City Council Minutes – January 20, 2020

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Madrid City Council

Regular Meeting

January 20, 2020

10:00 a.m.

 

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

 

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander, Chuck Rigby and Lane Shaver.

 

Other City Officials Present: City Clerk Mary Jo Reese, Police Chief Rick Tasler and City Treasurer Don Fatka.

 

Motion by Councilperson Shaver, seconded by Councilperson Rigby to approve the agenda with the following changes; Under 9.) Department Reports, under a.) Public Works, delete 1.) and under b.) Administration, delete 10.).

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

No one from the public attended the public hearing.

 

Motion by Councilperson Rigby, seconded by Councilperson Shaver to open a public hearing regarding the Budget Tax Approval. Motion by Councilperson Samples, seconded by Councilperson Ostrander to close the Public Hearing.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver

 

Motion by Councilperson Ostrander, seconded by Councilperson Burich to open a public hearing regarding environmental review for the State Revolving Fund Loan being sought in conjunction with the Wastewater Treatment Plant project the Council read a report received from Mike Sullivan of the Iowa Department of Natural Resources which indicated there would be no significant environmental impact from the project. No persons in attendance wished to comment on the matter. Motion by Councilperson Shaver, seconded by Councilperson Burich to close the public hearing.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

No Councilpersons declared a conflict of interest.

 

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve the City Council Meeting Minutes of January 4, 2020, Labor Day Meeting minutes of August 27th and October 29, 2019 and Library meeting minutes of December 10, 2019 by consent agenda.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve the claims for January 20, 2020 in the amount of $11,883.03.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Jennifer Ackerson with Mi Tech, a company working with of Alliant Energy approached the Council to ask for an easement onto a parcel of land owned by the City. Alliant Energy plans to place a power box in an alleyway between East First Street and East Second Street. Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve the request.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motioned Carried

 

Motion by Councilperson Burich, seconded by Councilperson Ostrander to approve a renewal of liquor license for Madrid VFW Post 5060.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Ostrander, seconded by Councilperson Rigby to approve a renewal of liquor license for Dollar General Store # 12903.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

The Council considered Resolution # 25-19-20, “Resolution Adopting Code of Conduct.” Motion by Councilperson Samples, seconded by Councilperson Burich to adopt the resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Samples, seconded by Councilperson Ostrander to adopt an “Equal Opportunity Policy Statement”.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Shaver, seconded by Councilperson Rigby to adopt an “Excessive Force” policy.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Burich, seconded by Councilperson Rigby to adopt a “Residential Anti-Displacement and Relocation Assistance Policy”.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

The Council reviewed Resolution # 26-19-20, “Resolution Adopting a Procurement Policy,” Motion by Councilperson Rigby, seconded by Councilperson Samples to approve the policy.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Motion by Councilperson Ostrander, seconded by Councilperson Samples to adopt an “Affirmative Fair Housing Policy.”

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

All six of the aforementioned policies and Resolutions are being approved as necessary documents to collect funding from a recently awarded CDBG Grant.

 

The Council reviewed Resolution # 28-19-20 “Approval of the FY 20-21 Maximum Property Tax Dollars”

City Clerk Mary Jo Reese advised that due to an increase in taxable real estate values during the last fiscal year the maximum increase amount the City of Madrid would be requesting would be two cents per $1000 of valuation. The maximum tax levy for FY 19-20 is $13.15715 and the max levy for FY will not exceed $13.17367. These amounts do not include the debt service levy. Motion by Councilperson Ostrander, second by Councilperson Rigby to approve the Resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

The Council considered Resolution # 29-19-20, “Resolution Setting Date for a Public Hearing on Designation of the Expanded Madrid Urban Renewal Area and on Urban Renewal Plan Amendment.”

The resolution sets a public hearing for February 17, 2020 at 5:30 p.m. to allow the public to comment on the city’s proposal to add “Tiger Run” to the existing Urban Renewal Plan. Motion by Council Ostrander, seconded by Councilperson Samples to approve the resolution.

Ayes: Samples, Burich, Ostrander, Rigby, Shaver              Motion Carried

 

Mayor Brown advised Freedom of Information act filing with the Iowa Public Information Board was tabled by that board until their next meeting. Mayor Brown suggested adding a line account to the account system to track dollars spent fulfilling Freedom of Information Act requests. He also suggested the City increase the line item for Legal Representation due to the increased expenses.