City Council Minutes – July 6, 2020

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Madrid City Council
Regular Meeting
July 6, 2020
5:30 p.m.

The City Council meeting was called to order at 5:31 p.m. with Mayor Tom Brown presiding. Mayor Brown conducted the meeting via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: Police Chief Rick Tasler, Public Works Director Scott Church, Library Director Angie Strong.

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve the agenda for July 6, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

No Councilperson wished to declare a conflict of interest.

Justin Dodge of Hunziker and Associates addressed the Council regarding the pavement requirements for the Tiger Run development.  Mr. Dodge wanted to find out is concrete was the only option for the new development. Mayor Brown and Public Works Director Scott Church confirmed that the concrete requirement was located in Madrid’s Planning & Zoning Code of Ordinances and would require either an ordinance change or developers would need to go through Planning & Zoning and Board of Adjustments to see if those boards would grant a variance for any other type of pavement.  Church explained that with the all the upgrades currently being done to our streets he would like to see all new developments be concrete.

Jim Walters with Walters Sanitary Service spoke with the Council regarding the extension of our garbage contract which is up in September, 2020.  City Clerk Reese explained that a garbage RFP was created and will be sent out next week to any interested vendor.

Motion by Councilperson Rigby, second by Councilperson Samples to approve the City Council meeting minutes of June 15, 2020, the Board of Adjustments meeting minutes of June 4, 2020 and the Board of Adjustments meeting minutes of June 26, 2020 by consent agenda.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Rigby, second by Councilperson Burich to approve the claims for July 6, 2020 in the amount of $ 284,992.88.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Don Lincoln updated the Council on MAC sponsored projects.  Members had delivered half of their membership certificates going door-to-door and are working on a project to stimulate business for some of their member businesses by sending out a mailing to approximately 2,000 Madrid area residences. The mailing will contain a money-off certificate that can be redeemed at any MAC businesses and a list of those participating MAC businesses.

Motion by Councilperson Burich, second by Councilperson Rigby to approve the renewal of the liquor license for Tiger Bowl.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Samples, second by Councilperson Ostrander to approve resolution #01-20-21 – “A Resolution to Transfer Funds for the Fiscal Year Ending June 30, 2021”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Discussion was held on the costs associated with cleaning and disinfecting the SAM Center and Community Room after rentals.  It was determined that both buildings are currently being cleaned with appropriate Covid-19 cleansers.  Additional discussion was held regarding the basic costs of not only cleaning, but maintaining the buildings.  Councilperson Samples will be reviewing the costs for renting the SAM Center and the Community Room and will present his findings at the August 1st Council Meeting.

Public Works Director Church provided an overview of a 5-year plan that he and City Engineer Perry Gjersvik created to keep the City of Madrid moving forward.

A Request for Approval – Change Order #005 – Absolute Concrete – Elementary School Project is tabled until cost details regarding one of the manhole adjustments can be explained.  Public Works Director Church will contact the City Engineer to investigate the costs and report back at the next meeting.

Church reported that the Dalander/Hwy 210 intersection project has been completed, as well as West 21st and Market Street. The Fairview project is almost complete with the exception of some drains and manholes that need to be raised.  The elementary school project is a little ahead of schedule with storm sewers going in this week and by end of July, weather permitting, concrete work will begin.

Police Chief Tasler began with a thank you for the citizens of Madrid.  Their support, kind words and gestures are greatly appreciated by the officers of the Madrid Police Department.  The new full-time officer, Neal Cooley has started and Officer Chad Koch has moved just south of town, allowing for more coverage hours.

A request to approve Christine Dierks to the Park Board has been tabled until the next meeting. Councilperson Shaver will reach out to Ms. Dierks and report back to the Council.

Mayor Brown opened a discussion on the Madrid Labor Day Celebration.  The Labor Day Commission is still planning the celebration with a modified format: fireworks display, mile and 5K runs, tractor pull, antique tractor show, bocce ball, horseshoes, volleyball and bags tournaments.  Don Lincoln is getting an insurance quote for the modified format and made it known that it would be written with a Covid-19 exclusion.  City Attorney Flynn is looking into the City’s liability regarding Covid-19 and the celebration.  Any decisions regarding the cancellation of the annual Labor Day Celebration are being tabled until more information is received.

Mayor Brown and Don Lincoln confirmed that the abstract for the Anheuser-Busch building has been updated and is in possession of the Larson Agency.  The small property adjacent to the Anheuser-Busch building is now owned by the City and the buyer’s representatives have been notified so that closing can be scheduled.

Motion by Councilperson Samples, second by Councilperson Shaver to adjourn the meeting at 7:41 p.m.