City Council Minutes – June 3, 2019

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Madrid City Council
Regular Meeting
June 3, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro Tem Lane Shaver presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Mayor Tom Brown was absent, but joined the meeting at 6:07p.m.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Library Director Angie Strong, Labor Day Commission Chairperson Lacey Ortiz, City Treasurer Don Fatka, and City Attorney John Flynn.

Motion by Councilperson Ostrander, seconded by Councilperson Samples to approve the agenda for May 20, 2019, with the addition of item b, under Labor Day, Request for Approval of A to Z Rental agreement.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Burich to open a public hearing regarding a rezoning request for “Tiger Run”. John Flynn advised of the process for rezoning stating this is the first public hearing for the rezoning of Tiger Run. After the hearing the request will be transferred to Planning and Zoning who will then make a recommendation to approve the rezoning or not, at the City Council meeting on June 17th. Once that is complete, the Council can choose to set a second public hearing to approve the request on July 1, 2019. Duane Lombardi of 622 Kingman Blvd, Madrid, stated he is in favor the proposed housing addition to be known as Tiger Run. He raised concerns with drainage of the area, and maintaining the streets during construction of the homes. He was also concerned with not having an exit to Highway 210 from the new development. He feels the Catholic Church whose property adjoins the proposed development may be willing to sell some property to allow for an access to Highway 210. Jason Springer, developer of Tiger Run approached the Council and Lombardi to state that matters of drainage were determined by engineers hired for the project. He does not feel that access to Highway 210 is an option due to DOT regulations. Springer plans to put an access road into the development for construction traffic. Springer is asking for rezoning of the area from R1 to R4 to allow for greater leniency in zoning rules. Motion by Councilperson Samples, seconded by Councilperson Rigby to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to open a public hearing regarding Resolution a request to rezone 505 Milwaukee Street from RI to Commercial. No citizens approached the Council to discuss the matter. Motion by Councilperson Samples, seconded by Councilperson Rigby to close the public hearing.

Ayes: All Present                                                                 Motion Carried

Councilperson Samples declared a conflict of interest regarding 9(b.) (A.) on the agenda as that matter requests approval of his spouse as a member of the Labor Day board.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the City Council meeting minutes of May 20, 2019, and the Library Meeting Minutes of May 8, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the claims for June3, 2019 in the amount of $1,078,395.24.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve the hiring of Susan Wright as a public works employee in charge of the park.

Ayes: All Present                                                                 Motion Carried

Church reported he attended a recent pre-construction meeting for the upcoming school street project and shared meeting notes with the Council. Work on the project is planned to start around June 10, 2019. Church advised he was be hiring Accujet to line pipes along North Water Street due to drainage problems in the area. He also plans to do a lighting upgrade at the water plant.

Mayor Brown advised Church of a live wire located near the softball fields on land adjacent to his property. Church will have the problem resolved.

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to appoint Melanie Samples to the Madrid Labor Day Commission.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve a contract with A to Z Rental to supply tents for the Madrid Labor Day Celebration.

Ayes: All Present                                                                 Motion Carried

Lacey Ortiz, Labor Day Commission Chairperson reported D.J. Simplicity has been approved to hold the teen dance at the Labor Day Celebration. The dance will be held in the Community Room. The commission is currently working on details for the beer tent and vendors. Food vendor forms are being received. The bags tournament has also been scheduled.

Library Director Angie strong reported the kick-off for the summer reading program will be held Thursday, June 6th at the elementary school.  The ISU “Bug Zoo” will be presenting on June 10th. Sign up is open for the reading incentive program. Children can earn “brag tags” where they can earn beads which can be cashed in for prizes as they read. A “rubber duckie” reading program will be held for preschool age children.

Strong advised the flooring in the conference room at the library is being replaced. She also stated there are some issues with the windows, causing dry wall repair.

Upcoming programs at the library are adult coloring, movie night, chess, Pinterest party and teen after hours.

Fire Chief Scott Maddux reported 12 rescue and 1 fire call in the last two weeks. The auto charger on one vehicle will be replaced. There is a business meeting on June 5th. He also reported he plans to obtain grants to place AED units into local churches.

Police Chief Rick Tasler reported he attended a recent training class. He continues to work cleaning up properties for Labor Day weekend.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve Resolution # 29-18-19, which appoints Marlan Poage to represent the City of Madrid in a work group being formed to bring fiber optics to Madrid.

Ayes: All Present                                                                 Motion Carried

The Council set the date for a workgroup meeting to discuss ordinance updates. The meeting will be held on June 8, 2019 at 8:00 a.m.

City Clerk Mary Jo Reese advised the interim financing GO Loan at City State bank in the amount of $815,000 has been paid. Bond proceeds from the sale of the 2019 GO bond of $2.5 million has been received.

Councilperson Shaver requested the issue of the contract for the Police Chief along with a performance review be placed on the agenda for the next City Council meeting.

Mayor Brown asked that an agenda item concerning the old Anheiser Busch building and possible disposition of that building and the theatre building. He will speak with Scott Church regarding putting a little paint on the buildings and removing overgrown vegetation from the surrounding area.

Motion by Councilperson Shaver, seconded by Councilperson Samples to close the meeting at 6:50 p.m.