

 

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

 

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Samples, Shaver and Rigby attended the meeting remotely due to illness.

 

Other City Officials Present: City Clerk Mary Jo Reese, Police Chief Rick Tasler, Fire Chief Randy Pecenka and Police Officer Chad Koch.

 

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the agenda for March 16, 2020

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

Motion by Councilperson Samples, seconded by Councilperson Shaver to open a public hearing regarding the proposed FY 20-21 Budget. No one was present who wished to comment on the budget. Motion by Councilperson Rigby, second by Councilperson Ostrander to close the public hearing.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

Motion by Councilperson Shaver, second by Councilperson Burich to open a public hearing regarding a proposal to enter into a sewer revenue refunding loan. No persons were present who wished to comment on the matter. Motion by Councilperson Burich, second by Councilperson Samples to close the public hearing.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

Motion by Councilperson Shaver, second by Councilperson Samples to open a public hearing regarding taking additional action to enter into a general obligation corporate purpose loan agreement. No person was present who wished to comment on the proposal. Motion by Councilperson Samples, second by Councilperson Burich to close the public hearing.

 

No Councilperson wished to declare a conflict of interest.

 

Motion by Councilperson Rigby, second by Councilperson Ostrander to approve the City Council meeting minutes of March 7, 2020, library meeting minutes of February 11, 2020 and Labor Day meeting minutes of January 28, 2020 by consent agenda.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

Motion by Councilperson Ostrander, second by Councilperson Rigby to approve the claims for February 16, 2020 in the amount of $ 33,309.22.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

Motion by Councilperson Shaver, second by Councilperson Burich to approve resolution # 32-19-20,” Resolution setting the dates for open burning.” The dates open burning is allowed from April 4th, until May 26th, 2020. Councilperson Shaver reminded the public to be considerate of their neighbors when burning. Open burning is only allowed sunrise to sunset, and is not allowed on the streets. All burning must take place on the homeowner’s property.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

Motion by Councilperson Samples, second by Councilperson Rigby to approve resolution # 36-19-20, “Resolution taking additional action on proposal to enter into a sewer revenue refunding loan agreement.” The resolution allows for the city to refinance the current sewer loan at a lower interest rate for the same term length.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

Motion by Councilperson Samples, second by Councilperson Ostrander to approve Resolution # 37-19-20, Resolution Approving Budget for FY 20-21.”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

The Council approved an underwriting agreement with D.A. Davidson. The agreement allows D.A. Davidson to act on the behalf of the City of Madrid in refinancing the 2013 Sewer Revenue Bond. Motion by Councilperson Ostrander, second by Councilperson Samples to approve the agreement with D.A. Davidson.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

Motion by Councilperson Rigby, second by Councilperson Burich to approve Resolution # 38-19-20,” Resolution Taking Additional Action on Proposal to Enter into a General Obligation Corporate Purpose Loan Agreement and Providing for the Levy of Taxes to Pay General Obligation Corporate Purpose Bonds.”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

The Council considered an easement request presented by Mi-Tech Corporation on behalf of Alliant Energy. The easement involves the west end of the property currently owned by the City of Madrid on Southern Prairie Drive. Motion by Councilperson Samples, second by Councilperson Rigby to approve the easement.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                          Motion Carried

 

The Council discussed a request to place a “Little Food Pantry” on the lawn of the Madrid Library. Due to concerns with placement and monitoring of security for the pantry and liability issues, the Council decided to table the matter under if can be discussed with the city attorney.

 

Mayor Brown asked that the public adhere to the mandates and recommendations of the President and Governor in regards to the Covid-19 outbreak.

 

Motion by Councilperson Ostrander, second by Councilperson Shaver to adjourn the meeting at 6:04 p.m.