City Council Minutes – January 7, 2019

Click here to download and print minutes

 

Madrid City Council
Regular Meeting
January 7, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander and Chuck Rigby and Lane Shaver

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Scott Maddux, Planning and Zoning Board Member Randy Dalton, City Treasurer Don Fatka and City Attorney John Flynn.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the agenda for January 7, 2019 with the amendment to add under 9.) Department Reports, under g.) Administration, add # 11, – Resolution #18-18-19B, “Resolution Authoring the Sale of City Owned Property.”

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest with any agenda item.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to open a Public Hearing regarding Resolution # 18-18-19B.

Ayes: All Present                                                                 Motion Carried

No members of the public wished to speak regarding the resolution, and no correspondence was received at City Hall regarding the matter. Motion by Councilperson Samples, seconded by Councilperson Rigby to close the public hearing.

Motion by Councilperson Samples, seconded by Councilperson Burich to approve the City Council Meeting Minutes of December 17, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve the claims for January 7, 2019 in the amount of $ 143,338.55.

Ayes: All Present                                                                 Motion Carried

Don Lincoln of Larson Agency advised the Council the city insurance coverage would be renewed in April 2019. The City’s fire department rating has been upgraded from a 7 to a 5, which shows an improvement in fire department quality.

Travis Risvold, president of Madrid Area Chamber of Commerce reported on the recent Christmas lighting contest and advised MAC will be participating in a bike expo in Des Moines on January 26th. Risvold expects to move the MAC office from its current location at the Madrid Historical Society to the Senior Center on State Street this month. MAC is currently working on its yearly budget and events planning for the upcoming year. The annual banquet will be held on April 6, 2019 at Snus Hill Winery.

Scott Church reported he applied for and received a grant of signage and road cones from the Iowa Local Technical Assistance Program. The value of the grant is approximately $3,000.

Motion by Councilperson Burich, second by Councilperson Samples to approve the appointment of Lacey Ortiz to the Madrid Labor Day Board.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve the use of city owned property on Southern Prairie Drive for the truck pull which will be held in conjunction of the Labor Day Celebration.

Ayes: All Present                                                                 Motion Carried

Angie Strong updated the Council on upcoming programs, including Pages for All Ages, Pinterest Party, Family Board Game night, January movie night showing the Incredibles, Puppet Show performance, Chess Club, and Early Out Lego day.

Scott Maddux advised the Council of new appointments for the Fire Department. Jim Terrell will be Assistant Fire Chief, Adam Ostert is Fire Captain, Randy Pecenka is Rescue Captain and Truen Olsen is Rescue Lieutenant. He stated Jim Murry and Rick Tasler will still be heading the committee for the proposed Public Safety Department. Rob Glauner was brought into the department as a full member. He also noted the tanker truck has been repaired and is fully functional. Maddux stated the department will be working to obtain grants to purchase needed fire equipment.

Rick Tasler advised the Council of training updates including a Legal Liability for Law Enforcement class at ILEA on January 26th, March 25, 26 and 27th, Officer Mackey will be attending a class for Drug Interdiction Tactics for Rural Officers.

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the Body Cam Policy presented by Chief Tasler. Mayor Brown stated the Lexipol system is fluid, and changes will be made to all police department polices as legislative decisions are made. Tasler stated the policy was taken directly form Lexipol and changes were not made except to adapt to the City of Madrid verbiage.

Ayes: All Present                                                                 Motion Carried

Mayor Tom Brown read the first reading of the following Ordinances:

Ordinance # 484, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, Pertaining to the Policy and Administration of Ordinances, Title II, Chapter 2. Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the first reading of Ordinance #484.

Ayes: All Present                                                                 Motion Carried

Ordinance # 485, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by Adopting the Terms of this Ordinance Which Establishes a Senior Activities Commission. Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the first reading of Ordinance # 485,

Ayes: All Present                                                                 Motion Carried

Ordinance # 486, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by Adopting the Terms of this Ordinance Which Establishes the Parks and Recreation Commission.” Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve the first reading of Ordinance # 486.

Ayes: All Present                                                                 Motion Carried

Ordinance # 487, “An Ordinance Amending the Code of Ordinances of the City of Madrid, Iowa, 2018, by adopting the Terms of this Ordinance Which Establishes the Labor Day Commission.” Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the first reading of Ordinance # 487.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve a request for tax abate for a garage at 328 N. Main Street.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve tax abate for a garage built at 303 E. 8th Street.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve a request for tax abatement for a building erected at 109 Commerce Drive.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Shaver to approve a payment in the amount of $10,000 to Bowman and Miller for the fiscal year 17-18 audit.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve a records retention policy for the City of Madrid. The policy will be placed as information on the madridiowa.org website to guide persons wishing to make a Freedom of information Act records request. Mayor Brown was asked whether he expects policies be brought before the Council. Nancy Christenson stated policy changes cannot be made in private, and the Council should be kept informed.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve a request for renewal of liquor license and change of ownership request for Dollar General Store.

Ayes: All Present                                                                 Motion Carried

City Attorney John Flynn advised he reviewed the complaint by Nancy Christenson against Public Safety Director Rick Tasler. Christenson felt that Tasler’s earlier comments on social media violated her First Amendment rights. Flynn feels there was no violation and wrote a letter to Christenson explaining his decision.

Flynn also advised he has reviewed the information regarding negative comments made by Tasler on Social Media regarding the Madrid Register News. He stated he consulted with First Amendment attorney’s and reviewed the City of Madrid Social Media Policy when making his decision. He feels the social media policy may be unconstitutional and has asked the Council to review and edit the policy. He feels the situation between Tasler and Jenn and Ken Williams, owners of the Madrid Register News was a matter of misunderstanding. He stated that Tasler handled the situation poorly, he should not be reprimanded by the Council for his social media post.

Councilperson Ostrander commented he has received several complaints regarding the condition of sidewalks in his ward and would like to walk through those areas with Scott Church when the weather warms. Church reminded him that sidewalks adjacent to private property are the responsibility of the homeowners. The Council agreed that city resources should not be used to improve those sidewalks.

Kurt Maddux of 2272 T Avenue, Madrid, advised the Council he has represented the City of Madrid on the Boone County 911 Board since the 1980’s. He reported the County has purchased a new radio system for 3.3 million dollars. The system includes 166 portables and 77 mobile radios which are currently being programmed. Transmission sites have been changed to Woodward, Boxholm, and Ames. The County hopes to roll out the radio system in March 2019. The board purchased three new consoles for the Boone County Sheriff’s department at a cost of $ 339,000.

Don Lincoln, 1672 334th Road, Madrid, approached the Council to advise several potential home sales have fallen through because of the potential buyer’s perception of the condition of several decrepit areas of the City. He asked that the Council consider having a cleanup day to help remove some of the accumulated trash on private property. He stated that while property owners have rights as to how their property looks, adjacent property owners also have rights when it affects their property values. Mayor Brown feels the City is beautiful and he is proud of the town.

City Clerk, Mary Jo Reese advised the Council the next budget workshop is scheduled for January 26th at 9:00 A.M. The public is invited to attend.

Motion by Councilperson Shaver, seconded by Councilperson Ostrander to close the City Council Meeting at 6:42 p.m.