City Council Minutes-July 16, 2018

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Madrid City Council
Regular Meeting
July 16, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Kurt Kruse presiding.

Present at Roll Call: Nate Samples, Eric Ohrt, Val Chapman, Dave Cook and Lane Shaver.

Other City Officials Present:  City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, City Attorney John Jordan, Public Works Director Scott Church, Public Safety Director Rick Tasler, Fire Chief Jim Murry, Library Director Angie Strong, Park Board Members Dualla Carlson, Jolynne Carlson and Tom Brown, and Police Officers John Mackey and Bryan Olmstead.

Motion by Councilperson Ohrt, seconded by Councilperson Chapman to approve the agenda for July 16, 2018.

Ayes:  All Present                                                                     Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Cook to open a public hearing regarding the amending Ordinance #481 “An Ordinance Amending Title 6, Physical Environment, Chapter 3, Utilities-Water and Ordinance #481 “An Ordinance Amending the City code of the City of Madrid, Iowa by Changing Title V, Human Development-Education and Culture, Chapter 1, Library Services 5-1-2, Library Trustees.  Deputy City Clerk Biegger advised that no comments from the public had been received.  Wade Thielen, 325 N Market St, approached the Council to ask that Ordinance #481, Section 6-3-17, Installation of Water Service Pipe include PEX tubing in addition to Type K copper.  Mayor Kruse asked Public Works Director Church if PEX tubing was acceptable service pipe material.  Church stated that it was, and he agreed that the wording should be changed to allow PEX tubing.  City Attorney Jordan stated that Ordinance #481 could be approved with the amendment of the PEX tubing later in the meeting.

Ayes: All Present                                                                      Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Shaver to close the public hearing.

Ayes: All Present                                                                      Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Ohrt was made to reopen the regular council meeting.

Ayes: All Present                                                                      Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Shaver to approve the City Council meeting minutes of July 2, 2018 and Library meeting minutes of June 12, 2018 by Consent Agenda.

Ayes: All Present                                                                      Motion Carried

Motion by Councilperson Ohrt, seconded by Councilperson Cook to approve the claims for July 16, 2018 in the amount of $106,331.10.

Ayes:  All Present                                                                     Motion Carried

Gary Steffen, 107 Madelyn Ln approached the Council requesting that any vote regarding the Mach/Tracs System be tabled until after the July 31, 2018 special election.

Dustin Dalton, 137 W 2nd St approached and asked that the Mach/Tracs vote be tabled until after the special election.

Lacey Ortiz, 403 S State St approached the Council to discuss the implementation of the Mach/Tracs system for the police department.  Ortiz doesn’t feel the system adequately protects our police officers and requests that we table the vote until after the election.

Tom Brown, 213 Park View Ln also feels we need more education on the Mach/Tracs system and ask that voting should be tabled until after the election.

Councilperson Samples stated he had received two emails from constituents asking that the vote be tabled until after the special election.  He also requested information from Mayor Kruse about costs for implementation of the Mach/Tracs system and wondered why no one had provided the information to the rest of the Council.  Discussion amongst the Council ensued regarding the Council’s ability to make an informed decision without all relevant data.

Tony Ortiz, 403 S State St approached to discuss his concerns regarding the Mach/Tracs system.

Steve Burich, 605 S State St stepped forward to state that there is enough dissension about Mach/Tracs that the vote shouldn’t happen.

Deb Kruse, 805 S Union St came to the Council to share her opinion on the discord being spread on social media.

Martha Furness, 609 W 5th addressed the Council, as well as the audience, regarding behavior.  She also feels that the Mach/Tracs discussions need to end.

Councilperson Samples motioned to change the request for approval of the Mach/Tracs system to a discussion of the Mach/Tracs system, seconded by Councilperson Shaver.

Ayes: Samples, Shaver            Nays: Ohrt, Chapman, Cook              Motion failed

Boone County Sheriff Deputy Andy Godzicki stepped forward to share with the Council the Mach/Tracs system and how it works.  He explained that Mach is communications software between the dispatch center and the officer.  Mach allows the system to transmit officer locations to the dispatch center for resource allocation.  Tracs is software supplied by the IDOT to streamline writing citations, charges and accident reports.  It allows the user to file electronically with the courts.

Officer Mackey approached the Council to reiterate the system is more of an email system, which the police department already uses.  He also reminded the Council that every three years a police vehicle is rotated out of use and new docking station would need to be purchased and installed in each new vehicle.

Councilperson Ohrt addressed the Council and the audience to explain some research he had done on the Mach/Tracs system.  He talked with multiple police departments with similar demographics to Madrid.  According to Ohrt, these police departments feel that the Mach/Tracs system is an advantage to any police department and would recommend the system to the Madrid Police Department.

Councilperson Samples motioned to table the request for approval for the Mach/Tracs system, seconded by Councilperson Shaver.

Ayes: All Present                                                                      Motion Carried

Public Works Director Church addressed the council regarding improvements for the SAM Center to replace the awning, siding, and windows on the front of the building and remove the entrance door to make it ADA compliant.  A grant was received for $5000 to go towards the cost of the repairs.

Motion by Councilperson Shaver, seconded by Councilperson Samples to accept the Request for Approval for SAM Center Improvements.

Ayes:  All Present                                                                     Motion Carried

Church also informed the Council that on July 10, 2018 JEO Consulting performed bridge inspection on the Main Street Bridge.  An estimate of repairs to the bridge would be around $3,500.  He also stated that a large, dangerous tree came down outside City Hall and needs to be taken out.  The tree is in Jensen Park next to the playground.  Permission was given to remove the tree at a cost $1,400.  The item will be placed on the agenda for the next Council meeting for official approval.

City Hall and the Fire Station need gutters and downspouts.  Water is running into the fire department and causing the roof to leak.  Cost estimates for City Hall are around $2,700 and the Fire Station/Community Room at $1,400.  Church will place on the next agenda.

Dependable Drain repaired fifteen storm sewer catch basins.  The storm drains are in poor condition.  Another five catch basins are washed out with voids that run underneath the roadways.

Ten box culvert/bridges over the drainage canal are in serious need of repair.  The bridges have bad joints, the fascia of the bridges is deteriorating, and there are cracks and voids in every bridge.  Estimates are about $2,000 per bridge.  The Council asked Church to try to prioritize the bridges.

Highway 17 & First St has a six-foot section of collapsed drain that needs to be tore out and relined.  Estimates are pending, but Church estimates it will expensive.  The IDOT is very concerned that a hole is opening under the roadway.

The water plant needs to install a surge protector and a generator alarm at the well site.  This will allow the wells to communicate with the SCADA system, which they do not currently do.  The cost estimate for the system is $4,500.

The job description for the public works utility worker have been posted on www.madridiowa.org and will be in the newspaper the week of July 23, 2018.

Councilperson Shaver motioned, seconded by Councilperson Ohrt to approve Resolution #01-18-19, “Resolution Closing Certain Streets during Labor Day Celebration.

Ayes:  All present                                                                     Motion Carried

Councilperson Samples addressed the Council with a Labor Day update.  Two people showed up to the Labor Day meeting with interest in being on the Labor Day Committee.  Lacey Ortiz, 403 S State St, is already volunteering with the Committee and April Hageman will be submitting a letter to be on the Committee for August.  Raffle prizes are being finalized and schedules should be out this week.

Councilperson Shaver let the Council know that Jacqueline Heidebrink of the Madrid Flower Shop is sponsoring the event again this year.  Information will be in the Madrid Register News.

Councilperson Samples stated that an amateur doubles Frisbee Golf Tournament will be held on Saturday of the Labor Day Celebration.  One-half of the entry fee proceeds will go to the Park.  Labor Day members are working with the Park Board.

Angie Strong came forward to let the Council know that the Madrid Library received its State Accreditation Certificate and the library is fully accredited until 2021 and the Library sidewalk has been repaired.  Upcoming programs: book discussion, teen after hours, Monday Movie afternoon, Robotics Club, Adult Coloring, Food Truck Friday entertainment, Story Time, Teen Sing-a-Long Movie night.

Jolynne Carlson updated the Council regarding Edgewood Park.  Maintenance is on-going in the Park.  The Park Board needs board members.  Two women have sent in requests, but Iowa code states that City Boards must be “gender balanced”.  The Council stated they could remain as active volunteers, they just couldn’t sit on the Board.

One of the Park volunteers is researching a community Farmer’s Market, as a part of the Healthy Communities Grant.  Members are reaching out to Swede Point Creamery to incorporate their Farmer’s Market, making them a VIP vendor.

Carlson stated she will be meeting with Penny Perkins regarding the Dalander Prairie.  She feels, this falls under the Park umbrella and it would be beneficial to understand the revitalization of the Prairie area so that she can inform the Park Board and Council in the future.

The Park Board has been discussing the future of rec leagues, fields, and facilities management and the need for a Parks and Recs Director to unify organizations and improve efficiencies.

The cabin fund is over $14,000, but the Park Board is still waiting on a bill from Mafco for the demolition of the cabin.  They are also working with engineers to see where adjustments can be made for the new park cabin.  The current site will be leveled and planted with grass until the new building is ready.  Current board members and volunteers are also looking a fundraiser and grant opportunities to help with the new cabin.

The Park Board is working to find a new location for the annual Lion’s Club Chicken Dinner, plans for concerts and movies in the park are researched and an updated list of completed projects, in-progress projects and pending projects is being compiled.

Motion by Councilperson Samples, seconded by Councilperson Ohrt to approve the request for Randy Pecenka for membership to the Fire Department.

Ayes: All Present                                                 Motion Carried

Fire Chief Murry informed the Council that the fire trucks are on a schedule to have the pumps tested every year.  The trip charge is shared with the Woodward Fire Department.  The approximate cost is $600 per truck.  That is being scheduled for the end of July.

Chief Tasler informed the Council that was able to get with Kaplan University and in August we will be able to schedule the simulator for training.  The Madrid Police Department will need to take a firearm instructor with them during simulator training.  Tasler will be at ILEA for training on July 25-26, 2018.  Officer Olmstead will be at a one-day class and Officer Mackey will be in a four-day class at the end of the month at ILEA.

Tasler stated he was over in two areas of the budget.  He was over budget in engineering and in equipment and radios, mostly due to the speed signal signs that were not budgeted.

Randy Dalton came forward on behalf of Planning & Zoning to discuss the preliminary plat for a new development, Tiger Run.  A special meeting will be held on Thursday, July 19, 2018 and P&Z would like to have someone from the Council sit in on the meeting.  The City Engineer has also been scheduled for that date.

City Clerk Reese presented two ordinances #481 and #482 for approval.  She stated we could have the second reading and waive the third.  City Attorney Jordan stated the Council would need a motion to amend Ordinance #481to allow Type K copper and/or PEX tubing.

Motion by Councilperson Shaver, seconded by Councilperson Samples to amend Ordinance #481, Section 6-3-17, Installation of Water Service Pipe to allow Type K copper and/or PEX Tubing.

Ayes: All Present                                            Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Ohrt to pass the second reading of Ordinance #481-An Ordinance Amending Title 6, Physical Environment, Chapter 3, Utilities-Water as amended.

Ayes: All Present                                            Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to waive the third reading of Ordinance #481-An Ordinance Amending Title 6, Physical Environment, Chapter 3, Utilities-Water

Ayes: All Present                                          Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Shaver to approve the second reading the Ordinance #482-An Ordinance Amending the City Code of the City of Madrid, Iowa, by Changing Title V, Human Development-Education and Culture, Chapter 1, Library Services, Subsection 5-1-2, Library Trustees.

Ayes: All Present                                            Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to waive the third reading of Ordinance #482- An Ordinance Amending the City Code of the City of Madrid, Iowa, by Changing Title V, Human Development-Education and Culture, Chapter 1, Library Services, Subsection 5-1-2, Library Trustees.

Ayes: All Present                                            Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Ohrt to approve Special Event Liquor Licenses – by Consent Agenda for the Flat Tire Lounge.

Ayes: All Present                                          Motion Carried

City Clerk Reese wanted to let the Council know that she would be sending out a Function Report.  It shows how the State divides out funding and that even though individual departments might be over-budget, they were balanced out by other under-budget departments.

Councilperson Samples stated other than emails and concerns regarding the Mach/Tracs debate and concern regarding the division within the community, Ward 1 has been quiet.

Councilperson Ohrt would like to see the Council meetings recordings available at the Library.  He would also like to use MadTap to let the community know when Council Meeting agendas are placed online.

Councilperson Chapman gave some information regarding fireworks across the State.  She gave an example of a pet that was brought harmed, a child who lost his life, and other’s who were harmed during the 4th of July holiday by fireworks and that is why the ordinance was passed.

Councilperson Cook stated he has had a lot of calls, text messages, Facebook commentary regarding a Facebook site in town.

Councilperson Shaver stated he had seen wonderful fireworks, outside the City limits.  He has had a great response regarding the mosquito spraying in town.

Public Works Director Church has a meeting July 25, 2018 with Manatts and Perry Gjersvik to get the 6th Street project started.

Tom Brown, 213 Park View Ln, re-addressed the Council regarding ADA compliance, Iowa Department of Human Rights, will conduct a free assessment of our buildings to make sure they are compliant.  He also made a statement regarding comments that are being made in public and on social media sites.  He would like to remind folks not be negative and asked that the Mayor not attach his name to the negativity just because he chose to announce his candidacy for Mayor on a social media site.

Councilperson Cook challenged the administrators of the Facebook site to shut it down.

Randy Dalton stepped forward to comment on fireworks on the 4th of July.  He wanted the Council to know that regardless of legislation fireworks are still being used.

Carmen Robey, 802 E 1st St, commented on the divisiveness on the town.  She feels that the Council can bring the divide together.  She feels that the Council did a “shock and awe” on the police department and City.  She would like the Council to put in writing that all our officer’s job’s will be retained.  She feels the Council needs to fix problem #1 before we move on to problem #2.

Kari Saxton, 623 E 6th St, asked about the 6th Street project.  It was explained that this project will be on 6th Street, south of Highway 17.

Motion by Councilperson Shaver, seconded by Councilperson Samples to adjourn meeting at 8:36 p.m.