July 20, 2020

Click Here to download and print minutes

Madrid City Council
Regular Meeting
July 20, 2020
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding. Mayor Brown conducted the meeting via Zoom as face to face meetings cannot be held due to the Covid-19 pandemic.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

Other City Officials Present: City Clerk Mary Jo Reese and Public Works Director Scott Church.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for July 20, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

No Councilperson wished to declare a conflict of interest.

Motion by Councilperson Rigby, second by Councilperson Burich to approve the City Council meeting minutes of July 6, 2020 and the Library meeting minutes of June 9, 2020.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Shaver, second by Councilperson Rigby to approve the claims for July 20, 2020 in the amount of $ 1,045,025.72.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Mayor Brown read from a prepared statement the CDBG Grant Requirements for 2020.

Motion by Councilperson Samples, second by Councilperson Burich to approve Resolution # 02-20-21, “Resolution Setting the Date for the Sale of General Obligation Corporate Purpose Bonds, Series 2020 and Authorizing the use of a Preliminary Statement in Connection Therewith.” The 2020 bonds will be sold on August 17, and approved at the City Council Meeting that evening. The 2020 Series bonds will pay for the Fairview Drive street project, and also the water main replacement project.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Burich, second by Councilperson Rigby to approve a request for residential tax abatement for improvement made to the residence at 301 West 1st Street.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Ostrander, second by Councilperson Shaver to approve Resolution # 02-20-21, “Resolution Approving the Proposal to Vacate Alleyway, Convey Real Estate, and Obtain Perpetual Easement.” The Resolution conveys a portion of an abandoned alleyway to adjacent property owners and gives the City of Madrid a perpetual easement for a portion of East 8th Street and the sewer line which is on property not owned by the city.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Motion by Councilperson Shaver, second by Councilperson Samples to approve Change Order #5 for Absolute Concrete Construction. In the amount of $ 15,929.17. The change order allows for the installation of an additional storm drain on South Water Street for the Elementary School Project.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver                                        Motion Carried

Church advised all sewer and water work for the Elementary School Project has been completed and dirt work and grading will begin the week of July 20th. It is anticipated the project will be complete the middle of August. The finishing work for Fairview Drive will be completed when the weather cools to prevent damage to the new surface. Church explained there is a collapsed drain near 4th and Water Streets that will need to be repaired due to flooding in the area.

Councilperson Samples stated he is currently working on a project to update rental requirements at the community room. He expects to have the revisions ready for Council approval at the next City Council Meeting on August 1, 2020.

Councilperson Shaver stated he reached out to a recent volunteer for the Park Board. That person has not responded to any phone calls.

Mayor Brown advised work has begun on the Tiger Run development as well as the new Huxcom building on West 2nd Street. The transfer of the city owned property on West 2nd Street is in its final phases and should close soon.

Motion by Councilperson Shaver, second by Councilperson Samples to adjourn the meeting at 6:00 p.m.