City Council Minutes – June 17, 2019

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Madrid City Council
Regular Meeting
June 17, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro Tem Lane Shaver presiding.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Library Director Angie Strong, Labor Day Commission Chairperson Lacey Ortiz, Planning and Zoning Chairperson Adam Ostert and City Attorney John Flynn.

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve the agenda for June 17, 2019, with the amendment of removing Under 7.) Department Reports, under e.) Public Safety, delete 1.) Annual Review and Approval of Contract – Rick Tasler. Add under 7.) Department Reports, under h.) Legal, add a.) Closed session in accordance with Iowa Code 21.5 (1)(i) – To discuss matters pertaining to personnel

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the City Council meeting minutes of June 3, 2019, and the Library Meeting Minutes of May 14, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the claims for June 17, 2019 in the amount of $ 75,046.18.

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong reported new flooring is being installed in the library meeting room. The windows have been caulked and wet drywall repaired. She advised the library received a grant from Madrid Community Endowment Fund in the amount of $500, and another grant for $250 from Hopkins Grove Church. Upcoming programs include Book Discussion, Weekly Story Time, Robotics, Family Board Game Night, Make and Take Activity and Teen After Hours.

Labor Day Commission Chairperson Lacey Ortiz stated the Grand Marshall has been selected and will be announced soon. The group is currently working on golf cart rentals, portable toilet rentals, and KWBG radio advertising. The Council discussed whether or not each purchase needs to be pre-approved by the Council. The Council would like to see a list of items that would need to be pre-approved.

Rick Tasler announced he is donating $750.00 from his recent “Kickfest” event. The money will be donated to Labor Day to pay for the Saturday night band.

Fire Chief Scott Maddux thanked Tasler for donating a car used in a recent training session. He announced the upcoming Street Dance fundraiser on July 27th, for the department. He will contact Reese to prepare a resolution for street closures.  He reported 2 fire and 9 rescue calls since the last meeting. The department has brought up Elizabeth Ruble as a probationary member.  The fire department will be conducting kids water fights for Labor Day and concession stands during the Labor Day truck pull. He asked the Council to approve a plan to turn the cul-de-sac on Southern Prairie Drive into a helicopter landing pad. This would involve painting a large “H” on the cul-de-sac.

Police Chief, Rick Tasler, reported his department has closed several theft cases, as well as a felony theft case. He stated his department came in under budget for FY 18-19.

Adam Ostert, chairperson of the Planning and Zoning Commission advised the Council that the commission has given their approval for the rezoning of 505 Milwaukee Street from residential to Commercial, and the area known as Tiger Run from Residential to R-4 Residential.

Motion by Councilperson Ostrander, seconded by Councilperson Burich to approve the resignation of Denise Moore from Board of Adjustments.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Burich to set public hearings for July 1, 2019 at 5:30 for consideration of rezoning of Tiger Run and 505 Milwaukee Street.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve Resolution #30-18-19, “A Resolution to Transfer Funds for the Fiscal Year Ending, June 30, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Rigby to approve the renewal of tobacco permits for Casey’s, Market of Madrid, Git-N-Go Convenience Store and Dollar General, by consent agenda.

Ayes: All Present                                                                 Motion Carried

The Council considered a proposal from Simmering-Cory to conduct a Low to Moderate Income Survey in Madrid. The survey results are needed to apply for a CDBG grant which would help provide funding the upcoming Iowa DNR mandated sewer plant updates. Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve the agreement.

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve Resolution # 31-18-19, “Resolution Terminating Paying Agent and Registrar and Transfer Agent Agreements with Bankers Trust Company and Approving new Agent and Registrar Agreement.” The resolution terminates the current agreement with Bankers Trust, and assigns the duties to Bank of Oklahoma.

Ayes: All Present                                                                 Motion Carried

The Council discussed the condition of the city owned former antique building and theatre located at the corner of West 2nd Street and Main Street. A recent building inspection estimated it would take around $300,000 to make the structures sound enough for interior work. There has been little or no activity trying to sell the properties. The Council asked that Scott Church obtain bids to tear down the structures. The matter will be discussed again at a future meeting.

Motion by Councilperson Rigby, seconded by Councilperson Burich to close the regular City Council meeting.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Burich to open a closed session in accordance with Iowa Code Chapter 21.5, (1)(i), to discuss personnel issues. The employee requested in writing to go into closed session for the matter.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Rigby to closed the closed session.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Ostrander to re-open the regular session of the City Council Meeting. Mayor Pro Tem Shaver stated a closed session was held to discuss the annual review and contract for Rick Tasler.

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve a new contract for Rick Tasler.

Ayes: All Present                                                                 Motion Carried

Lee Barclay of 504 Milwaukee Street, asked the Council to read out loud the resignation letter submitted by Denise Moore as she resigned from the Board of Adjustments. Mayor Pro-Tem Shaver advised the letter was posted on the City website and also was published in the Madrid Register News.

Kurt Kruse of 805 S. Union Street, Madrid approached the Council to express his concern with the possible contact awarded to Rick Tasler during the closed session. He does not believe Lexipol is being used, Ordinance codes are not being enforced and body cam footage he believes was recorded without the knowledge of the person being recorded. He pointed out treatment of previous Mayor and Council members as negative, Tasler’s social media presence during last summer’s upheaval. He feels there is no transparency in the current administration’s actions.

Dwayne Lombardi of 622 Kingman Avenue approached the Council to ask some additional questions regarding Tiger Run. Mayor Pro-Tem advised the Council has not looked over the original plat as the rezoning has not yet been passed by the Council. It was suggested that he attend the next meeting of the Planning and Zoning Commission to have his specific questions answered.

Don Lincoln of 1672 334th Road advised a plan cleanup day in Madrid will need to be moved back to fall, to obtain the dumpsters needed for the project. The plan is to line up several dumpsters and have volunteers go street by street to pick of refuse to place in the dumpsters.

Lincoln reported on a recent Friends of the Trail, stating painting has started for the directional signage on the streets for the Uptown Loop. A presentation of an ISU group spearheading a “bird friendly city” initiative spoke with the group and plans to share their thoughts on attracting birds to the Dalander Prairie area.

Motion by Councilperson Rigby, seconded by Councilperson Shaver to close the City Council Meeting at 6:30 p.m.