City Council Minutes-August 8, 2018

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Madrid City Council
Regular Meeting
August 8, 2018
5:30 p.m.

The City Council meeting was called to order at 5:30 p.m. with Mayor Tom Brown presiding.

Present at Roll Call: Nate Samples, Steve Burich and Lane Shaver.

Other City Officials Present:  City Clerk Mary Jo Reese, Deputy City Clerk Deb Biegger, John Flynn, Public Works Director Scott Church, Fire Chief Jim Murry, Library Director Angie Strong, Park Board Member Dualla Carlson, Labor Day Committee member Chuck Rigby and Police Officer John Mackey.

Motion by Councilperson Samples, seconded by Councilperson Shaver to approve the City Council Meeting Minutes of July 16, 2018 and the Special City Council Meeting Minutes of July 26, 2018.

Ayes: All Present                                                                    Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the claims of August 8, 2018 in the amount of $79,913.48.

Ayes: All Present                                                                    Motion Carried

Don Lincoln of 1672 334th Road, Madrid asked the public and the Council for volunteers to help with staffing the Boone County Chamber of Commerce booth at the Iowa State Fair.

Val Chapman of 113 North Locust Street asked the Council if there should be a record of the City Council meeting which was originally scheduled for August 6th, 2018. The meeting was not called to order as there was no quorum of Councilmembers present. Attorney John Flynn advised as the meeting did not take place, no agenda or minutes need to be retained.

Gary Steffens of 107 Madelyn Lane, Madrid, asked if the cost to repair the intake at the corner of East 1st Street and Highway 17 would be covered by the State. Scott Church advised it was the responsibility of the City to make and pay for the necessary repairs.

Melanie Samples of 917 South Kennedy Avenue # 105 asked the Council to consider moving the time of the City Council meeting back and hour or more to allow for more people to attend the meetings. Mayor Brown stated the time is set by ordinance and will need to be reviewed.

Don Lincoln commented that the reason the City Council meetings were originally set at 5:30 was for the convenience of the employees who work all day, and then attend the meetings.

Church asked the Council to approve $ 6,175.00 to repair the catch basin and storm sewer at the corner of Highway 17 and East 1st Street. The work will be performed by Behle Inc. Motion by Councilperson Samples, seconded by Councilperson Shaver to approve the repair and the expenditure.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve a request to repair to the Main Street bridge in the amount of $ 1,570 by Dependable Maintenance Systems.

Ayes: All Present                                                        Motion Carried

The Council also approved to have Dependable Maintenance Systems Repair five catch basins and wash out wall within the City for a total cost of $2,800. Motion by Councilperson Samples, seconded by Councilperson Burich to approve the repairs.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the installation of a surge protector and generator alarm at the water plant well. The cost of the equipment and installation will be $4,500 and will be performed by Art Beek.

The Council discussed the replacement of the gutters and downspouts at the City Hall building and at the Fire Station/Community room. The cost to make the repairs by K-guard is planned at around $4,100. The Council asked that in the future Church obtain three bids for this type of repair. Motion by Councilperson Samples, seconded by Councilperson Burich to accept the bid, and approve the replacement of gutters and downspouts.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve a payment to Wright tree service in the amount of $1,389. The invoice covers the emergency removal of a tree from Jensen Park which fell during a storm.

Ayes: All Present                                                        Motion Carried

The Council also approved and estimate from Wright Tree Service to remove a diseased tree at 215 Second Street. Motion by Councilperson Samples, seconded by Councilperson Burich to approve the expenditure in the amount of $1,674.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve Resolution #02-18-19, “Alliant Energy Street Lighting Resolution.” The resolution approves Alliant Energy to replace a street light at the corner of Highway 17, and Fairview Drive which was damaged several year ago. The pole will be a newer concrete style with LED light, which will be paid for by Alliant Energy.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve Change Order #2 from Construct, Inc. Construct is asking for a possible extension of completion date of the canal project due to a delay in receiving the necessary permits for the project.

Ayes: All Present                                                        Motion Carried

Chuck Rigby of the Madrid Labor Day Committee asked the Council to approve a contract with Golf Carts of Iowa in the amount of $2,000 for carts to be used during the Labor Day Celebration. Motion by Councilperson Samples, seconded by Councilperson Shaver to approve the contract

Ayes: All Present                                                        Motion Carried

Rigby asked the Council to approve the spending of between $1,800 and $2,000 to purchase prizes for the Labor Day Raffle. Motion by Councilperson Burich, seconded by Councilperson Samples to approve that dollar amount.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Samples to approve the appointment of April Hageman to the Madrid Labor Day Committee.

Ayes: All Present                                                        Motion Carried

Library Director Angie Strong reported she is currently looking for an employee to replace one who is retiring. She will be interviewing next week. She also reported the end of summer reading program bash was held on August 18th. Upcoming programs include Pinterest, Adult Board Game Night, Movie Night, Chess Club, and Adult Coloring. The Fall Book Sale will be held on August 25 and 26.

Tom Brown tendered his formal resignation from the Park Board due to his election as Mayor.

Fire Chief Jim Murry discussed the practice of filling swimming pools using the fire department trucks. Attorney John Flynn stated there were practical and legal aspects to be considered when filling privately owned pools. Mayor Brown felt there should be more research done on the matter and the Council agreed to table the issue. He asked that the Fire Department cease the practice at this time.

Murry stated the air fill station at the fire station is scheduled for maintenance. The cost of the maintenance will be between $400 and $600.

Murry advised he is currently working on a fire extinguisher campaign. He hopes to be able to supply fire extinguisher to households within the city limits.

Public Safety Director Rick Tasler reported on upcoming routine maintenance on the police vehicles. He also stated the Lexipol system is ready to be used. Lexipol will, in the future, guide officers through daily training on various aspects of their policy manual. Tasler also reported he is working on the road closures for the Labor Day Celebration.

The Council acknowledged the resignation of Matt Plueger from the Planning and Zoning Board.

Motion by Councilperson Burich, seconded by Councilperson Samples to approve the resignation of Dave Cook as At Large Councilperson.

Ayes: All Present                                                        Motion Carried

The Council discussed how to replace the positions of Councilperson for Ward III, and At Large I. Motion by Councilperson Samples, seconded by Councilperson Shaver to call for a special election to replace those two councilmembers. These motions approve Resolution #06-18-19, “Resolution Calling for Special Election to Fill the Third Ward Council Seat Vacancy and At Large 1 Council Seat Vacancy, to be Held on a Date to be Set by the Boone County Auditor.”

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve the renewal of Liquor License for Pancho Villa.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Burich, seconded by Councilperson Shaver to approve a request for payment of second half payment to Boone County Economic Development. The second half payment amount is $1,250.

Ayes: All Present                                                        Motion Carried

The Council reviewed tax abatement information. The current amount of 100% for five years is no longer legal. John Flynn confirmed that the legal abatement is now 100% on the first $75,000 of valuation of new single family dwellings for five years. The other option would be to offer no abatement. John Flynn asked that the matter be tabled until he can speak with John Danos of Dorsey and Whitney. Motion by Councilperson Samples, seconded by Councilperson Shaver to table the matter until the next Council Meeting on August 20th.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve Resolution # 36-17-18, “Resolution Correcting Resolution # 04-17-18”. Salaries for two employees were incorrectly listed on the original resolution.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Shaver, seconded by Councilperson Burich to approve Resolution # 02-18-19, “Resolution to Close Alley and Transfer Real Estate.” The resolution sets a public hearing on the matter for August 20, 2018.

Ayes: All Present                                                        Motion Carried

Motion by Councilperson Samples, seconded by Councilperson Shaver to approve Resolution # 03-18-19, Resolution to Close Alley and Transfer Real Estate.” The resolution sets a public hearing on the issue for August 20, 2018.

John Flynn briefly introduced himself to the Council and citizens. He then stated depositions are underway for the Brewer lawsuit against the Madrid Police Department.

Councilperson Samples apologized for missing the Council Meeting originally scheduled for August 6th.

Councilperson Shaver also apologized for missing the August 6th Council Meeting.

The Council reviewed correspondence from Mediacom notifying the City of Madrid of expected rate increases.

Rick Tasler presented a check for $210.00 to the Madrid Fire Department. The check is a donation to the department paid for with proceeds from a recent Brutal Genesis event.

Tom Brown thanked the citizens for conducting a positive meeting. He explained he is changing the way motions are made and approved during Council meetings. Roll calls are not necessary during City Council meetings. He will be reviewing a conflict of interest policy and presenting that information at the next Council meeting.

Motion by Councilperson Shaver, seconded by Councilperson Burich to adjourn the City Council meeting at 7:08 p.m.