City Council Minutes – February 4, 2019

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Madrid City Council
Regular Meeting
February 4, 2019
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander and Chuck Rigby and Lane Shaver

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, Public Safety Director Rick Tasler, Library Director Angie Strong, Fire Chief Scott Maddux, Rescue Captain Randy Pecenka, City Treasurer Don Fatka and Labor Day Board Chairperson Lacey Ortiz.

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the agenda for February 4, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Burich to open a public hearing to discuss Ordinance # 488, Planning and Zoning, and Ordinance #489, Board of Adjustments.

No members of the audience wished to speak regarding the two ordinances.

Motion by Councilperson Samples, seconded by Councilpreson Rigby to close the public hearing.

No Councilmembers declared a conflict of interest with any agenda item.

Motion by Councilperson Ostrander, seconded by Councilperson Samples to approve the City Council meeting minutes of January 21, 2019, the Library meeting minutes of December 11, 2018, and the Planning and Zoning meeting minutes of January 10, 2019 by consent agenda.

Ayes: All Present                                                                 Motion Carried

Denise Moore of 2267 S. Avenue, Madrid, approached the Council to clarify an issue from the City Council meeting of January 21st, stating the City Council does not need to approve the appointment of a chairperson to a board or commission. Mayor Brown stated Lacey Ortiz had specifically asked for the Council’s approval of her appointment.

Moore advised she had surveyed 18 cities regarding the formation of working groups for Council members, and members of the community. She has received responses from 6 cities and would like to share the information at the next City Council meeting on February 18, 2019.

Nancy Christensen of 2267 S. Avenue reported the Ordinance regarding chickens, and an updated ATV ordinance are nearly complete. She found many discrepancies in the current ATV ordinances and is working to eliminate those issues.The current ordinances do not address all types of motorized and unmotorized vehicles which also need to be addressed in the updated ordinance. She feels the ordinances will be ready for review at the next City Council meeting on February 18, 2019.

Travis Risvold, president of the Madrid Area Chamber of Commerce reported they sponsored a tent recently at the Bike Expo. The tent was shared with the Boone County trails group. The MAC office was moved from it’s former location at the Madrid Historical Building to the Senior Activities Center on State Street. Risvold reported the City Wide Garage Sale date is set for the first Saturday in May. MAC will be sponsoring food truck nights at Jensen Park. They are currently soliciting opinions from the public, whether to hold the events on Thursday or Saturday nights, May through August. Risvold also discussed holding business development classes for members of MAC or the public wishing to obtain that type of information.

Public Works Director Scott Church asked the Council to approve the hiring of Josh Woodard as the new public works employee. Motion by Councilperson Ostrander, seconded by Councilperson Buricho approve the hiring. Woodard’s hire date will be February 19, 2019.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Rigby to approve the following FY 20 capital projects and funding for the projects:

  • Elementry School Reconstruction Project -$1,219,173
  • Hwy 210 – Locust Street Intersection Improvements – $54,504 (80% DOT funds)
  • West 1st Street Overlay – Dalander to Locust – $124,720.
  • Start WWTF and Storm Water Upgrade Projects – $5,583,983 (mandated by DNR)
  • Edgewood Park Roadway and Parking Overlay – $102,500

Ayes: All Present                                                                 Motion Carried

The Council discussed who carries the liability for cost of main and water line repairs in the Reddish Addition West of Madrid. Madrid supplies water to the area, however the residents are responsible for the water lines, as the development is outside of the Madrid city limits. Reddish Addition residents currently pay 25% more for water being county residents. Mayor Brown asked administration to calculate costs and revenue from that area and report back to the Council at the meeting on February 18, 2019.

Lacey Ortiz, Madrid Labor Day Chairperson reported the January 22nd meeting was cancelled due to inclement weather. She also stated donation request letters for the 2019 Labor Day Celebration have been mailed. The next meeting for the committee will be held on February 5th at City Hall. She also advised the Council of the Labor Day email address which is laborday@madridiowa.org.

Library Director Angie Strong advised the database currently known as Learning Express is changing vendors and will be called Brain Fuse. Strong will be attending a learning session for the new database and will be training staff and reporting back to the Library Board on the program. She reported all holiday closings for 2019 have been set by the board. She will advise the Council as each holiday approaches.

Agenda items to approve Park Board member applications were tabled at the request of the Park Board Chairperson, Jolynn Carlson. The next Park Board meeting will be held on February 12, 2019 at 5:30 in City Hall.

Mayor Brown explained a notice has been placed on the madridiowa.org website asking that anyone interested in applying for the Park Board, Labor Day Commission or Senior Activity Commission to do so by February 20, 2019. Applications can be found on the webite, or can be placed with the City Clerk. This information is in accordance with the current City of Madrid Ordinances.

Rescue Captain Randy Pecenka reported Boone County has been awarded a grant for Lucas device. Madrid will be the fourth recipient in Boone County to receive the CPR device which is valued between $16,000 and $24,000. He will be attending training for the device, after which he will train the EMS members in Madrid.

Fire Chief Scott Maddux reported there have been four rescue calls and three fire calls since the last City Council Meeting two weeks ago. There was one mutual aid call. Five members will be attending fire school on February 23rd and 24th. The next business meeting for the Fire/Rescue Department will be  held on February 6th at 7:00 p.m.

Public Safety Director Rick Tasler advised the police vehicles are being outfitted with the new Boone County radio systems. The work will be completed within the next two weeks. He stated all vehicles will also be receiving service and oil changes.

Tasler stated he will be convening with Councilperson Rigby and Grant Titus to complete the ATV Ordinance which he will present to the City Attorney and then to the Council at the meeting on February 18th. He stated the they had started the ordinance weeks previously. Reese indicated Nancy Christensen had nearly completed the new ordinance, however Tasler stated that “Anything having to do with public  safety, goes through Public Safety.” He stated it was discussed during the meeting on January 18th that he would be doing the ordinance. Christensen stated the problem is not only with the ATV ordinance. Tasler stated “ Everything goes through Public Safety. No one has any say in Public Safety, everything will be brought through me, and no one else.”

Mayor Brown read Ordinance #488,”An Ordiance Amending the Code of Ordiances of the City of Madrid, Iowa, 2018, by Adopting the Terms of this Ordinance which Establishes the Planning and Zoning Commission.” Motion by Councilperson Samples, seconded by Councilperson Burich to approve the second reading of the ordinance. There was discussion concerning how to handle the board if it does not have the required seven members. Councilperson Samples asked to change the ordinance to read “5-7 persons.” Christensen stated the board by law is allowed to operate with at least three members which is a quorum.She advised there is nothing in law that prohibits the ordinance from stating 5-7 persons. She also discussed that members of the board must be from within the city limits of Madrid.

Ayes: All Present                                                                 Motion Carried

Mayor Brown read Ordinance # 489, “ An Ordinance Amending the Code of Ordinances of thes City of Madrid, Iowa, 2018, by Adopting the the Terms of this Ordinance which Establishes the Board of Adjustment.” Motion by Councilperson Ostrander, seconded by Councilprson Samples to approve the second reading of the Ordinance.

Ayes: All Present                                                                 Motion Carried

City Clerk, Mary Jo Reese, advised she is currently working on the budget and plans to set the public hearing for the budget on the 18th of February, for a public hearing to be held on March 4th.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the appointment of Martha Furness to the Senior Activities Commission. Furness introduced herself to the Council, and explained her experience in working with senior issues and activities.

Kurt Kruse of 805 S. Union Street approached the Council to inquire how the snow ordinance worked during the recent snow storm. Scott Church stated Veterans Square is an issue, but he works with Chief Tasler to move the vehicles. There was much discussion on how the process could be improved. Don Lincoln of 1672 334th Rd, Madrid, commented there is always going to be a problem with Veterans Square, as there is really nowhere for those people to move their cars.

Councilperson Samples commented on the effieciency of the snow removal during the last couple storms. Councilperson Rigby commented on the kindness and friendly attitude of people in Madrid during a recent fund raiser he attended. Mayor Brown stated he recently attended the Conference Board for the Assesor’s office. They reviewed the budget for the Board of Assessors. Brown also advised of an upcoming meeting with the Boone County Sheriff and Boone County Attorney to discuss open records request. He will also be attending an upcoming meeting of the Lowrey Foundation. He advised he has heard from the Board of Supervisors that QF Lane will be paved with an asphalt overlay during the upcoming summer.

Motion by Councilperson Samples, seconded by Councilperson Shaver to adjourn the City Council meeting at 6:52 P.M.