City Council Minutes – December 17, 2018

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Madrid City Council
Regular Meeting
December 17, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Pro-Tem Lane Shaver presiding.

Present at Roll Call: Nate Samples, Steve Burich, Marvin Ostrander and Chuck Rigby.

Other City Officials Present: City Clerk Mary Jo Reese, Public Works Director Scott Church, Public Safety Director Rick Tasler, Library Director Angie Strong, City Treasurer Don Fatka, Planning and Zoning member Randy Dalton and Fire Chief Jim Murry.

Motion by Councilperson Rigby, seconded by Councilperson Burich to approve the agenda for December 17, 2018.

Ayes: All Present                                                                 Motion Carried

No Councilmembers declared a conflict of interest with any agenda item.

Motion by Councilperson Ostrander, seconded by Councilperson Samples to approve the City Council Meeting Minutes of December 3, 2018, Library Meeting Minutes of November 13, 2018 and P & Z Meeting Minutes of December 13, 2018 by consent agenda

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Ostrander, seconded by Councilperson Samples to approve the claims for December 17, 2018 in the amount of $100,315.96.

Ayes: All Present                                                                 Motion Carried

Kurt Kruse, representing the Madrid Area Chamber of Commerce reported the organization made a donation to Greater Love Ministries from the recent Avenue of Trees fundraiser. The Chamber also donated money to Dave Cook who plays Santa and to Hiram the elf, to purchase gifts they give away to children.

Troy Weary of ITC asked the Council to consider signing an agreement allowing ITC to negotiate a franchise agreement with the citizens of Madrid to maintain electric transmission lines and poles within the city right of ways. The Council asked to review the agreement which is also being reviewed the City Attorney. Action on the request will come at a later date.

Public Works Director Scott Church advised the public of mulch available at the city dump. He is currently working on hiring a full-time public works employee.

Library Director Angie Strong reported the Silent Auction held recently raised $1,150. Library staff is currently working on a grant application to the Lowrey Trust which would pay for the summer reading program. Strong also attended a meeting recently with the Boone County Board of Supervisors where funding for the next fiscal year was discussed. No information is available from that meeting at this time. The library will be closed Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day. The library’s fine free policy starts on January 1, 2019.

Fire Chief Jim Murry advised he is stepping down as Fire Chief. Scott Maddux will be taking that position. Murry would like to remain on the Public Safety building committee.

Public Safety Director Rick Tasler reported on recent training sessions attended by Officer Olmstead and Officer Mackey.

Motion by Councilperson Samples, seconded by Councilperson Ostrander to approve a payment to M&R Metalworks in the amount of $2,475.00. This is the City of Madrid’s share of the metal signage placed near the trailhead on Highway 17.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Burich to approve the renewal of liquor license for Madrid VFW Post 5060.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Rigby to approve a payout in the amount of $13,304 before taxes to Nick Furness. The payment is for back pay owed the former employee.

Ayes: All Present                                                                 Motion Carried

The Council discussed the proposed Ordinance updates which were on the agenda for the first reading. It was decided to table the ordinances until the first meeting in January 2019 due to changes that still need to be made. Motion by Councilperson Samples, seconded by Councilperson Rigby to table the first reading of Ordinances 484.485.485,487 and 488.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Rigby, seconded by Councilperson Ostrander to approve resolution # 18-18-19, “A Resolution Authorizing the Sale of City Owned Real Estate. The resolution sets a public hearing for January 7, 2019 at 5:30 to discuss the sale of the city owned property on North Kennedy Avenue.

Ayes: All Present                                                                 Motion Carried

Councilperson Samples stated he received an email complaint concerning a junk vehicle. He advised the citizen to take his complaint to the proper authority which would be the Public Safety Director. He stressed that matters need to go to the property authority that can handle an issue and not to the Councilmembers.

Councilperson Rigby commented on an email he received from a citizen. He felt the email targeted him and his family members. He would like the public to remember some council members are new and he would like to be given a chance to do his job as a Councilmember.

City Clerk Mary Jo Reese reminded the Council and the public that all freedom of information requests need to be sent to the office of the City Clerk. The requests will be logged and sent to the proper person for handling.

The Council reviewed correspondence received from Mediacom concerning rate increases. Denise Moore sent a letter recommended the Council set up work sessions to handle larger issues and cut back on the time the City Council Meetings are taking. Moore will do more research on the matter and report back to the Council.

Don Lincoln thanked Rollie Berg for his work on the signage around Madrid.

Grant Titus of rural Madrid addressed the Council concerning a complaint about one of the properties he owns at 626 S. Madison Street. He stated the items had been there for at least two years with no complaints. He also requested the Council consider allowing ATV’s on Madrid streets.

Kurt Kruse questioned why there has been no code enforcement of junk properties. The Council feels Kruse could have taken care of these issues when he was on the Council. Samples stated again he needs to direct complaints to the correct department. Kruse stated he is just trying to clean up the town. Barb Burich question the definition of a junk car. Councilperson Burich stated he feels there are people with a vendetta canvassing the town to cause problems. Barb Burich accused Kruse of having such a vendetta. Councilperson Rigby also feels a vendetta is behind Kruse’s actions. Kruse asked if the bodycam policy was ready. Tasler replied the policy has been given to Mayor Brown and City Attorney John Flynn for review. Kruse will be given a copy of the policy once it is approved by Council. Kruse also questioned the use of Lexipol within the police department. Tasler stated Lexipol has been used since September 7th and his officers have been logging in since that time for training.

Melanie Samples of 917 S. Kennedy Lot 105, approached the Council and stated that much time tax payer dollars have been spent on Kruse’s freedom of information acts. She asked that Kruse stop his requests and stop speaking with the media concerning city matters.

Jim Harney addressed the Council with a complaint about a decision made by Safe Building concerning hooking up a water line up to a new house he is building. He felt the decision was made by Scott Church. Church stated Safe Building made the decision, it was not made by the public works department. New construction cannot be hooked up to Orangeburg piping.

Pete Englund of 309 East 1st Street, Madrid approached the Council requesting that the ordinance against chickens be changed. Englund has chickens on his property which is against the current code. The Council will consider the request at a later time.

Chief Tasler stated a citizen had contacted him regarding an investigation into possible missing public information and deleted email accounts. The person who contacted Tasler failed to attend the City Council Meeting to clarify his question. Mayor Pro-tem Shaver advised he would pass the information on to Mayor Brown.

Randy Dalton of 314 North Union addressed the Council to state he feels people should be allowed to live in their own property the way they would like.

Councilperson Rigby again stated to give the Council a chance to make changes.

Motion by Councilperson Samples, seconded by Councilperson Ostrander to adjourn the meeting at 6:38 p.m.