City Council Minutes – June 15, 2020

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Madrid City Council
Regular Meeting
June 15, 2020
5:30 p.m.

The City Council meeting was called to order at 5:31 p.m. with Mayor Tom Brown presiding. Mayor Brown conducted the meeting via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: Deputy City Clerk Deb Biegger.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for June 15, 2020 with the deletion of #B Board of Adjustments Meeting Minutes of May 28, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Burich, second by Councilperson Rigby to approve the City Council meeting minutes of June 6, 2020, the Library Meeting Minutes of May 12, 2020 and the Special Meeting Minutes – Madrid Library of June 4, 2020 by consent agenda.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Rigby to approve the claims for June 15, 2020 in the amount of $ 337,983.82.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

Motion by Councilperson Rigby, second by Councilperson Samples to approve resolution #49-19-20 – “A Resolution to Transfer Funds for the Fiscal Year Ending June 30, 2020”
Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

Motion by Councilperson Samples, second by Councilperson Burich to approve a tax abatement for 624 S. Washington St for significant improvements made to the property.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the renewal of Cigarette/Tobacco/Nicotine/Vapor Permits for Git-n-Go, Market of Madrid, Casey’s General Store, and Dollar General by consent agenda.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Burich to approve resolution #50-19-20 – “Resolution Setting the Salaries for Appointed Officers and Employees of the City of Madrid for FY20-21” with a correction to the resolution listing Officer John Mackey as part-time.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

Motion by Councilperson Samples, second by Councilperson Ostrander to change the date of the July 4, 2020 Council meeting to Monday, July 6, 2020 at 5:30 p.m.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

Mayor Brown informed the Council that he and Councilperson Rigby had a conversation that due to a lack of Madrid Labor Day Commission members and to Covid-19 restrictions there was a need for Labor Day stakeholders to meet and determine their desire to participate in this year’s celebration.  That meeting will be held June 16, 2020 in the Council Chambers with enough space between attendees to accommodate social distancing. Councilperson Rigby stated that while it might not look the same, there will be a Madrid Labor Day Celebration this year.

The Council discussed the reopening of the Senior Activities Commission building. City Clerk Reese and Deputy City Clerk Biegger will investigate the cost to clean and sanitize the building after rentals.  Motion by Councilperson Rigby, second by Councilperson Samples to allow for the rental of the Senior Activities Commission building for one event per week on either a Friday, Saturday, or Sunday with the addition of a cleaning and a sanitizing fee paid by the renter.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

The Council also discussed the reopening of the Community Room.  A motion by Councilperson Rigby, second by Councilperson Burich to allow for the rental of the Senior Activities Commission building for one event per week on either a Friday, Saturday, or Sunday with the addition of a cleaning and a sanitizing fee paid by the renter.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                      Motion Carried

Councilperson Rigby noted that he has been approached by some individuals looking over our fireworks ordinance who may be proposing changes in a council meeting in the near future.  Councilperson Shaver stated he was pleased with the work that was being done to make the building on the corner of S. State and E. 3rd Street safe for our community. Shaver also stated he had received a text from a citizen who was concerned that the City had to lock the brush dump due to illegal dumping. He thanked Mike Forristall, Public Works, who immediately unlocked the gate to accommodate those who needed to unload brush on Saturday.  Mayor Brown stated that the elementary school project is underway, the Fairview project is starting this week, as well as the project at Dalander Street and Highway 210.

Motion by Councilperson Shaver, second by Councilperson Samples at 6:14 p.m.