City Council Minutes – January 4, 2020

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Madrid City Council

Regular Meeting

January 4, 2020

10:00 a.m.


The City Council meeting was called to order at 10:01 a.m. with Mayor Tom Brown presiding.


Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.


Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Fire Chief Randy Pecenka, Police Chief Rick Tasler, City Treasurer Don Fatka, City Attorney John Flynn and Senior Associates Commission Chairperson Martha Furness.


Motion by Councilperson Shaver, second by Councilperson Rigby to approve the agenda for January 4, 2020 with the following amendment: Under 8.) Department Reports, under g.) Administration, add 3.) Set Date for Public Hearing Regarding FY 20-21 Budget.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


No Councilmembers declared a conflict of interest.


Motion by Councilperson Rigby, second by Councilperson Burich to approve the City Council meeting minutes of December 16, 2019.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Motion by Councilperson Samples, second by Councilperson Ostrander to approve the claims for January 4, 2020 in the amount of $ 79,527.06.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Abby Gilroy and Greg Hayes addressed the Council concerning city-owned property at 246 West 2nd Street in Madrid. Their development corporation would like to partner with the City of Madrid to renovate the property into office and retail space. They would like to set a public hearing date to transfer the property to their corporation. Councilmembers commented that they would like to see the building renovated. The listing agent for the property, Don Lincoln stated he has two more showing for the property scheduled in the next week.


Don Lincoln representing Friends of the Trail reported the group received a recent donation of $2,000 donation from the Jensen Trust. Projects being planned for the upcoming year include moving the Coal Mine replica to just below Jensen Park and adding steps from the park to the display. There are plans to have Rollie Berg create a canopy for one of the picnic tables at the Dalander Park Trailhead. More canopy’s may be done in the future. The group also plans to move the coal miner display from the current Highway 17 location to Dalander Park. They also plan to add “miles to bridge” markers every half mile along the bridge. A major project will be the REAP Grant project at Dalander Park and the Dalander Park prairie.


Mark Schneider, Executive Director of the Iowa Arboretum approached the Council to remind them and the public of the great informational and recreational asset that the Iowa Arboretum is to the community of Madrid. He asked for the City of Madrid’s monetary support for the upcoming Fiscal Year.


Public Works Director Scott Church stated the 2005 Chevy 2500 pickup truck owned by the City  sold at auction for $7,150. He reported that public works employee Sue Wright recently received her CDL license. All public works employees now have a CDL license. He also reported the Iowa DNR  are happy with the improvements recently made to the water treatment plant and the new main recently installed. They are no longer requiring a secondary water main.


Fire Chief Randy Pecenka reported the rescue unit has been repaired and is back in operation. He is currently working on call volume for the year and will report the results at a later date. He reported fire gear is currently up to date.


Police Chief Rick Tasler updated the Council regarding maintenance for the vehicles. Tasler is hoping to hire a fourth full time employee for fiscal year 20-21.


Jason Springer, developer of the proposed Tiger Run sub-division approached the Council to discuss the possibility of financial incentives to make the sub-division possible. Springer stated he intended to build a quality addition, starting with custom homes, and is being careful about the builders he chooses to build within the development.  City Clerk Mary Jo Reese advised Springer is asking for $803,362.71 in TIF rebates to build the infrastructure for Tiger Run. The City would collect another approximately $472,000 would go into a low to moderate income fund which has been established by the City. Those funds would be used to help low to moderate income homeowners improve their property. A conservative estimate is that the TIF rebate would break even in 10 years and no further TIF would be collected. Springer feels that more houses would be built a faster rate. That scenario would allow the TIF to be paid off earlier. He hopes to have all 37 houses built within 5 years as his lots will be priced below market value of other building lots in the area. Springer made it clear that maintenance of a retention pond planned for the development would be maintained by a home owners association and will never be the responsibility of the City of Madrid. Motion by Councilperson Samples, seconded by Councilperson Burich to approve TIF in the form of TIF rebate for the Tiger Run Development.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Mayor Brown announced he is appointing Nate Samples, Marvin Ostrander and himself as members of a committee to enter into union negotiations as the current union contract will expire on July 1, 2020. Motion by Councilperson Rigby, seconded by Councilmember Shaver to approve the appointments.

Ayes: Samples, Burich, Ostrander, Rigby, Samples          Motion Carried


Motion by Councilperson Shaver, seconded by Councilperson Samples to set a public hearing for the FY 20-21 budget on January 20, 2020 at 5:30 p.m.

Samples, Burich, Ostrander, Rigby, Samples                    Motion Carried


City Attorney John Flynn updated the Council and public regarding progress being made to acquire the abandoned property that is attached to city owned property at 246 West 2nd Street. The property is currently part of an estate. No heirs of the estate have come forward to claim the property. He will proceed with legal steps to have the property transferred to the City of Madrid.


Martha Furness of the Senior Activities Commission reported she is currently developing ideas for new programs for the seniors who frequent the Senior Activity Center. The Commission is also deciding how to use donations to upgrade the facility. She stated the facility is being used by rentals and local groups.


Dualla Carlson of the Cabin Fund committee asked the Council how to proceed with plans to replace the cabin at Edgewood Park. Mayor Brown advised he will speak with her about the issue, and recommended community input about any decision. She is in favor of replacing it with another log cabin.


Councilperson Burich commented he had received some complaints about fireworks on New Year’s Eve. Chief Tasler stated the police department did not receive any complaints regarding that issue.


City Clerk Mary Jo Reese asked the Council to set a date for a budget workshop. It was decided to schedule the workshop for February 1, 2020 at 8:00 a.m.


Motion by Councilperson Shaver, second by Councilperson Rigby to adjourn the meeting at 11:30 a.m.