City Council Minutes – January 15, 2018

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Madrid City Council
Regular Meeting
January 15, 2018
5:30 p.m.

The City Council meeting was called to order at 5:32 p.m. with Mayor Dirk Ringgenberg presiding.

Present at Roll Call: Nate Samples, Val Chapman, Dave Cook, and Kurt Kruse.  Lane Shaver was absent.

Other City Officials Present: Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Police Chief Rick Tasler, Library Director Angie Strong, City Treasurer Don Fatka, City Attorney John Jordan, and Fire Chief Jim Murry.

Motion by Councilperson Kruse, seconded by Councilperson Samples to approve the agenda for January 2, 2018.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Chapman, seconded by Councilperson Samples to open the public hearing at 5:33 p.m. regarding Resolution #17-17-18A, “Resolution Regarding Proposal to Convey Real Estate.”  The two lots are located at the end of North Water Street and are planned to be sold to Brent Hansen for future development.  Heidi Loomis, 433 North Water Street, Dave Hellickson, 102 East 9th Street, and Frank Vander Broeck, 439 North Water Street all came forward to address their concerns regarding the sale of the two empty lots on North Water St, currently owned by the City.  Loomis and Hellickson stated that those two lots flood. They are concerned that building on the lots it will cause drainage issues with the rest of the neighborhood. Vander Broeck presented a letter from Karen Bollie, 422 N. Water Street, for the Council to read.  She also stated that the lots flood and that all of the new homes in the area are on the same 6” sewer line. She feels there should be no more homes linked to that sewer line.  Bollie also addressed the amount of traffic using the dead-end street with no way for the traffic to turn around.  Mayor Ringgenberg thanked the residents for coming forward with their concerns.
Motion by Councilperson Cook, seconded by Councilperson Samples to close the Public Hearing at 5:49 p.m.

Ayes: All Present                                                                 Motion Carried
Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve the City Council Meeting Minutes of January 2, 2018 and the Library Meeting Minutes of December 12, 2017 by consent agenda.

Ayes: All Present                                                                 Motion Carried
Motion by Councilperson Chapman, seconded by Councilperson Cook to approve the claims for January 15, 2018 in the amount of $ 85,656.77.

Ayes: All Present                                                                 Motion Carried

Councilperson Chapman shared copies of a proposed chicken ordinance to the Council members and asked that they review the document for discussion at a later council meeting.

Don Lincoln advised that the Main Street Trailhead will be the focus of the Friends of the Trail this year.  They are discussing creating a replica coal mine entrance on the north side of the trail and adding some landscaping along the entrance, along with some railroad tracks and a replica coal car.  They are hoping to provide information directing riders to the Madrid Historical Museum to learn more about our coal miner history.

Taylor Johnson from Bowman and Miller CPA firm, addressed the Council with the City’s Audit Results.  Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve the Independent Auditor’s Report dated June 30, 2017.

Ayes: All Present                                                                 Motion Carried
Library Director Strong announced that she has submitted her budget information to the City.  She also stated that she and Steph Fogarty will be taking online classes for continuing education.  Forgarty will be creating some online summer webinars and Strong will be focusing on administrative work.  The library applied for an $800 grant from Lowery Trust to purchase interactive infant and toddler items. Michael Scott, State Librarian, will be coming to the Library on February 8th at 1:30.  Upcoming programs are Adult Coloring, Chess Club, Early Out Movie, and Qubetto Intro for Preschoolers.

Jim Murry stated that the Madrid Fire Department was awarded a $15,000 grant to be used towards the purchase of a replacement Lifepak. They are checking to see if the grant can be spent on a refurbished Lifepak. Madrid Fire Department applied for a grant from Firefighter’s Assistance to be used towards gear and supplies.

Police Officer Mackey shared with the Council that the camera system for the Chevy Tahoe police vehicle was delivered. Arrangements are being made to have the camera system installed.

Scott Church reminded the community of Madrid’s Snow Ordinance.  The ordinance is in affect whenever snowfall is 1.5” or more.  Cars must be moved off city streets for improved plowing and street maintenance.  Church also reported that the new SCADA system has been installed at the water plant.

Motion by Councilperson Cook, seconded by Councilperson Samples to approve Resolution #17-17-18A, “Resolution Regarding Proposal to Convey Real Estate.” This resolution allows for the sale of two city owned lots at the far end of North Water Street.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Chapman to approve Resolution #18-17-18, “Street Lighting Resolution.”  This resolution calls for the placement of two streetlights, one located at the corner of Maple Ridge Drive and Jonathan Drive and a second on the north end of Jonathan Drive.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Samples to approve Resolution #19-17-18 “Resolution Appointing City Officials.”

Ayes: All Present                                                                 Motion Carried

Councilperson Kruse updated the Council on the availability of Madrid’s website hosting all city employee emails.  The emails would be created with the extension @madridiowa.org.  The City would need to create and maintain a minimum of 20 emails.  In addition, web and smart phone access would be available.

Councilperson’s Samples and Kruse had positive comments regarding snow removal within the City.  Councilperson’s Chapman and Cook had nothing to report.
Motion by Councilperson Kruse, seconded by Councilperson Cook to adjourn the City Council Meeting at 6:40 p.m.