City Council Minutes – July 15, 2019

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Madrid City Council
Regular Meeting
July 15, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro Tem Lane Shaver presiding.

Present at Roll Call: Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver. Nathan Samples and Tom Brown were absent.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, Library Director Angie Strong, City Treasurer Don Fatka, Park Board Chairperson Jolynne Carlson, Planning and Zoning Chairperson  Adam Ostert, Board of Adjustments member Randy Dalton and City Attorney John Flynn.

Motion by Councilperson Burich, second by Councilperson Ostrander to approve the agenda for July 15, 2019.

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest.

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve the City Council meeting minutes of July 1, 2019, the Library Meeting Minutes of July 1, 2019, by consent agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Ostander to approve the claims for July 15, 2019 in the amount of $ 86,760.09.

Ayes: All Present                                                                 Motion Carried

Don Lincoln, chairman of Friends of the High Trestle Trail and Becky Roorda, High Trestle Trail member, approached the Council to ask for approval of Resolution # 06-19-20,” Bird Friendly Community Designation” Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the Resolution. Lincoln and Roorda also shared ideas the committee has for Dalander Prairie, and advised they will be applying for a REAP grant in August 2019 which will need Council approval on August 5, 2019.

Ayes: All Present                                                                 Motion Carried.

Public Works Director, Scott Church advised the Council he received two bids for removal and haul away of the Antique Building and the Theatre building on West 2nd Street. The low bid came from Mallon Excavating at $39,750. The bid does not include asbestos testing and removal, replacing surface coverings of the empty lot, or replacement of curb and gutters. Church received a bid from Impact 7 of $3,000 to evaluate asbestos in the buildings. Money for the demolition would be used from the Local Option Sales Tax fund. City Attorney John Flynn will research how to obtain permission from the owner of a small shed which is attached to the back of the theatre building. The original owner is deceased. The Council discussed possible uses for the vacant lots once the buildings are demolished, including parking for the downtown area. Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve the bid from Mallon Excavating to demolish and haul away the theatre building and antique building contingent on findings of ownership of the attached shed from John Flynn.

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve a bid from Impact 7G to investigate asbestos removal at the antique building and theatre building.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Rigby to approve a bid from Dalton Concrete Construction to replace curb, and sidewalks on West 2nd Street after the demolition of the theatre and antique store buildings.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Shaver to set a date for bid opening of the West 1st Street resurfacing project for August 6, 2019 at 2:00 p.m.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Burich to set a date for the public hearing regarding the West 1st Street resurfacing project for August 19, 2019 at 5:30 p.m.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve an additional expense from Absolute Concrete to replace a section of storm sewer in conjunction with the Elementary School street project. The storm sewer had decayed to the point where it needed to be replaced before the new concrete was poured above. The cost of the change order is $15,341.39.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve Resolution # 02-19-20, “Resolution Closing Certain Streets During Labor Day Celebration.”

Ayes: All Present                                                                 Motion Carried

Library Director Angie Strong reported the Madrid Library will be receiving county funding for FY 19-20 in the amount of $19,300. She also reported online audio books are now linked to the card catalog at the library. Patrons can locate books available on “Bridges” through the card catalog. Upcoming programs include the NASA program at 6:30 on July 15th, book discussion, Kate Shelley Musical Preview, Family Board Game night, Make and Take Activity, Teen after Hours Event and Adult Coloring. The summer reading finale will be held on July 31st.

Jolynne Carlson, Parks and Recreation Board Chairperson reported there is an issue with animals disturbing the ground at Cassel Corner Park causing problems with the picnic tables. There was also an issue with local residents being disturbed by disk golf users retrieving their disks from residents’ yards. Signage will be placed in the area addressing the issue. She reported the Wishing Well at Edgewood Park and the water fountain at Jensen Park were not working, but have been repaired. Carlson noted several businesses have donated towards the bands and entertainment for Food Truck Thursdays. Carlson has plans to obtain a 501c designation for the parks. The designation would open up more grant opportunities. The Soccer Association has been working to construct a shed on the east side of the park. They will work with the Public Works/Parks director on the project. A soccer field needs to be regraded and re-seeded. They would like approval from the City Council to use the field purchased for the public safety building during the reconstruction of the existing field. Carlson reported on a successful swim program. The price for bus transportation will be increasing for next year. Carlson also plans to move forward with plans for a cabin at Edgewood Park.

Fire Chief Scott Maddux reported there has been 12 rescue, 2 fire and 1 water rescue since the last Council meeting on July 1, 2019. He stated the department has a new probationary member, Andrew Brown. Maddux is getting estimates for new tires for the rescue truck.

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve Resolution # 03-19-20, “Resolution Closing South State Street for Fireman’s Ball.”

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Burich to approve the use of the cul-de-sac on Southern Prairie Drive as a helicopter landing pad. Fire Chief Maddux will work with Scott Church to have the “H” painted on the pavement and add no parking signs.

Police Chief Tasler reported the recent arrest of a fugitive wanted by several other agencies. Tasler announced the full-time resignation of John Mackey. Mackey has accepted another position, but will continue part time employment with the City of Madrid. Tasler is currently considering the hiring of a full-time replacement police officer. Tasler is also working on cleaning up areas for the Labor Day Celebration.

Vanessa Heenan of the Boone Area Humane Society approached the Council to ask for changes in the City of Madrid Ordinances to allow “Trap, Neuter and Return”. This gives the humane society permission to neuter, spay, microchip, vaccinate and return to the original area, any cat that arrives at the Humane Society from the City of Madrid, that is deemed not adoptable. She stated that Madrid has many colonies of stray cats. Grants are available for the program. Heenan will supply a sample ordinance to proceed with the “TNR” policy.

Adam Ostert of the Planning and Zoning Commission and Randy Dalton of the Board of Adjustments approached the Council along with Madrid business owner Justin Rankin. Rankin asked for a variance of the building code which would allow him to place rock instead of concrete or asphalt around his storage unit on Commerce Drive. He feels concrete is cost prohibitive to his project. He is currently planning to build another storage unit, but cannot proceed forward unless the existing project is approved. Rankin is willing to concrete the handicapped area and the approach to the area. Planning and Zoning cannot change the building codes. The City of Madrid currently does not have a functioning Board of Adjustments who can decide the matter. Councilperson Rigby did not have a problem with using rock as long as it did not create dust. Attorney John Flynn advised the Planning and Zoning Commission cannot approve a variance and there is currently no active Board of Adjustments. The matter has been tabled until a Board of Adjustments can be created by obtaining one more member.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve Resolution # 04-19-20, “Resolution Amending the Rate for Water Utility.”. Beginning with the July 30, 2019 billing, water rates will raise by 10%.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve Resolution # 05-19-20, “Resolution Amending the Rate for Sewer Utility. “The Resolution raises the rate for sewer usage by 5% beginning July 30, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Shaver to approve a five-year tax abatement to the owner of 613 S. Greene Street.

Ayes: All Present                                                                 Motion Carried

The Council considered Resolution # 07-19-20, “Resolution Reformatting Select Sections of Madrid Code of Ordinances. “The Resolution cleans up some grammatical errors and edits to Ordinances 1-1-3, 1-1-4, 1-1-5, 1-1-6 and 1-1-7. The Council could not come to an agreement as it could not be determined by those present if at the work group function was correctly advertised to the public. Ordinance # 07-19-20 along with the first reading of Section 1-1-8 were both tabled until a second work session can be held to discuss the changes. The meeting is scheduled for Saturday, July 27th at 8:00 A.M.

Motion by Councilperson Burich, seconded by Councilperson Rigby to approve the hiring of Simmering-Cory to proceed with writing and administering a CDBG grant for the City of Madrid.

Ayes: All Present                                                                 Motion Carried

The Council discussed renewing its membership in the Region XII Council of Governments at a cost of $3,318.62. The Council decided not to renew the membership at this time, as services offered by the Region XII Cog are available from other sources.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the renewal of liquor license for Pancho Villa Restaurant.

Ayes: All Present                                                                 Motion Carried

Martha Furness, chairperson of the Senior Activities Commission reported Pinkie Gibbons has formally resigned from the management of the Senior Center, however will continue as a consultant. The group is currently working on a mission statement, and is considering changing the name of the center to “Madrid Social Center”.

Don Lincoln of 1672 334th Road sharing renderings of the “Bird Friendly” community program. The sketches show what Dalander Park could look like when fully developed as a bird friendly area.

Jolynne Carlson suggested using the land currently occupied by the theatre and antique building on West 2nd street as city parking with metered parking spaces, should those buildings be demolished.

Lane Shaver updated the Council on communication with HuxCom on bringing fiber optics to Madrid. HuxCom is currently asking residents of Madrid to reply to a survey of interest in the matter.  A link to the website is located on the Madridiowa.org website. HuxCom needs between 400 and 500 commitments from Madrid residents in order to bring fiber optic internet access to the town.

Motion by Councilperson Rigby, seconded by Councilperson Shaver to adjourn the City Council Meeting at 7:19 p.m.