December 5, 2017

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Madrid City Council
Regular Meeting
December 5, 2017
5:30 p.m.

The City Council meeting was called to order at 5:32 p.m. with Mayor Dirk Ringgenberg presiding.

Present at Roll Call: Val Chapman, Dave Cook, Lane Shaver, and Kurt Kruse. Steve Burich was absent.

Other City Officials Present: City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, Public Works Director Scott Church, City Treasurer Don Fatka, Police Chief Rick Tasler, Fire Chief Jim Murry, Library Director Angie Strong, and Park Board Member Dualla Carlson.

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve the agenda for December 5, 2017.
Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Cook to open the public hearing regarding Ordinance #479, “An Ordinance Amending the City of Madrid, Iowa, by Amending Chapter 48 (Fireworks).

There was no one present to speak at the hearing regarding the proposed ordinance. The City Clerk advised she had received no correspondence at City Hall regarding the issue. Motion by Councilperson Chapman, seconded by Councilperson Shaver to close the public hearing at 5:35 p.m.

Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve the City Council Meeting Minutes of November 20th, 2017.
Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Kruse to approve the claims for December 5, 2017 in the amount of $ 27,977.87.
Ayes: All Present                                                                 Motion Carried

Erich Kretzinger representing Habitat for Humanity approached the Council to report on the completion of the Habit for Humanity house in Madrid. He thanked the Council for monetary assistance which allowed Habitat to purchase a lot in Madrid on which to build the home. He thanked the residents of Madrid for welcoming Habitat into the community, and for their help in building the home. An unusual situation occurred when a family approved to purchase the completed home exited the program, leaving a handicap accessible home without a potential owner. A Madrid resident who was recently disabled was able to purchase the home and is now occupying the residence. Kretzinger stated Habitat for Humanity will be building a new home in 2018. In 2019, they will be doing a home repair project, and he hopes to repair properties that are owner occupied in Madrid.

Becky Mataya, Pat Cronk and Jennifer Williams, representing the Wanda and Irwin Jensen Trust, presented the Council with several donation checks. A check in the amount of $1,500 was given to for the maintenance of Jensen Park, $2,500 for landscaping of the Main Street trailhead entrance, and $1,000 to the Fire Department building fund.

Dustin Dalton of 137 West 2nd Street asked the Council to explain the source of available funds he thought existed for extra projects in the city. The mayor explained that money, if applied for, could only be used for drainage. He also explained the budget process to Dalton, and that any road projects would need to be included in the budget. Mayor Ringgenberg also stated that the City of Madrid follows state law regarding bidding and quote requirements for projects. He explained that potential projects are brought before the Council for consideration. Dalton explained he is currently trying to learn the bidding process, and feels that costs could be lowered if the bidding cap was lowered, creating a larger bidding pool. He explained he is insured, but not bonded, to do any restoration project. Mayor Ringgenberg suggested he speak with Public Works Director Scott Church if he has any uestions about the bidding process, or projects coming up for bid. He asked that someone from the Council, the Mayor, or Church meet with him to discuss his questions. He expects a panel of people to meet with him and provide education. Mayor Ringgenberg stated if he has specific question he should eet with Church. If Church can’t answer his question, then he can bring the issue before the Council. Dalton said he does not want to talk to Church “off the record”. He wants to talk to the entire Council.

Jeremy Walters of 516 West 4th Street approached the Council to present a petition signed by wenty residents who are opposed to proposed Ordinance #479 regarding the use of fireworks. He stated that although he only got twenty signatures, many other residents did not sign who were also opposed to the ordinance.

Library Director Angie Strong reported 336 people attended the open house held in conjunction with the Holiday Extravaganza. She recently attended a County Supervisors meeting and will be told in March 2019, the amount of state funding the library can expect to receive. Upcoming programs include Pinterest, movie night, chess, robotics, and early out cookie decorating project and adult coloring.

Fire Chief Jim Murry advised the department received a grant for $15,000 to be used towards the purchase of a Life Pak unit. The cost of a new unit is around $29,000. Murry also stated he received recent correspondence from Brad Nerem thanking the department for encouraging him to install a carbon monoxide detector. He asked that the Council approve a probationary member, Ambur Gliem as a member of the fire department. The matter was tabled until the next meeting on December 18th.

Public Safety Director Rick Tasler reported on arrests of previous felony cases.

The next Planning and Zoning meeting will be held on December 14th at 6:30 p.m. Mayor Ringgenberg stated the board is currently reviewing ordinances.

Public Works Director Scott Church reported he is seeking a second bid to replace the SCADA system at the water treatment plant. Public works is currently preparing equipment for winter storms.

Motion by Councilperson Chapman, seconded by Councilperson Kruse to approve the second reading of Ordinance #479,” An Ordinance Amending the City of Madrid, Iowa, by Amending Chapter 48, (Fireworks).
Ayes: Kruse, Chapman, Cook                     Nays: Shaver                          Motion Carried

Motion by Councilperson Kruse, seconded by Councilperson Shaver to approve the annual renewal of health insurance policies for city employees.
Ayes: All Present                                                                 Motion Carried

City Clerk Mary Jo Reese stated the city will now be doing direct deposit of employee payroll checks. Paper stubs will be issued to employees until email notifications can be set up.

Mayor Ringgenberg advised the trial against the owners of the property at 118 North Kennedy Avenue is scheduled for trial on December 14th. Negotiations continue in that case.

Councilperson Kruse reminded the Council that there will be a review of ordinance updates on December 18th.

Councilperson Chapman shared concerns with open burning being done outside of the normal burning times.

Councilperson Cook expressed his thanks for the recent Holiday Extravaganza.

Councilperson Shaver shared concerns from residents regarding semi-trucks parking on Southern Prairie Drive.

The Council viewed correspondence from Mediacom regarding upcoming rate changes.

Mayor Ringgenberg expressed condolences to the family of Linda Martin whose husband passed away recently.

Ringgenberg reported the ISU Extension for design will be presenting a program on bird sanctuary’s in Madrid on Monday December 11th at the Community Room.

Mayor Ringgenberg stated he believes in transparency, and all conversations with the mayor will be subject to recording.

Swearing in of new Council Members will take place at the City Council Meeting on December 18th.

Motion by Councilperson Kruse, seconded by Councilperson Shaver to adjourn the City Council Meeting at 6:28.p.m.